02-18-2014 Packet 1020
The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday, January 21st; in the Tech Center Conference Room.
The following Board members were present: Man' Shaffer, Mary Lemon, Christi Manley,
Karen Bonar, Randy Hardy and Karma DeForest. Others present were Joe McKenzie,
Sandra Wilcox and Mike Wilson, the observer for the league of women voters.
MINUTES:
Mary Shaffer asked for any changes or additions to the December Board meeting minutes.
14-01 On a motion made by Karma DeForest and Seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
• minutes of the November Board meeting as written. Motion passed. Pg 1020, 01/21/14
•
PUBLIC COMMENTS:
FRIENDS OF THE LIBRARY:
The Friends are working towards having a book sale the end of February.
DISCUSSION/ACTION
Policy Reading
Revocation of Borrowers Privilege/Reinstatement- Second Reading
Discussion was held on this policy
14-02 On a motion made by Karma DeForest and Seconded by Randy Hardy it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approve the
Revocation of Borrowers Privilege as written upon second reading. More discussion was
held. Motion passed. Pg 1020, 01/21/14
Within six months the Board would like to hear from staff and revisit this policy.
Item Type Policy - Second Reading
Discussion was held on this policy
14-03 On a motion made by Christi Manley and Seconded by Mary Lemon it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approve the Item
Type Policy as written upon second reading. More discussion was held. Motion passed. Pg
1020 , 01/21/14
Drug and Alcohol Policy
The Board looked through the policy and made some changes. They are tabling a vote until
the February meeting.
•
1021
Joe mentioned to the Board that he will be on vacation during the time the Board Meeting is
regularly scheduled for in March and asked if it could be moved to a different date.
14-04 On a motion made by Karma DeForest and Seconded by Karen Bonar it was
RESOLVED.THAT: The Board of:Trustees-of the Salina.Public Library approved moving
the March Board meeting from March 18 to March 25 at 7 am. .
•
FINANCIAL REPORT:
The December carry over to Capital Improvement Fund was 5105,000 down from our
projected S120,000. We also transferred S22,000 from the Processing Fund into our General
Fund during the year. The budget is tight. We are still building the E-book collection.
STATISTICAL REPORT:
Zinio use is beginning to grow. December is a slower month as people getready for the
holidays but Youth Services stays busy during December with holiday programming.
LIBRARIAN'S REPORT:
Joe was approached again about purchasing the lot across the street. We own the two lots
North of the Learning Center that we could use as parking lots. CLASS is off to a good start.
Salina Reads Committee will begin to meet again. We have four locations set up so far for the
Mini.Libraries. They will be located at Jerry'h e) park , KWU, Hawthorne Park and the
' YMCA.- We had 92 people here for our Staff Development day in conjunction with Hay's,
Great Bend and CKLS. .
•
BOARD COMMENTS:
Mary Shaffer commented on a few' things she has seen in other libraries such as a magazine
sale and Graphic Novel book clubs.
. 14-05. On a motion made by Karen Bonar and seconded by Randy Hardy it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library adjourn at 9:05 a.m Motion
passed. Pg 1021 01/21/14.
4.1/undet&v-v----
: Karen Bonar.
