02-24-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 24, 2014
4:02 p.m.
w The City Commission convened at 2:30 p.m. for East Iron Road Reconstruction Concept
y and at 3:45 p.m. for Citizens Forum.
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t The Regular Meeting of the Board of Commissioners was called to order at 4:02 p.m. in
Room 107, City -County Building. Roll call was taken followed by the Pledge of Allegiance
and a moment of silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy and Aaron
Householter.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager;
Greg Bengtson, City Attorney; and Shandi Wicks, Interim City Clerk.
AWARDS AND PROCLAMATIONS
(3.1) Presentation of plaques of appreciation to outgoing Employee Council members.
CITIZEN FORUM
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
' (6.1) Approve minutes of February 10, 2014.
(6.2) Resolution No. 14-7082 appointing members to the Business Improvement District
No. 1 Design Review Board, Convention and Tourism Committee, Salina Airport
Authority Board, Human Relations Commission, Arts & Humanities Commission
and Building Advisory Board.
(6.3) Award of contract for the 2014 Microsurfacing (Project No. 14-3018) to Vance
Brothers, Inc. in the amount of $676,433.75, with a 10% construction contingency of
S67,643.38.
(6.4) Acknowledge receipt of special law enforcement trust fund report.
(6.5) Authorize the City Manager to approve the purchase of used vehicles for
Development Services, Utilities and Parks and Recreation.
Commissioner Hard)' would like Item 6.3 removed from the consent agenda.
14-0054 Moved by Commissioner Householter, seconded by Commissioner Crawford, to approve
the consent agenda as presented. Ave: (5). Nay: (0). Motion carried.
(6.3) Award of contract for the 2014 Microsurfacing (Project No. 14-3018) to Vance
Brothers, Inc. in the amount of $676,433.75, with a 10% construction contingency of
' $67,643.38.
Dan Stack, City Engineer, responded to Commissioner Hardy's questions
pertaining to the differences between micosurfacing and double microsurfacing and
the cost difference between the engineers estimate and the bids received.
Mr. Stack also responded to Commissioner Cracvford's question pertaining to the
last time North Santa Fe was micro surfaced. Jason Gage, City Manager, also
responded. Mr. Stack also responded to Commissioner Blanchard's question
pertaining to resurfacing of Santa Fe and Pacific.
Mr. Stack responded to Commissioner Hardy s questions pertaining to the reasons
for the construction contingency and the cost savings for the project being used for
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other projects. Mr. Gage also responded.
14-0055 Moved by Commissioner Hardy, seconded by Commissioner Householter, to award the
contract for 2014 Microsurfacing (Project No. 14-3018) to Vance Brothers, Inc. in the
amount of $676,433.75, with a 10% construction contingence of $67,643.38. Aye: (5). Nay:
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(0). Motion carried.
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9 ADMINISTRATION
(7.1) Second reading Ordinance No. 14-10731 authorizing the execution of a Loan
Agreement with the State of Kansas for the purpose of financing improvements to
the City's water distribution system.
14-0056 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to adopt
Ordinance No. 14-10731 on second reading. A roll call vote was taken. Aye: (5) Blanchard,
Crawford, Hardy, Householter, Shirley. Nay: (0). Motion carried.
(7.2) Resolution No. 14-7080 authorizing the City Manager to amend the City of Salina
DEVELOPMENT BUSINESS
(8.1) Resolution No. 14-7081 expressing support for the construction of additional multi-
family apartment units at the Heritage at Hawthorne Village, located at 715 N. 91h
Street.
Dean Andrew, Director of Planning, provided background on Phase I of the project,
the development limitations, the nature of the current request and commission
action.
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Pay Plan to include employee classifications as proposed.
Natalie Fischer, Director of Human Resources, explained the amendments, the
budget and recommended action.
Mr. Gage responded to Commissioner Hardy s question pertaining to the Deputy
Finance Director being a long term position.
Commissioner Blanchard would like staff to provide a brief overview of the
changes.
Brad Nelson, Chief of Police, responded by providing detailed information on the
department changes. Mr. Nelson also responded to Commissioner Blanchard's
question pertaining to the ability to be visible in the community with the changes.
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Commissioner Blanchard thanked Mr. Nelson for his efforts to see the need for
changes and to work towards the change.
Mr. Gage responded to Commissioner Blanchard's question pertaining to the role of
the Community Engagement Coordinator and cohere the position will fit within the
departments.
Commissioner Crawford expressed her support for the Community Engagement
Coordinator position and would like to see a neighborhood concept in the
community. Commissioner Blanchard also sate it as a way for the neighborhood
citizens to know who to contact within the city.
Mr. Gage responded to Commissioner Hardy' s question pertaining to updating the
website for added usefulness for the citizens and use of other social media.
Commissioner Hardy sato the need for additional software and services for the
Community Engagement Coordinator to utilize in order for their job to be fully
functional. A conversation ensued between the Commission and Mr. Gage.
