12-16-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
December 16, 2013
4:00 p.m.
w The City Commission convened at 3:45 p.m. in a Study Session for a citizens open forum.
y The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of
1 Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron
present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager,
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
ARDS AND PROCLAMATION'S
1) The month of December 2013 as "National Drunk and Drugged Driving Prevention
Month" in the city of Salina. Daniel Craig with Central Kansas Foundation read the
proclamation and announced upcoming events.
CITIZEN FORUM
Clayton Neil, K -State University student, explained his reports he did for class on the
Police Department and the need to restructure. He also commented on the importance of
fiscal responsibility and investing in the Police Department.
Commissioner Householter felt that this was a good way for the college to connect with
city government.
1 Jason Gage, City Manager, urged Mr. Neil and any student to get involved in local
government and the volunteer citizen board opportunities.
Commissioner Blanchard thanked Mr. Neil and Dr. Phil Black for their work.
HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 9, 2013.
(6.2) Award of contract for the Installation of Doors on the Storage Shed for Wastewater
Collection, Project No. 13-3007 to Ponton Construction, Inc. in the amount of
$12,852.
(6.3) Award of contract for Concrete Driveways and Sidewalks at Wastewater Pump
Stations, Project No. 13-2988 to Lancaster Construction, Inc. in the amount of
$13,927.
(6.4) Award of bid for one 10' snow plow for a heavy truck from Truck Parts &
Equipment in the amount of $9,718.
(6.5) Award of bid to Midwest Truck Equipment for one stainless steel salt spreader with
'
controls in the amount of $16,129 and one stainless steel spreader without controls
for $12,302.
(6.6) Resolution No. 13-7057 authorizing the Mayor to execute an agreement with Mize,
Houser & Company, Certified Public Accountants for an audit of city records for
the year ending December 31, 2013.
(6.7) Award of bid for a Nimble CS240 SAN to Eagle Software in the amount of $61,540.
(6.8) Postpone second reading Ordinance No. 13-10716 amending Sections 8-171, 8-193,
8-191, and 8-192 of the Salina Code by adding a definition for volunteers and
providing when volunteers can perform work under exemptions from building
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contractor and skilled trade contractor licensing and contract registration
requirements.
Commissioner Hardy requested that Item 6.7 be removed from the consent agenda.
13419 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to approve
w the remaining consent agenda items as presented. Aye: (5). Nay: (0). Motion carried.
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$ Jack Rolfs, Director of Community Technology, responded to Commissioner
Hardy's questions on the market value of the used system, estimated life
expectancy, maintenance, and a comparison to existing system.
13-0420 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to approve Item
6.7. Aye: (5). Nay: (0). Motion carried.
(7.1) Second reading Ordinance No. 13-10722 vacating a portion of the platted restricted
access on the north side of Water Well Road on Lot 1, Block 3 in the Airport
Industrial Subdivision.
Mayor Shirley noted that Ordinance No. 13-10722 was passed on first reading on
December 9, 2013 and since that time no comments have been received.
13-0421 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Ordinance No. 13-10722 on second reading. A roll call vote was taken. Aye: (4) Blanchard,
Crawford, Householter, Shirley. Nay: (1) Hardy. Motion carried.
(7.2) Receive and review the 2012 Audit Report from Mize Houser & Company.
Rod Franz, Director of Finance and Administration, summarized the audit. Mr.
Franz, Abram Chrislips with Mize Houser & Company, and City Manager Jason
e Gage responded to Commissioner Blanchard's questions regarding requirements on
retirement pensions.
Commissioner Hardy felt that the audit is a good educational tool on how revenue
is generated.
13-0422 Moved by Commissioner Householter, seconded by Commissioner Hardy, to
acknowledge receipt of the 2012 audit. Aye: (5). Nay: (0). Motion carried.
(7.3) Resolution No. 13-7058 establishing water and wastewater rates in the
Comprehensive Fee Schedule.
Rod Franz, Director of Finance and Administration, summarized the proposed fees.
A discussion followed between Commissioner Hardy, Mr. Franz, Director of
Utilities Martha Tasker, and Deputy City Manager Michael Schrage on the number
of customers that reside outside the city limits.
13-0423 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to adopt
Resolution No. 13-7058. Aye: (5). Nay: (0). Motion carried.
(7.4) Resolution No. 13-7059 certifying Right -of -Way and Utility Clearance to the Kansas
Department of Transportation (KDOT) for traffic safety improvements at the Cloud
Street and Ninth Street intersection, Project No. 11-2872.