SecretanITreasurer` - • " Sandra Wilcox/Recorder ' •
, SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JAN 2014
, c J Y U
JAN JAN 2014 Budget $.Over Budget %of Budget
In e
305 • APPROPRIATIONS 1,077,327.60 1,077,327.60 2,112,662.00 -1,035,334.40 50.99%
306 TRANSFER FROM
310 - UNENCUMBERED CASH BAL REV YR 187,165.00 -187,165.00 0.0%
315 • INTEREST INCOME 14.80 14.80 300.00 -285.20 4.93%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 1,077,342.40 1,077,342.40 2,300,127.00 -1,222,784.60 46.84%
Expense
410 • SALARIES • 107,049.19 107,049.19 1,444,127.00 -1,337,077.81 7.41%
411 SECURITY 4,504.48 4,504.48 64,000.00 -59,495.52 7.04%
412 • PERIODICALS-REFERENCE 575.77 575.77 20,000.00 -19,424.23 2.88%
415 • LIBRARY MATERIALS
02415 • YOUTH SERVICES 124.65 124.65 42,000.00 -41,875.35 0.3%
05-415 INFORMATION SERVICES/CAMPBELL 1,794.77 1,794.77 6,000.00 -4,205.23 29.91%
08415 • ADULT COLLECTION 1,601.01 1,601.01 90,000.00 -88,398.99 1.78%
10415 E BOOKS 1,287.21 1,287.21 20,000.00 -18,712.79 6.44%
Total 415 • LIBRARY MATERIALS 4,807.64 4,807.64 158,000.00 -153,192.36 3.04%
416 • INFORMATION TECHNOLOGY 3,500.00 3,500.00 26,000.00 -22,500.00 13.46%
417 • LIBRARY MAT Audio-Visuals 3,427.15 3,427.15 96,000.00 -92,572.85 3.57%
420 • SUPPLIES 767.39 767.39 12,000.00 -11,232.61 6.4%
425 • POSTAGE 3.78 3.78 7,000.00 -6,996.22 0.05%
430 • WATER 227.31 227.31 8,000.00 -7,772.69 2.84%
435 • LIGHT&HEAT 7,321.64 7,321.64 95,000.00 -87,678.36 7.71%
AS0 • TELEPHONE 436.65 436.65 6,000.00 -5,563.35 7.28%
5 • REPAIRS&MAINT 1,403.80 1,403.80 45,000.00 -43,596.20 3.12%
450 • FURNITURE &EQUIPMENT 6,000.00 -6,000.00 0.0%
460 • STAFF DEVELOPMENT&TRAVEL 12,000.00 -12,000.00 0.0%
465 • ACCOUNTING 7,000.00 -7,000.00 0.0%
470 • INSURANCE 123.00 123.00 22,000.00 -21,877.00 0.56%
474 CONNECTIONS 267.45 267.45 10,000.00 -9,732.55 2.68%
475 • PROGRAMS& PROMOTIONAL 3,255.89 3,255.89 30,000.00 -26,744.11 10.85%
485 • TECHNOLOGY 1,702.32 1,702.32 70,000.00 -68,297.68 2.43%
505- CONTINGENCY 415.50 415.50 12,000.00 . _ -11,584.50 3.46%
L EXPENDITURES 150,000.00 -150,000.00
510 • CAPITA 0.0%
Total Expense •139,788.96 139,788.96 2,300,127.00 -2,160,338.04 6.08%
$937,553.44 $937,553.44
JAN JAN 2014 Budget $Over Budget %of Budget
Income .
305-2 • APPROPRIATIONS (EMP BEN) 208,022.81 208,022.81 401,382.00 -193,359.19 51.83%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 33,202.00 -33,202.00 0.0%
Total Income Employee Benefit 208,022.81 208,022.81 434,584.00 -226,561.19 47.87%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,629.96 7,629.96 110,257.00 -102,627.04 6.92%
765 • KPERS EXPENSE EMPLOYER 9,349.14 9,349.14 119,557.00 -110,207.86 7.82%
770 • UNEMPLOYMENT INS EMPLOYER 354.52 354.52 5,198.00 -4,843.48 6.82%
775 • HEALTH INSURANCE EMPLOYER 16,029.00 16,029.00 192,582.00 -176,553.00 8.32%
780 •WORKERS COMP INSURANCE 487.00 487.00 6,990.00 -6,503.00 6.97%
Oita) Expense Employee Benefit 33,849.62 33,849.62 434,584.00 -400,734.38 7.79%
Page 1 of 1
MONTHLY ACTIVITY REPORT
® JANUARY 2014
Salina
Public Library
IIriformatfon Services' .._ `� ,I r
,.s� r_fiw+`'�"'`_`a..+4-`� �Utr83Ct1*?r�.s�ieiir�'C?�'Se w-�+;..zk` .,T, r'
Chat: 34 Activities/Contacts: 13
On-line Ask a Librarian: 2 Youth Outreach: 72
Program Attendance: 52 Adult Outreach: 21
Info Services Questions: 2,909 Building Use: 580
Interlibrary Loans: 444
:Tectino160 antes _,-23;' ,23x_1 r CLASS it-1;5';'- r4'7-.
