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03-25-2014 Agenda and packet • a SALINA PUBLIC LIBRARY' 301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 Fax: 785.823.0706 http://www.salpublib.org MEETING NOTICE GROUP: Board-of Trustees DATE: March 25, 2014 CHAIRPERSON: Mary Shaffer TIME: 7 A.M. RECORDER: Roberta Ring. PLACE: Tech Conf. Room AGENDA Minutes Public Comments Orientation: Jan Fraser, Friends of the Library Chair Discussion/Action Formation of Nomination Committee Library Director Evaluation process Policy Reports Financial Activity & Stats Librarian New Business & Board Comments NEXT MEETING: April 15, 2014 • Connecting people to information, learning and culture SALINA PUBLIC LIBRARY • REVENUE/EXPENDITURE REPORT FEB 2014 ® .FEB 0 Y a FEB JAN-FEB 2014 Budget $Over Budget %of Budget Income 305 - APPROPRIATIONS 0.00 1,077,327.60 2,112,662.00 -1,035,334.40 50.99% 306 TRANSFER FROM 310 - UNENCUMBERED CASH BAL REV YR 187,165.00 -187,165.00 0.0% 315 • INTEREST INCOME 34.24 49.04 300.00 -250.96 16.35% 316 MISC. INCOME 0.00 0.00 0.0% Total Income 34.24 1,077,376.64 2,300,127.00 -1,222,750.36 46.84% Expense 410 • SALARIES 106,523.28 213,572.47 1,444,127.00 -1,230,554.53 14.79% 411 SECURITY 0.00 9,191.68 64,000.00 -54,808.32 14.36% 412 - PERIODICALS-REFERENCE 228.28 804.05 20,000.00 -19,195.95 4.02% 415 - LIBRARY MATERIALS 02415 • YOUTH SERVICES' ' -2;210.67 2,335.32 42,000.00 -39,664.68 - 5.56% 05-415 INFORMATION SERVICESICAMPBELL 531.10 2,325.87 6,000.00 -3,674.13 38.77% 08-415 • ADULT COLLECTION 6,383.49 7,984.50 90,000.00 -82,015.50 8.87% 10.415 E BOOKS 865.39 2,152.60 20,000.00 -17,847.40 10.76% Total 415 • LIBRARY MATERIALS 9,990.65 14,798.29 158,000.00 -143,201.71 9.37% 416-DATABASES 0.00 3,500.00 26,000.00 -22,500.00 13.46% 417-LIBRARY MATERIAL-NON PRINT 6,471.27 9,898.42 96,000.00 -86,101.58 10.31% 420 • SUPPLIES 1,069.61 1,837.00 12,000.00 -10,163.00 15.31% 425 - POSTAGE 450.00 453.78 7,000.00 -6,546.22 6.48% 430 -WATER 265.34 492.65 8,000.00 -7,507.35 6.16% 05 • LIGHT& HEAT 7,827.35 15,148.99 95,000.00 -79,851.01 15.95% 0 • TELEPHONE 436.65 873.30 6,000.00 -5,126.70 14.56% 445 - REPAIRS&MAINT 2,577.54 3,981.34 45,000.00 41,018.66 8.85% 450 • FURNITURE &EQUIPMENT 6,000.00 -6,000.00 0.0% 460 - STAFF DEVELOPMENT&TRAVEL 2,561.77 2,561.77 12,000.00 -9,438.23 21.35% 465 • ACCOUNTING 7,000.00 -7,000.00 0.0% 470 • INSURANCE 4,422.00 4,545.00 22,000.00 -17,455.00 20.66% 474-CONNECTIONS 0.00 463.33 10,000.00 -9,536.67 4.63% 475-PR MARKETING 2,537.26 5,793.15 30,000.00 -24,206.85 19.31% 485 - TECHNOLOGY 5,585.76 7,288.08 70,000.00 -62,711.92 10.41% 505- CONTINGENCY 438.75 851.35 12,000.00 -11,148.65 7.1% 510 • CAPITAL EXPENDITURES 150,000.00 -150,000.00 0.0% Total Expense 151,385.51 296,054.65 2,300,127.00 -2,004,072.35 