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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 14, 2014
4:02 p.m.
IThe City Commission convened at 2:30 p.m. for Year End Financial Review/Pre-Budget and at 3:45
p.m. for Citizens Forum.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Vice -Mayor Aaron Householter (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, and Randall R. Hardy.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, City Clerk.
Absent: Mayor Barbara V. Shirley
I AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Continuation of Appeal (filed by Jim Ravenkamp) of the Heritage Commission's approval
of Certificate of Appropriateness Application No. CA13-2, (filed by Salina Regional Health
Center), requesting approval of a Certificate of Appropriateness to allow the demolition of
the vacant St. John's Hospital building located at 139 N. Penn Avenue.
Greg Bengtson, City Attorney, provided a reminder that Clark, Mize & Linville represent
the City of Salina and Salina Regional Health Center. Todd Luckman, Stumbo Hanson,
LLP, Topeka, Kansas will be the attorney for this agenda item.
Dean Andrew, Director of Planning, explained the background information, existing
regulations, nature of current request, Heritage Commission action, review and appeal
procedure, previous City Commission action, status update, commission alternatives and
commission action.
Jack Hinnenkamp, Salina Regional Health Center, explained the sale contract with
Comprise Community Development Company and urged the City Commission to approve
the demolition of the building if the sales contract falls through.
Vice -Mayor Householter asked if other properties Salina Regional Health Center owns at
this location were part of the sales contract and what information the applicant knows
about Comprise. Mr. Hinnenkamp responded.
Michael Schrage, Deputy City Manager, noted that Jim Ravenkamp was the individual that
filed the appeal and it might be appropriate to give him the opportunity to speak.
Jim Ravenkamp, 652 S. Santa Fe, expressed his concern for the City Commission approving
the demolition upon the sales contract falling through.
Dennis Lauver, Chamber of Commerce, provided the Chamber's support of continuing the
public hearing.
Commissioner Blanchard would like to go into closed session to discuss the specific
findings with legal counsel.
Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to recess into closed
session for 10 minutes to discuss with legal counsel matters subject to the attorney-client privilege
for the reason that public discussion of those matters would waive the privilege and adversely
affect the City's interest in the matters and reconvene at 4:29 p.m.
Commissioner Hardy asked what type of action might happen if the proposed contact falls
through.
Commissioner Householter added that he is excited and hopes it does come to fruition.
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Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to postpone consideration
of this application until August 18, 2014 in order to allow the applicant or any other party to
further pursue redevelopment of all or a portion of the property and/or respond to any
Commission requests for additional actions or information deemed necessary to reach or support a
final decision to include additional information regarding costs and feasibility of renovation or
redevelopment and additional efforts to market the property for renovation or redevelopment.
Aye: (4). Nay: (0). Motion carried.
Commissioner Crawford provided her thoughts on the possible redevelopment.
Commissioner Hardy appreciated the preservation aspect of the potential redevelopment.
CONSENT AGENDA
(6.1) Approve minutes of April 7, 2014.
(6.2) Authorize the replacement of a booster pump at the Indiana Booster Station by Layne
Christensen Company in the amount of $22,204.14.
(6.3) Award of contract for the 2014 Americans with Disabilities Act (ADA) Ramps, City Project
No. 14-3028 to Davis Concrete Construction in the amount of $46,735.25 with a 5%
construction contingency of $2,321.76.
(6.4) Award of contract for the 2014 Street Markings, Project No. 13-3031 to Twin Traffic
Marking Corporation in the amount of $19,717.65 plus a 5% construction contingency.
(6.5) Award of contract for Paving Drying Beds at the Wastewater Treatment Plant, Project No.
14-3023, to T & R Dirt Construction in the amount of $49,919.00.
(6.6) Authorize the purchase of one rotary mower with attachments to Professional Turf
Products, L.P. in the amount of $39,158.59.
(6.7) Resolution No. 14-7092 authorizing a sound provider agreement for the Smoky Hill River
Festival with Hooper Sound Production Services, LLC.
(6.8) Resolution No. 14-7091 authorizing the Mayor to enter into a lease agreement with the Smoky
Hill Flying Club, Inc. and Saline County.
Jason Gage, City Manager, requested on behalf of staff that item 6.7 be pulled from the
agenda and will be brought back at a later date.
Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to approve the
consent agenda minus item 6.7. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 14-10734 providing for the vacation of a 7 foot north -south
utility easement running along the west 7 ft of Lots 13 and 14, Block 1 of the Holiday
Addition.
Vice -Mayor Householter noted that Ordinance No. 14-10734 was passed on first reading on
April 7, 2014 and since that time no comments have been received.
Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Ordinance No.
14-10734 on second reading. A roll call vote was taken. Aye: (4) Blanchard, Crawford, Hardy,
Householter. Nay: (0). Motion carried.
(7.2) Authorize the purchase of a 1500 GPM fire engine.
Chief Larry Mullikin explained the bids received and recommended action.
