03-03-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 3, 2014
4:00 p.m.
w The City Commission convened at 2:30 p.m. in a study' session on Economic Development
Guidelines, No. 1 and at 3:45 p.m. for Citizens Forum.
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_ The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
o City -County Building. Roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy and Aaron Householter.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney'; and Shandi Wicks, Interim City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) The week of March 9 through March 15, 2014, as "Agent Orange Education Week" in the
city of Salina. Jim Deister, Vice -President of Vietnam Veterans of America, Salina Chapter
No. 809, read the proclamation and announced upcoming events.
Commissioner Crawford encouraged citizens to attend the workshop and provided
information regarding Agent Orange.
CITIZEN FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve minutes of February 24, 2014.
(6.2) Award the bid for a Disaster Recovery Storage Area Network to Eagle Software in the
amount of $61,540.00.
(6.3) Approve the purchase of eight Zoll "X Series" cardiac monitor/defibrillators for the fire
department.
(6.3a) Authorize the City Manager to execute a four-year governmental lease -purchase
agreement with Kansas State Bank (Baystone Finance) in the principal amount of
$146,234.88.
(6.4) Resolution No. 14-7083 approving a one-year City Right -of -Way Mowing Contract.
Commissioner Hardy requested that Items 6.1, 6.2 and 6.3 be removed from the consent
agenda.
14-0060 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to approve Item 6.4
of the consent agenda. Aye: (5). Nay: (0). Motion carried.
Commissioner Hardy noted corrections to the minutes.
14-0061 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to approve Item 6.1
approving the minutes of February 24, 2014. Aye: (5). Nay: (0). Motion carried.
Jack Rolls, Director of Computer Technology, responded to Commissioner Hardy's
questions pertaining to the backup system at the Bicentennial Center and whether the City
would have received a cost savings purchasing two at the same time.
Mr. Rolfs also responded to Commissioner Blanchard's question pertaining to the
incompatibility of the old storage area network to the new storage area network purchased \
in 2013.
14-0062 Moved by Commissioner Hardy, seconded by Commissioner Householter, to approve Item 6.2 to
award the bid for a Disaster Recovery Storage Area Network to Eagle Software in the amount of
561,540.00. Aye: (5). Nay: (0). Motion carried.
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Chief Larry Mullikin, responded to Commissioner Hardy's questions pertaining to the
difference between the units purchased in 2012 and the "X Series' and if purchasing
refurbished units was an option.
14-0063 Moved by Commissioner Hardy, seconded by Commissioner Householter, to approve Item 6.3 to
authorize the purchase of eight Zoll "X Series" cardiac monitor/ defibrillators for the fire
w department using outside funding. Aye: (5). Nay: (0). Motion carried.
14-0064 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve
o Item 6.3a authorizing the City Manager to execute a four-year governmental lease -purchase
3 agreement with Kansas State Bank (Baystone Finance) in the principal amount of 8146,234.88. Aye:
(5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Resolution No. 14-7084 adopting the 2014-2018 Capital Improvement Program Budget.
Rod Franz, Director of Finance and Administration, explained the Capital Improvement
Budget.
Mr. Gage and Martha Tasker, Director of Utilities, responded to Commissioner Blanchard's
question pertaining to the Southeast Salina Wastewater Extension project.
Mr. Gage responded to Commissioner Blanchard's question pertaining to which fire station
will house the new fire engine.
Mr. Franz and Mr. Gage responded to Commissioner Hardy's question pertaining to the
closure of landfill cells 3 and 4. Commissioner Blanchard noted that the Playground
Management Plan and Community Indoor Recreation Facility are noted in the plan twice.
Mr. Franz, Mr. Gage and Mike Fraser, Director of Public Works, responded to Mayor
Shirley's question pertaining to the Gateway Signing/Wayfinding project scope and costs.
A conversation ensued between the Commission and Mr. Gage.
Commissioner Blanchard asked for clarification on the difference between projects that are
unfunded and projects that are in the future but are not funded. Mr. Gage responded.
Commissioner Hardy stated the projects are not funded.
14-0065 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to adopt Resolution
No. 14-7084. Aye: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 14-7079 authorizing staff to prepare and submit an application to the
Kansas Water Office for membership to form the Lower Smoky Hill Water Supply Access
District.
Martha Tasker, Director of Utilities, explained the Access District membership, application
process and annual eater quantity projections.
Mrs. Tasker responded to Commissioner Blanchard's questions pertaining to the number of
acre feet of access storage the City would purchase and if the discussions for the access
district took place prior to or following the State of Kansas Govemor's special legislation
affecting water planning.
Mrs. Tasker and Mr. Gage responded to Commissioner Blanchard's questions pertaining to
the local water meetings that have taken place in surrounding communities and the need to
become a member to the access district.
Mrs. Tasker responded to Commissioner Blanchard's question pertaining to clarification on
the 82.5 million dollar cost.
' Mrs. Tasker responded to Commissioner Hardy's question pertaining to the relationship
between the City and the Irrigation District. Mr. Gage also responded.
Mrs. Tasker responded to Commissioner Hardy's question pertaining to the ability to form
the access district relying on the need for the Irrigation District and how this plan affects
the City's plan for conservation. Commissioner Householter also provided his thoughts on
conserving water and the amount of water used in the past. A conversation ensued
between the Commission, Mr. Gage and Mrs. Tasker.
Mrs. Tasker responded to Commissioner Hardy's questions pertaining to those involved in
the access district being required to have a conservation plan and if the cost of the plan
would be the same for both the Special Irrigation District and the Access District. Mr. Gage
also responded.
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Norman Mantell, W. Pleasant Hill Road, asked Mrs. Tasker if she felt the government's
figures of the lake are accurate and questioned the amount of sediments in the lakes. Mr.
Mantell also asked what will happen to the senior water rights.
Mike Schrage, Deputy City Manager, asked Mrs. Tasker to provide information on the
z senior water rights process. Mrs. Tasker and Mr. Gage responded.
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14-0066 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt Resolution No.
14-7079 authorizing staff to prepare and submit an application indicating the desire to purchase
4,660 acre feet of access storage from Kanopolis Lake to the Kansas Water Office for membership to
form the Lower Smoky Hill Water Supply Access District. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
OTHER BUSI,NESS
(9.1) Request for executive session (legal/ trade secrets).
14-0067 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess into
executive session for 45 minutes to discuss with legal counsel matters subject to the attomey-client
privilege for the reason that public discussion of those matters would waive the privilege and
adversely affect the City's interest in the matters and to discuss confidential data relating to the
financial affairs and trade secrets of a corporation for the reason that public discussion of the
information would competitively disadvantage the corporation and reconvene at 6:30 p.m.
The City Commission recessed into executive session at 5:42 p.m. and reconvened at 6:30
p.m. No action was taken.
14-0068 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to extend the current
executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:30 p.m. and reconvened at 7:00
p.m. No action was taken.
14-0069 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 7:00 p.m. and reconvened at 7:15
p.m. No action was taken.
ADJOURNMENT
14-0070 Moved by Commissioner Householter, seconded by Commissioner Hardy, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 7:15 p.m.
EAL]
TTEST:
andi Wicks, CMC, Interim City Clerk
7
fBarbara V. Shirley, Mayor
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