12.87% -$151,351.27 $781,321.99 FEB JAN-FEB 2014 Budget $Over Budget %of Budget Income 305-2 • APPROPRIATIONS (EMP BEN) 0.00 208,022.81 401,382.00 -193,359.19 51.83% 310-2 • UNENCUMB CASH BAL PREV(EMP B) 33,202.00 -33,202.00 0.0% Total Income Employee Benefit 0.00 208,022.81 434,584.00 -226,561.19 47.87% Expense 760 • SOCIAL SECURITY TAXES EMPLOYER 8,266.58 15,896.54 110,257.00 -94,360.46 14.42% 765 - KPERS EXPENSE EMPLOYER 9,298.44 18,647.58 119,557.00 -100,909.42 15.6% 770 - UNEMPLOYMENT INS EMPLOYER 354.52 739.03 5,198.00 4,458.97 14.22% 775• HEALTH INSURANCE EMPLOYER 16,029.00 32,058.00 192,582.00 -160,524.00 16.65% W780 • WORKERS COMP INSURANCE 487.00 974.00 6,990.00 -6,016.00 13.93% tal Expense Employee Benefit 34,43534 68,315.15 434,584.00 -366,268.85 15.72% Page 1 of 1 • Salina Public Library 03103/14 General Fund Checks February 2014 • Date Num Name Memo Amount SUNFLOWER BANK 01-110•CASH IN BANK-GENERAL FUND 2/11/2014 ACH KANSAS GAS SER... -142.19 2/11/2014 10974 ACE HARDWARE -43.34 2/11/2014 10975 AMTRUST NORTH... -487.00 2/11/2014 10976 BAKER&TAYLOR... -327.31 2/11/2014 10977 BAKER&TAYLOR... -454.06 2/11/2014 10978 BAKER&TAYLOR... -141.85 2/11/2014 10979 BAKER&TAYLOR... -2,653.44 2/11/2014 10980 CENGAGE LEARNI... -104.95 2/11/2014 10981 COXCOMMUNICA... INTERNET -1,483.99 2/11/2014 10982 EAGLE COMMUNI... -560.00 2/11/2014 10983 GALE GROUP -156.62 2/11/2014 10984 MID STATE HEATI... REPLACE BLOWER... -455.00 2/11/2014 10985 MIDWEST TAPE DVDS -107.95 2/11/2014 10986 PARACLETE PRE... DVDS -115.41 2/11/2014 10987 PET LIFE BY ROB... - . -70.00 2/11/2014 10988 QUILL -128.80 2/11/2014 10989 RANDOM HOUSE,... -175.50 2/11/2014 10990 RECORDED BOOKS -1,904.42 2/11/2014 10991 REGIONAL BOOK... AD BOOKS -177.79 2/11/2014 10992 ROCKING M RADI... -300.00 2/11/2014 10993 SALINA JOURNAL ADV -666.00 2/11/2014 10994 SALINA MEDIA GR... ADV -467.30 2/11/2014 10995 SALINA SOUP ADV -150.00 2/11/2014' 10996 SALINA WASTE S... -42.03 2/11/2014 10997 SAMS CLUB -334.61 2/11/2014 10998 SHRM MEMBERSHIP -185.00 2/11/2014 10999 SIMPLEXGRINNELL -486.68 2/11/2014 11000 SMART SECURITY... JAN 2014 -4,687.20 • 2/11/2014 11001 THE KANSAS CITY... SUBSCRIPTION -228.28 2/11/2014 11002 THE WASH HOUSE LAUNDRY BAGS -29.16 2/11/2014 11003 UNIFIRST ENTRY MATS -69.75 2/11/2014 11004 VISA 0553 -1,336.00 2/11/2014 11005 VISA 1703 -74.94 2/11/2014 11006 VISA 1736 JM VISA -236.11 2/11/2014 11007 VISA 2032 KH VISA -21.18 2/11/2014 11008 VISA 5387 SW VISA -460.03 2/11/2014 11009 VISA 6106 SPLVISA -914.97 2/11/2014 11010 VISA 6114 MH VISA -3,104.05 2/14/2014 ACH DIRECT DEPOSIT -43,989.65 2/14/2014 ACH DIRECT DEPOSIT -18,197.41 2/14/2014 ACH DIRECT DEPOSIT -233.33 2/14/2014 ACH DIRECT DEPOSIT -43.15 2/19/2014 11011 A.M.BEST COMPA... 