Commissioner Blanchard asked what location the new unit will be housed. Chief Mullikin,
responded.
Commissioner Hardy asked if the new unit would be the same capacity as the unit it will
replace. Chief Mullikin responded.
Commissioner Hardy asked the difference between the quint and aerial unit. Chief
Mullikin responded.
Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to authorize the purchase
of a fire engine to Toyne, Inc. in the amount of $437,708. Aye: (4). Nay: (0). Motion carried.
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(7.3) Resolution No. 14-7089 providing for the issuance of temporary notes and/or general
obligation bonds of the City of Salina, Kansas to finance improvements to the City's solid
waste facility.
Rod Franz, Director of Finance and Administration, explained the project, issuance amount
and repayment schedule.
Commissioner Blanchard asked how the issuance would affect the right sizing discussed in
a previous study session. Mr. Franz responded.
(Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to adopt Resolution
No. 14-7089. Aye: (4). Nay: (0). Motion carried.
(7.4) Authorize staff preparation of Special Assessment Engineering Feasibility Report for Quail
Meadows Estates Addition No. 3.
Michael Schrage, Deputy City Manager, explained the prior practice, nature of the request
received, previous commission action pertaining to the request, the moratorium,
conformance with comprehensive plan, fiscal impact and recommended action.
Stan Byquist, 2601 S. Ohio, made a clarification on the sidewalks for the addition and asked
the commission to approve the request before them.
Commissioner Hardy asked if the applicant has received positive feedback from the
community on development of the lots within the addition. Mr. Byquist responded.
Commissioner Blanchard asked if the lots on Marla Court were to be constructed as multi-
family houses. Mr. Byquist responded.
Commissioner Blanchard asked what the cost would be to prepare the special assessment
engineering feasibility report. Mr. Schrage responded.
Commissioner Blanchard asked what the cost would be to the city for further maintenance
of streets within a subdivision after the streets or utilities are installed. Jason Gage, City
Manager, Mike Fraser, Director of Public Works, and Mr. Schrage responded.
Vice -Mayor Householter provided information on the condition of streets within
developments built recently. Mr. Gage responded.
Commissioner Hardy asked if the City has a quality control measure in place for streets
and if the product used to build the new streets is the correct product. Mr. Gage responded.
A conversation ensued between the Commission and Mr. Gage regarding the correct
product usage for new streets, past practice when building a new street and maintenance of
the streets.
Dan Stack, City Engineer, provided information on the amount of testing staff has done on
products currently on the streets and the life cycle of asphalt and concrete.
A conversation continued to ensue between the Commission, Mr. Stack, Mr. Fraser, Mr.
Gage and Mr. Schrage regarding the streets, product usage, utility cuts, inspections
performed and product warranty.
Stan Byquist, 2601 S. Ohio, noted that the road has to be stabilized.
Moved by Commissioner Hardy, seconded by Commissioner Crawford, to authorize staff to
prepare an engineering feasibility report and Resolution of Advisability for Quail Meadows
Addition No. 3 for future consideration by the City Commission. Aye: (2). Hardy, Crawford Nay:
(2). Blanchard, Householter. Motion failed.
DEVELOPMENT BUSINESS
None.
OTHER BUSINESS
Jason Gage, City Manager, provided information on appointing a liaison to the Parks &
Recreation Advisory Board.
Commissioner Hardy would like a motion of approval from the Commission to allow
Commissioner Hardy to represent the City Commission at the Building Authority Board
meeting on Tuesday, April 15, 2014.
Moved by Commissioner Blanchard, seconded by Commissioner Crawford to approve for
Commissioner Hardy to represent the City Commission at the Building Advisory Board
April 15, 2014 meeting.
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Vice -Mayor Householter noted activities over the weekend that helped the community.
(9.1) Request for executive session (legal).
red by Commissioner Blanchard seconded by Commissioner Hardy, to recess into executive
ion for 20 minutes to discuss with legal counsel matters subject to the attorney-client privilege
the reason that public discussion of those matters would waive the privilege and adversely
ct the City's interest in the matters and reconvene at 5:55 p.m.
Commissioner Blanchard noted that a short break will take place from 5:31 p.m. to 5:35
p.m.
The City Commission recessed into executive session at 5:35 p.m. and reconvened at 5:55
p.m. No action was taken.
d by Commissioner Hardy, seconded by Commissioner Blanchard, to extend the current
tive session for an additional 5 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:55 p.m. and reconvened at 6:00
p.m. No action was taken.
d by Commissioner Hardy, seconded by Commissioner Blanchard, to extend the current
tive session for an additional 5 minutes. Aye: (4). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:00 p.m. and reconvened at 6:05
p.m. No action was taken.
ADJOURNMENT
Moved by Commissioner Hardy, seconded by Commissioner Crawford, that the regular meeting
of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried. The
meeting adjourned at 6:05p.m.
[SEAL]
(ATTEST:
Shandi Wicks, CMC, City Clerk
lar'bara V. Shirley, Mayor
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