Commissioner Blanchard noted the benefits of restructuring the street sergeants
may help encourage the public to apply for a position within the department.
Commissioner Crawford hopes it would help make neighborhood involvement
14-0057
easier.
Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 14-7080. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Resolution No. 14-7081 expressing support for the construction of additional multi-
family apartment units at the Heritage at Hawthorne Village, located at 715 N. 91h
Street.
Dean Andrew, Director of Planning, provided background on Phase I of the project,
the development limitations, the nature of the current request and commission
action.
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Mr. Andrew noted that Overland Property Group contacted city staff after the staff
report and resolution were drafted and sent to the Commission, the group is
seeking the development of 24 additional affordable rental housing units instead of
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me ro noreu in me reporr anu resoiunon origmany uisn-ioureu.
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Mr. Andrew responded to Commissioner Blanchard's question pertaining to the
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parking in the northwest corner of the property that currently is a storm water
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detention area and what the plan for the storm water detention area will be so the
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parking area can be placed there. Jason Gage, City Manager, also responded to
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Commissioner Blanchard's question pertaining to any density or height
requirements.
Greg Bengtson, City Attorney, and Mr. Andrew responded to Commissioner
Blanchard's question pertaining to the necessity of listing the actual number of
apartments on the resolution. Mr. Gage also responded.
Jeff Gillam, Jones Gillam Renz, provided detailed information on the need for 24
apartments, the need for housing in the north end of town and the State of Kansas
expressing support.
Commissioner Blanchard and Commissioner Crawford both stated support for the
project and liked the use of vertical space.
Mr. Andrew responded to Commissioner Blanchard's question pertaining to the
resolution form and need for the resolution as indicated by the State of Kansas. Mr.
Andrew also responded to Commissioner Blanchard's question pertaining to a
playground being built within the apartment complex.
Mr. Gage asked Mr. Andrew if the fence that currently splits the complex and the
city park is city owned. Mr. Andrew responded.
Commissioner Blanchard would like staff to include the word quality into
"Whereas, the project would provide affordable housing in Census Tract No.2
which is in need of additional quality rental housing."
Ray Hruska, 235 N. Santa Fe, expressed his thoughts of it being a good
development for the north end of Salina and asked if the tax credits are through the
State of Kansas or the City of Salina. Gary Hobbie, Director of Development
Services, responded. Mr. Hobbie also responded if there are other tax credits
utilized within the City of Salina.
Mr. Hruska asked why the commission is willing to accept the support for this tax
credit and not for the Lee Building within downtown Salina area. Commissioner
Householter, Commissioner Blanchard and Mr. Gage responded.
Commissioner Crawford expressed her feelings that this should have been brought
up under Citizen's Forum not under the current item.
Mike Forristal, owner of the Lee Building, stated that there was never an
application submitted; several meetings occurred and the city would not entertain
the development unless it was a 60-40 split. Mr. Forristal also stated where the tax
credits come from and the need for the affordable housing.
Mr. Andrew stated the amendments to the resolution.
14-0058
Moved by Commissioner Blanchard, seconded by Commissioner Householter, to adopt
Resolution No. 14-7081 with the amendment to paragraph one to include the words '16 to
apartments', paragraph two to include the words '16 to 24 apartments' and paragraph
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hree to add the word 'quality' between additional and rental. Aye: (5). Nay: (0). Motion
BUSINESS
Commissioner Householter would like to see a resolution brought before the
Commission on the MDA fundraising efforts. Jason Gage, City Manager,
responded.
Commissioner Householter noted the new property maintenance code put into
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place a year or so ago and has noticed a lot of vehicles parked in the yard.
Commissioner Householter would like a full time dedicated code enforcement
officer that would drive around and start to take care of the look of the city.
Commissioner Householter would like to see this addressed and sees it as a need
much more than the installation of wayfinding signs. Jason Gage, City Manager,
g and Gary Hobbie, Director of Community & Development Services, responded. A
N conversation ensued between Mr. Gage, Mr. Hobbie and the Commission
$ pertaining to the hiring of additional code enforcement officers.
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Commissioner Blanchard noted a recent trip to Topeka for City Hall Da} and
meeting with the state representatives. Mr. Blanchard provided information on a
Senate Bill 211 and House Bill 2227 pertaining to elections. Jason Gage, City
Manager provided additional information on the bill.
Commissioner Hardy would like other Commissioners to provide thoughts on
attending various boards and commission meetings. Commissioner Hardy would
like staff to put together a list of roles for each board and commission. Mr. Gage
responded.
ADJOURNMENT
14-0039 Moved by Commissioner Householter, seconded by Commissioner Blanchard, that the
regular meeting of the Board of City Commissioners be adjourned. Aye: (3). Nay: (0).
Motion carried. The meeting adjourned at 3:32 p.m. 1--7
[SEAL]
ATTEST:
Shan i Wicks, CA4C, Interim City Clerk
V. Shirley, Mayor
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