Dan Stack, City Engineer, explained the project, property acquisition, and project
funding. Mr. Stack also responded to Commissioner Hardy's questions regarding
traffic flow and project time frame.
Greg Bengtson, City Attorney, thanked staff attorney Josh Howard for his work.
13-0424 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 13-7059. Aye: (5). Nay: (0). Motion carried.
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(7.5) Authorize an agreement with Kaw Valley Engineering, Inc. of Salina to perform
design services for the purpose of replacing Iron Avenue from Front Street to
Delaware Street.
Dan Stack, City Engineer, explained the project, qualifications received, and
w funding. Mr. Stack then responded to Commissioners Crawford and Blanchard's
questions regarding the turn lane on Iron Street at Front Street, the selection
B guidelines, and surveying costs.
' 13-0425 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to authorize an
agreement with Kaw Valley Engineering, Inc. in the amount of $99,532. Aye: (5). Nay:
(0). Motion carried.
(7.6) Resolution No. 13-7060 authorizing exceptions to Articles 10, 15, and 16 of the City
of Salina Personnel Manual to provide for the transition of the Salina Animal
Shelter employees from the Salina -Saline Count)' Health Department to the City of
Salina.
Natalie Fischer, Director of Human Resources, explained the transition and
exceptions to the vacation, sick leave, separation pay, longevity, and pay outs.
Commissioner Householter thanked staff for their work.
Ms. Fischer then responded to Commissioner Blanchard's questions regarding
performance requirements for longevity pay and the probationary period.
City Manager Jason Gage commented on the exceptions of the personnel manual.
Commissioner Crawford commended staff for their work.
Mr. Gage commented on the importance of making the employees whole and how
this was a traumatic situation for the Health Department employees.
Commissioner Blanchard hoped the County would reconsider their action.
Judy Larson, 715 N. 9w, expressed her opposition toward the County's action; she
continued to emphasize the importance of being fair to the employees.
Ray Hruska, 235 N. Santa Fe, questioned why the city was making exceptions of the
personnel manual. A discussion followed between Mr. Hruska, Mr. Gage, City
Attorney Greg Bengtson, and Commissioner Blanchard regarding the Wage and
Hour Employee Act
Mr. Hruska did not agree with the changes of the personnel manual.
Commissioner Crawford suggested contacting the County Commission to urge
them to reconsider their decision with the health department employees.
Commissioner Householter commented on the importance of making employees
whole and that the fiscal impact will be minimal.
Commissioner Hardy expressed his support of the recommendation.
13-0426 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to adopt
Resolution No. 13-7060. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
' (8.1) Award of contract for the demolition of one (1) single-family structure which was
declared to be a dangerous structure.
Gary Hobbie, Director of Development Services, explained the project, bids
received, and contract requirements.
A discussion followed between Commissioner Blanchard, Commissioner Hardy,
and Mr. Hobbie regarding the compliance agreement, future assessments, and
insurance and bonding requirements.
13-0427 11 Moved by Commissioner Hardy, seconded by Commissioner Householter, to award the
bid for one single family structure to G & G Dozer in the amount of $6,500 subject to final
confirmation that they are in compliance with all contractual insurance requirements and
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if the contractual insurance requirements are not met by December 20, 2013, the
demolition bid will be awarded to T & R Dirt Construction in the amount of $8,837. Ave:
(5). Nay: (0). Motion carried.
OTHER BUSINESS
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Commissioner Blanchard wished everyone a Merry Christmas and thanked Lieu
9 Ann Elsey for her years of service.
9 Commissioners Householter, Blanchard, and Hardy praised the Parks and
Recreation Department for the wonderful job the), did at the annual Christmas
Party.
13-0428 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess
into executive session for 20 minutes for the purpose of discussing matters pertaining to
non -elected City personnel for the reason that public discussion of the matter would
violate the privacy rights of the non -elected personnel involved; and reconvene at 5S9
p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:39 p.m. and reconvened
at 6:03 p.m.
13-0429 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the
current executive session for an additional 10 minutes. Ave: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:03 p.m. and reconvened
at 6:23 p.m.
13-0430 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend
the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion
The City Commission recessed into executive session at 6:23 p.m. and reconvened
at 6:38 p.m. No action was taken.
13-0431 Il Moved by Commissioner Crawford, seconded by Commissioner Householter, that the
regular meeting of the Board of City Commissioners be adjourned. Ave: (5). Nay: (0).
Motion carried. The meeting adjourned at 6:38 p.m.
[SEAL]
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5hand�wCOInterim City Clerk
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Barbara V. Shirley, Mayor
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