2014 BESTS KEY R... -171.25 2/19/2014 11012 ACE HARDWARE -4.58 2/19/2014 11013 AMAZON -4,447.90 2/19/2014 11014 ATMOSPHERE OD... -94.05 2/19/2014 11015 CITY OF SALINA-T... VAN MAINT&GAS -84.60 2/19/2014 11016 CITY OF SALINA... -265.34 2/19/2014 11017 CITY PLUMBING SEWER PUMP REP... -285.05 2/19/2014 11018 COX COMMUNICA... TELEPHONE -436.65 2/19/2014 11019 GALE GROUP -242.89 2/19/2014 11020 GOVERNMENT RE... 2014 KS LEGISLATI... -106.50 2/19/2014 11021 KANSAS GAS SER... 308 w.ELM -125.54 2/19/2014 11022 KEATING AND AS... JAN ADMIN FEES -162.00 - 2/19/2014 11023 OVERDRIVE E BOOKS -786.47 2/19/2014 11024 PITNEY BOWES MACHINE RENTAL -450.00 2/19/2014 11025 PRONTO PRINT NOTEPADS/MARKE... -345.00 2/19/2014 11026 RECORDED BOOKS -567.80 2/19/2014 11027 UNIFIRST ENTRY MATS -69.75 2/19/2014 11028 WESTAR ENERGY -5,917.15 2/26/2014 11029 ACE HARDWARE -29.01 . 2/26/2014 11030 ACS UNLIMITED I... LOCK REPAIR -134.50 2/26/2014 11031 ADVANTAGE WIN... WINDOW CLEANING -440.00 2/26/2014 11032 BAKER&TAYLOR... YS BOOKS -260.07 2/26/2014 11033 BAKER&TAYLOR... -317.72 2/26/2014 11034 BAKER&TAYLOR... -453.70 Page 1 Salina Public Library 03/03/14 General Fund Checks February 2014 Date Num Name Memo Amount 2/26/2014 11035 BAKER 8 TAYLOR... -2,031.53 _ 2/26/2014 11036 BUSINESS PROTE... MACHINE MAINT -189.50 2/26/2014 11037 DOCUMENT RESO... YEARLY BULK SHR... -43.75 2/26/2014 11038 FEE INSURANCE... . 4,260.00 • 2/26/2014 -11039 GALE GROUP -107.25 2/26/2014 11040 GLOBAL GOVE/ED -1,380.13 2/26/2014 11041 MIDWEST TAPE -98.96 2/26/2014 11042 OVERDRIVE E BOOKS -78.92 2/26/2014 11043 QUILL -91.83 2/26/2014 11044 RANDOM HOUSE, ... AUDIO BOOKS -99.30 2/26/2014 11045 RECORDED BOOKS -449.72 • 2/26/2014 11046 SAGE PRODUCTS... DISINFECTANT -78.52 2/26/2014 11047 SEMINOLE ENER... 301 W. ELM JAN 2014 -1,642.47 2/28/2014 ACH DIRECT DEPOSIT -35,923.86 2/28/2014 ACH DIRECT DEPOSIT -17,173.36 -- Total 01-110• CASH IN BANK-GENERAL FUND -165,793.07. 02-110-CASH IN BANK-EMPLOYEE BENEFIT 2/14/2014 ACH DIRECT DEPOSIT 18,197.41 2/14/2014 ACH KANSAS DEPT OF... 036-486017329F01 -1,527.50 2/14/2014 ACH KPERS 1035300, 1035306 -7,128.57 2/14/2014 ACH OPTIONAL GROU... -91.68 2/14/2014 E-pay EFTPS 48-6017329 QB Trac... -14,137.46 2/14/2014 E-pay EFTPS 48-6017329 QB Trac... -60.30 2/14/2014 ach KANSAS DEPT OF... 036-486017329F01 -4.00 2/14/2014 ACH DIRECT DEPOSIT 43.15 2/26/2014 11048 AFLAC -316.58 2/26/2014 11049 CITY OF SALINA -21,307.00 2/26/2014 11050 KEATING AND AS... -1,905.48 2/26/2014 11051 SALINA AREA UNI... ACCT#4960 -72.00 2/26/2014 11052 SECURITY BENEFIT - -266.00 • 2/26/2014 11053 WI SERVICES CO... Joseph McKenzie -1,000.00 2/28/2014 ACH DIRECT DEPOSIT 17,173.36 _ 2/28/2014 E-pay EFTPS 48-6017329 QB Trac... -12,614.40 2/28/2014 ACH KANSAS DEPT OF... 036-486017329F01 -1,460.50 2/28/2014 ACH KPERS 1035300, 1035306 -6,987.31 2/28/2014 ACH OPTIONAL GROU... -91.68 Total 02-110•CASH IN BANK-EMPLOYEE BENEFIT -33,556.54 Total SUNFLOWER BANK -199,349.61 TOTAL -199,349.61 Page 2 i • 10:43 AM Salina Public Library 03/03/14 Transactions by Account 4crual Basis As of March 1, 2014 Type Date Num Name Amount Balance Sunflower Bank - 552,774.07 CLASS - ' 19,637.41 Deposit 2/28/2014 • 143.36 • 19,780.77 Deposit . 