12-30-2013 MinutesCITY OF SALINA, KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
December 30, 2013
2:00 p.m.
w The Special Meeting of the Board of Commissioners was called to order at 2:00 p.m. in
N Room 107, City -County Building. A roll call was taken followed by the Pledge of
Allegiance and a moment of silence.
t Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron
present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager;
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
RDS AND PROCLAMATIONS
None.
FORUM
Elvin DeVorss thanked the City Commission for the opportunity of serving as
Building Official and noted what a great asset Salina has with the Salina
Community Theatre.
HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of December 16, 2013.
(6.2) Authorize the purchase of one lime slurry pump at the Water Treatment Plant
Chemical Building from Fluid Equipment Company in the amount of $15,589.35.
(6.3) Approve Supplemental Agreement No. 2 for the Water Treatment Plant Capital
Maintenance Improvements, Project No. 13-5958 with Walters -Morgan
Construction, Inc.
13-0432 Moved by Commissioner Crawford, seconded by Commissioner Householter, to approve
the consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Resolution No. 13-7061 exempting certain municipally owned buildings from the
provisions of the Kansas Personal and Family Protection Act through December 31,
2017.
Jason Gage, City Manager, outlined the statutory requirements and buildings to be
exempted.
A discussion followed between the Commission, Mr. Gage, and Jake Peterson and
Greg Bengtson with Clark, Mize & Linville regarding justification for exemptions
and security plans.
13-0433 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to lay on
the table Item 7.1. Ave: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 13-7062 authorizing an agreement with Imperial Security Services,
Inc. for municipal court security.
Jason Gage, City Manager, summarized the agreement and funding. Mr. Gage then
responded to Commissioner Hardy's and Commissioner Blanchard's questions
regarding security coverage, contract terms, and equipment maintenance.
13-04334 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to adopt
Resolution No. 13-7062. Aye: (5). Nay: (0). Motion carried.
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(7.3) Resolution No. 13-7063 amending the City of Salina Personnel Manual to bring it
into conformity with the Personal and Family Protection Act and to address the
responsible handling of handguns as related to City property.
Jason Gage, City Manager, summarized the amendments.
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13-045 Moved by Commissioner Householter, seconded by Commissioner Hardy, to adopt
N Resolution No. 13-7063. Aye: (5). Nay: (0).
' 13-046 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to remove
Item 7.1 from the table. Aye: (5). Nay: (0). Motion carried.
13-0437 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to recess
into executive session for 15 minutes for the purpose of emergency or security information
or procedures of a public agency, or plans, drawings, specifications or related information
for any building or facility which is used for purposes requiring security measures in or
around the building or facility or which is used for the generation or transmission of
power, eater, fuels or communications, if disclosure would jeopardize security of the
public agency, building or facility. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 2:42 p.m. and reconvened
at 3:02 p.m.
Commissioner Blanchard thanked staff for reviewing the plans with the
Commission.
13-0438 I Moved by Commissioner Householter, seconded by Commissioner Blanchard, to adopt
Resolution No. 13-7061. Aye: (5). Nay: (0). Motion carried.
BUSINESS
None.
OTHER BUSINESS
13-0439 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into
executive session for 20 minutes to discuss confidential data relating to the financial affairs
and trade secrets of a corporation for the reason that public discussion of the information
would competitively disadvantage the corporation and reconvene at 3:25 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recess into executive session at 3:05 p.m. and reconvened at
3:25 p.m.
13-0440 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to extend the
current executive session for an additional 10 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 3:25 p.m. and reconvened
at 3:45 p.m.
13-0441 Moved by Commissioner Blanchard, seconded by Commissioner Householter, recess into
executive session for 30 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
' waive the privilege and adversely affect the City's interest in the matters and reconvene at
4:15 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 3:45 p.m. and reconvened
at 4:17 p.m.
13-0442 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend
the current executive session for an additional 15 minutes and reconvene at 4:32 p.m. Aye:
(5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:17 p.m. and reconvened
at 4:32 p.m.
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13-0443 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to recess into
executive session for 20 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters and reconvene at
4:52 p.m. Aye: (5). Nay: (0). Motion carried.
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y The City Commission recessed into executive session at 4:32 p.m. and reconvened
at 5:00 p.m.
13-014 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend
the current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 5:00 p.m. and reconvened
at 5:15 p.m.
13-0445 Il Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend
the current executive session for 30 minutes and reconvene at 5:45 p.m. Aye: (5). Nay: (0).
Motion carried.
The City Commission recessed into executive session at 5:15 p.m. and reconvened
at 5:50 p.m.
13-0446 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend
the current executive session for an additional 30 minutes. Aye: (5). Nay: (0). Motion
carried.
The City Commission recessed into executive session at 5:50 p.m. and reconvened
at 6:20 p.m.
13-0447 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to extend the
current executive session for an additional 25 minutes and reconvene at 6:45 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:20 p.m. and reconvened
at 6:45 p.m. No action was taken.
ADJOURNMENT
13-0448 Moved by Commissioner Householter, seconded by Mayor Shirley, that the special
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 6:45 p.m.
[SEAL]
ATTEST:
Shan�s, Clvl�terim City Clerk
B rbara V. Shirley, Mayor
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