Reservations: - 4,283 Sessions: 10 ---
Wireless: 1,172 Participants: 95
Computer Students: 126
Rublic Relations Aati eitiesrii--n;-
Press
R e l/Artides/Ads/PSAs: 20
External Contacts: 6
Yeirth`Servlceelbepartrne`n't ai ? "= Internal PR: 1
Program Attendance: 520
Computer Use: 464 Se`curity S `"` ' . - µ'"`i
Group Visits: 165 Visitors: 25,999
Sutreach: 72 Incidents: 3
Alarms: 205
Clit litionof;Mateei ilse JANUARY12014 JANUAR1:20137AtflY11 Dt2Otift4tfatYTD.12013
Adult Materials: 28,945 30,448 28,945 30,448
Adult Renewals: 2,907 2,911 2,907 2,911
Youth Services Materials: 11,791 12,542 11,791 12,542
Youth Services Renewals: 1,544 1,330 1,544 1,330
eLibrary: 1,843 1,218 1,843 1,218
Totaltlf Mated:'; - ua 47,030 48,449 47,030 48,449
Borrowers:`2ztc ;
Adult Borrowers:(includes Y.S.) 9,320 9,880 9,320 9,880
Child Borrowers: 870 862 870 862
Nei/Eitirary Cards:=
Adult: 262 269 262 269
Youth Services: 130 80 130 80
MateiiabsReserved:"' l 1,972 2,065 1,972 2,065
Collactior%Ma`n8gement _;-adz. .:,�,��z��,_y..,�'.,,�;z.1'4, Meeting;Room.User '=
Items Processed Monthly . ,.YTD Room Monthly YTD
Adult: 840 840 Prescott Room: 48 48
Youth Services: 251 251 Small Conf Room 1&2 65 65
Illotel: 1,091 1,091 Tech Center Conf Rm: 19 19
Silent Study 1 & 2: 180 160
Deleted: 296 296 Learning Center 1 &2: 15 15
Librarian's Report
know. It seems like I just gave you an update. That was last week. And, not much has changed.
We are still affected by last week's snow. We are able to be open, but the parking lot is
slippery. Patrons certainly track in more gunk. That puts pressure on our ability to keep things
clean. Also, when the streets are messy, we do not ask staff to park across the street. If it's
freezing cold, they can still walk across the street safely. But, people are out and about, so it
seems like a normal flow of patrons.
Staffing: We had a black day this week in which we let two employees go. We can go years
without dismissing anyone. So, two in one day was a sad setback;even, if it was the right thing
to do. So, we have an opening for a full time Network Administrator in Tech. And,we are
advertising for a part time assistant in the Adult Circulation Department. — --
Security: You might notice that the number of incidents was down in January. We might make
up for that in February, but it also seems like the action of our security guards is paying off.
We've also noticed that many of our regular all day patrons have been absent. That has not
been a bad thing.
Statistics: I think we are experiencing a trend of slightly less circulation of materials. We showed
a strong boost when the economy was so bad around 2008-09. It rose steadily, then leveled off
•
and now appears to be down on a regular month by month comparison. Last month, we
circulated over 12,000 adult dvd movies. Circulation of the VHS tapes is holding steady at 135.
Over 60%of adult circ is media items. The self-check units are still popular with 66% of adult
borrowers and 59% of children using them.
Outreach: Lori Berezovsky will do some orientation with you regarding her Outreach and
programming projects. Lori is the Outreach Coordinator, but she also heads up the adult
programming committee. There have been quite a few developments since the last time she
came to a Board meeting.
Our first art reception in Youth Services is scheduled for this Thursday, Feb. 13 and the teacher
is expecting at least 60 people to stop by to see the art. This is the time of year when people
come to the library for tax forms. Class seems to be rolling right along. Between Class, Tech
training and Children's programs our calendar is often full. With outside groups meeting here,
we are usually in the range of 45-60 calendar items each week. That seems healthy and has a
vibrant community feel. It helps fulfill our mission of connecting people to information, learning
and culture.
As always, thanks for being a part of the library community and helping to direct services to so
many people.
• Joe