2/28/2014 16:39 19,797.16 Total CLASS 159.75 19,797.16 State Aid 18,389.47 Total State Aid 18,389.47 Processing 20,773.96 Total Processing 20,773.96 Fines 8 Misc. 143,067.77 Total Fines 8 Misc. 143,067.77 CKLS - .. 1,264.42 Total CKLS 1,264.42 Capital Improvement 349,632.24 Total Capital Improvement 349,632.24 Sunflower Bank-Other 8.80 • Total Sunflower Bank-Other 8.80 Total Sunflower Bank 159.75 552,933.82 Greater Salina Corn Found-Endow 6,737.00 Total Greater Salina Corn Found-Endow 6,737.00 ® Greater Salina Community Fund • 70,088.18 Total Greater Salina Community Fund _ 70,088.18 Prescott Memorial 76,042.74 Fidelity 22,497.00 Total Fidelity 22,497.00 Vanguard 28,994.58 Total Vanguard 28,994.58 Torray Fund 24,551.16 Total Torray Fund 24,551.16 Total Prescott Memorial 76,042.74 William Adams Memorial CD 5,000.00 Total William Adams Memorial CD 5,000.00 TOTAL 159.75 710,801.74 . Page 1 • MONTHLY ACTIVITY REPORT ® FEBRUARY 2014 Sauna Public Library I IrifortnetionSeMoes ' € e _.?'. t94,1 I of trescti' r "-`Y" &=Wry 'ice_ �a ....c_..-�:a �ova.. x x �_ Chat: 29 Activities/Contacts: 13 On-line Ask a Librarian: 3 Youth Outreach: 89 Program Attendance: 9 Adult Outreach: 28 Info Services Questions: 2,642 Building Use: 928 Interlibrary Loans: ITechnole§Center. -AnW iikiS I IGLASS Ti < 7 h �i •. i. =,2�.3• $_F 37 3H Reservations: 3,484 Sessions: 46 Wireless: 1,329 Participants: 613 Computer Students: 98 I Rbblie ReletioneWtivitie`s •° '•: ` '-;I Press Rel/Artid es/Ads/PSAs: 20 External Contacts: 11 IYoiitfi Sefvfces;Depa`ttment °c 7W .API Internal PR: 45 Program Attendance: 524 Computer Use: 428 IS ail iity y y ga' ti I Group Visits: 0 Visitors: 23,032 •utreach: 89 Incidents: 4 Alarms: 229 ICitwlation: i:Mite'dais F.EBRUARY12014 F,EBRUARY4:2013 zYTD 20;14 °',., . .,Y,TD2013 I• Adult Materials: 26,495 26,742 55,440 57,190 Adult Renewals: 2,972 3,515 5,879 6,426 Youth Services Materials: 10,851 12,583 22,642 25,125 Youth Services Renewals: 1,653 1,605 3,197 2,935 eLibrary: 1,531 1,105 3,374 2,323 I.T6tal!Circulated ' `,> 43,502 • 45,550 90,532 93,999 Adult Bon-owers:(includes Y.S.) 8,309 8,767 17,629 18,667 Child Borrowers: 687 864 1,557 1,726 INew.LiGas`MN= :4 Adult: 171 227 433 496 Youth Services: 98 85 228 165 [MatenalS1Reserv`ed:_____*"^ 1,594 1,522 3,566 3,587 1.6ollectin Managementx ; I s,.aa1 "; = I IMeetirig Raiiiii Use's•: �';7 - = '11 Items Processed