03-17-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 17, 2014
:00 p.m.
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The City Commission convened at 2:00 p.m. for Bicentennial Center Improvements and at 3:45
m. for Citizens Forum.
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The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
o City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding), Commissioners
on R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Miki Orr-Muths, Administrative Assistant.
AND PROCLAMATIONS
None.
FORUM
None.
HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve minutes of February 10, 2014.
(6.2) Award contract for 2014 Asphalt Mill & Inlay, Project No. 14-3020, to APAC-Kansas, in the
1amount of $741,626.25, plus a 5% construction contingency.
(6.3) Authorize Modification of Agreements for the U.S. Environmental Protection Agency
(EPA) Community Action for a Renewed Environment (CARE) Level II Grant with Kansas
State University's Pollution Prevention Institute and the Saline County Health Department.
14-0076 Moved by Commissioner Householter, seconded by Commissioner Hardy, to approve the consent
agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Discussion of City Commission board appointment and liaison roles.
Jason Gage, City Manager, explained board appointments and liaison roles for the
Commission.
Commissioner Blanchard asked if the Parks and Recreation Board had a liaison in the past
and expressed interest in having one on its board at this time. Mr. Gage responded.
Commissioner Householter asked if any of the board policies could be changed. Mr. Gage
responded.
Mayor Shirley encouraged citizens to become involved with the various boards and
commissions in the city.
Commissioner Hardy talked about his experience going to different board and commission
' meetings.
Greg Bengtson, City Attorney, explained the duality of office and voting on boards and
commissions. Mr. Bengtson explained that the role of a liaison is to not express personal
opinions that may be construed as being the opinion of the City Commission.
14-0077 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to direct staff to
explore adding a liaison for the Parks and Recreation board. Ave: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 14-7085 amending Resolution No. 97-5138 establishing a purchasing policy
for the Citv of Salina, Kansas.
Rod Franz, Director of Finance and Administration, explained the purchasing policy and
the need to raise the threshold value.
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Commissioner Blanchard asked for an example of a typical purchase over $10,000. Mr.
Franz responded.
Commissioner Blanchard asked for clarification with the language of the resolution
concerning staff purchases and price quotes and asked if this was part of a CPI process. Mr.
z Franz responded.
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Jason Gage, Cite Manager, explained staff is instructed to look at competitive pricing and
N ask questions for clarification if needed. Staff has the ability to monitor purchases and will
inform Mr. Franz if an item is in question.
14-0028 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to adopt Resolution
No. 14-7085 amending Resolution No. 97-5138 establishing a purchasing policy for the City of
Salina, Kansas. Ave: (5). Nay: (0). Motion carried.
BUSINESS
None.
BUSINESS
Mavor Shirley stated March is Traumatic Brain Injury Awareness Month and thanked
paramedics who saved her life 5 years ago.
Commissioner Blanchard mentioned the success of the Salina Downtown Inc. Pub Crawl
event that was held the past weekend.
14-0079 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess into
executive session for 60 minutes to discuss with legal counsel matters subject to the attorney-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and to discuss confidential data relating to the
financial affairs and trade secrets of a corporation for the reason that public discussion of the
information would competitively disadvantage the corporation and reconvene at 5:35p.m. Ave:
(5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:35 p.m. and reconvened at 5:35
p.m. No action was taken.
14-0080 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to extend the current
executive session for an additional 15 minutes. Ave: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:35 p.m. and reconvened at 5:50
p.m. No action was taken.
14-0081 Moved by Commissioner Blanchard, seconded by Mayor Shirley, to extend the current executive
session for an additional 20 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:50 p.m. and reconvened at 6:10
p.m. No action was taken.
14-0082 Moved by Commissioner Blanchard, seconded by Mayor Shirley, to extend the current executive
session for an additional 5 minutes. Aye: (5). Dray: (0). Motion carried.
The Citv Commission recessed into executive session at 6:10p.m. and reconvened at 6:15
p.m. No action was taken.
14-0083 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, that the regular meeting
of the Board of Citv Commissioners be adjourned. Ave: (5). Nay: (0 . Motion carried. The
meeting adjourned at 6:15p.m.
[SEAL] arbara V. Shirley, Mayor
ATTEST:
Miki Orr-Muths, Administrative Assistant III
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