02-03-2014 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 3, 2014
y , 4:00 p.m.
w The City Commission convened at 2:30 p.m. in a Study Session on the Capital
y Improvement Plan. The Regular Meeting of the Board of Commissioners was called to
8 order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by
' the Pledge of Allegiance and a moment of silence.
U Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding), Commissioners
Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, Interim City Clerk
AND PROCLAMATIONS
(3.1) The month of February, 2014 as "National AMBUCS Month" in the city of
Salina. Natasha Gawith, President of Noon Network AMBUCS, read the
proclamation and announced upcoming events.
(3.2) The month of February, 2014 as "Black History Month" in the city of Salina.
Private 1st Class Sean Udofia read the proclamation and announced
upcoming events.
(3.3) The month of February, 2014 as "Teen Dating Violence Awareness Month" in
the city of Salina. Sheila Beeson, LBSW- Teen Violence Coordinator, read the
proclamation and announced upcoming events.
CITIZEN FORUM
' None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 27, 2014.
(6.2) Award the East Magnolia Landscape project, Project No. 13-2997, to
Landscape Consultants of Salina for $135,112.04 plus a 5% construction
contingency of $6,755.60.
Commissioner Hard), would like Item 6.2 removed from the consent agenda and
placed on the regular agenda.
14-0038 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to approve
the consent agenda except item 6.2. Aye: (5). Nay: (0). Motion carried.
14-0039 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess
into executive session for 30 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters, to discuss
confidential data relating to the financial affairs and trade secrets of a corporation and for
the reason that public discussion of the information would competitively disadvantage the
corporation and for the purpose of discussing matters pertaining to non -elected City
personnel for the reason that public discussion of the matter would violate the privacy
rights of the non -elected personnel involved and reconvene at 4:45 p.m.
The City Commission recessed into executive session at 4:15 p.m. and reconvened at 4:49
p.m. No action was taken.
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(6.2) Award the East Magnolia Landscape project, Project No. 13-2997, to
Landscape Consultants of Salina for $135,112.04 plus a 5% construction
contingency of $6,755.60.
Dan Stack, City Engineer, explained the project, bidding process and staff
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recommendations.
y Mr. Stack responded to Commissioner Hardy's question pertaining to the status of
the project and the original bidder. Mr. Gage also responded.
g Commissioner Householter noted that Mr. Wagoner originally owned Earthcare
and repurchased the business upon closure and hired employees back to keep a
good business in Salina.
Mr. Stack and Mr. Gage responded to Commissioner Hardy's question pertaining
to the smaller rock size than what was originally specified in the bid. Mr. Gage
provided the Commission with recommended motion information pertaining to the
original specifications.
Commissioner Blanchard provided his thoughts on the size of rock for the project.
Mr. Stack responded to Commissioner Blanchard's question pertaining to the
project timeline.
14-0040 Moved by Commissioner Hardy, seconded by Commissioner Householter, to authorize
the East Magnolia Landscape construction project, Project No. 13-2997, to Landscape
Consultants of Salina for $135,112.04 plus a 5% construction contingency of $6,755.60 with
staff recommendations with the original rock or a suitable substitute. Aye: (5). Nay: (0).
Motion carried.
ADMINISTRATION
(7.1) First reading Ordinance No. 14-10730 amending section 5-25 of the city code
' to permit consumption of alcoholic liquor on the Salina Bicentennial Center
parking lot and grounds.
Dion Louthan, Director of Parks and Recreation, explained the state statute, current
city code and proposed amendment.
Mr. Louthan and Mr. Gage responded to Commissioner Hardy's question
pertaining to the identification of the Bicentennial Center grounds.
Greg Bengtson, City Attorney, responded to Commissioner Blanchard's questions
pertaining to the state statute pertaining to the consumption of alcohol on parking
lots and grounds.
Commissioner Blanchard stated the need for specific defined rules and regulations
to be put into place for liability reasons. Commissioner Crawford concurred with
Commissioner Blanchard. Mr. Gage provided an example. Commissioner
Blanchard noted his concerns.
Mr. Louthan provided additional information on the ability for the Bicentennial
Center to hold events outside the building and information on requests received
from event participants for the need of outside tailgating abilities. A conversation
ensued between Commissioner Blanchard, Mr. Louthan and Mr. Gage on the need
' for signage on the property, if the request is a city or Global Spectrum driven
request and if it is a profitable and marketable idea. Ron Rideout, Global Spectrum
also responded.
14-0041 Moved by Commissioner Householter, seconded by Commissioner Hardy, to pass
Ordinance No. 14-10730 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Resolution No. 14-7078 authorizing the sale and conveyance of certain
property to Ovation Cabinetry, Inc.
Greg Bengtson, City Attorney, explained the industrial revenue bonds for Ovation
Cabinetry, Inc. and the process to transfer the property back to Ovation Cabinetry.
Mr. Bengtson responded to Commissioner Householter's question pertaining to the
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property on the tax rolls.
14-0042 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to adopt
Resolution No. 14-7078. Aye: (5). Nay: (0). Motion carried.
IIDEVELOPMENT BUSINESS
w
None.
OTHER BUSINESS
(9.1) Request for executive session (legal, trade secrets and personnel).
14-0043 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess
into executive session for 60 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters, to discuss
confidential data relating to the financial affairs and trade secrets of a corporation and for
the reason that public discussion of the information would competitively disadvantage the
corporation and for the purpose of discussing matters pertaining to non -elected City
personnel for the reason that public discussion of the matter would violate the privacy
rights of the non -elected personnel involved and reconvene at 6:20 p.m.
The City Commission recessed into executive session at 5:20 p.m. and reconvened at 6:20
p.m. No action was taken.
14-0044 Moved by Commissioner Crawford, seconded by Commissioner Householter, to extend the
current executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:20 p.m. and reconvened at 6:35
p.m. No action was taken.
1 14-0045 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 15 minutes. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 6:35 p.m. and reconvened at 6S0
p.m. No action was taken.
14-0046 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 5 minutes. Aye: (5). Dray: (0). Motion carried.
The City Commission recessed into executive session at 6:50 p.m. and reconvened at 6:55
p.m. No action was taken.
14-0047 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion
carried. The meeting adjourned at 6:55 p.m.
[SEAL] arbara V. Shirley, Mayor
ATTEST:
IlShandi Wicks, CMC, Interim City Clerk
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