Monthly YTD Room Monthly YTD Adult: 311 1,151 Prescott Room: 58 106 Ch Services: 356 607 Small Conf Room 1&2 70 135 667 1,758 Tech Center Conf Rm: 24 43 Silent Study 1 &2: 160 340 Deleted: 362 658 Learning Center 1 &2: 32 47 Librarian's Report I'm writing this just a week or so after I sent you my last update, so not much has changed or happened. Well, if you count lots of people coming in everyday, then a lot has happened. Last night, we had about 26 people attend the Kansas Reads book discussion in the,Prescott Room. The book was Bleeding Kansas by Sara Paretsky. Dr. Bill Brown led the discussion and while there were mixed reviews of the novel, the interaction and comments were excellent. Many in the group are regulars in Nancy Jo Leachman's monthly book discussion group. That's a strong group. Youth Services meets this week and one of their topics will be the Read-Off Fines concept. It sounds easy. We'll keep it simple. But— how much for how long, content, observing,-agelimits - - need to be outlined and clear. It won't be an option for everybody. We are also thinking about outreach to home day care providers, specifically a book delivery service with volunteers. We've done this for many years for adults who are homebound. Of course,Youth Services is always planning for the summer. Did you try the Booketology contest? I think readers will find some titles to read, as well as suggest titles for next year. Did I mention the Friends made about $2500 at their last book sale? Now, their Scholarship Committee is meeting to determine which teen volunteers. I added a water well to the list of potential capital projects. It could pay for itself in a few years. There would be no intent to water more often,just to save money when we do. I will also develop an alternate small cap plan for projects whose size and cost may fit into the smaller Fines & Miscellaneous Fund. Just because they are cheaper won't necessarily move them up in the rotation or that we do them in addition to a large project, or that we always do a capital project. It's just another way to see project needs and a funding source. Don't forget the Poetry Series is moving to Martinelli's back room this year. It starts April 1 at 7:30 and continues for four Tuesdays in April. We usually have an audience of 75-100.This is a cooperative program with Arts & Humanities. We made a job offer to Brandon Hernandez to be our Network Admin. He accepted and we are doing background checks, etc. He is a nice young man with a degree from K-State and network experience at Finney County Library. We interviewed 5. Brandon should start by April 1. Have you filled out a patron survey? We've had over 200 surveys completed. ® Thanks for moving the meeting date. I really appreciate that. Joe