11-18-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 18, 2013
4:00 p.m.
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w The City Commission convened at 2:30 p.m. in a Study Session for a Special Assessment
T presentation. The Regular Meeting of the Board of Commissioners was called to order at
4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge
' of Allegiance and a moment of silence.
U Those present and comprising a quorum: Vice -mayor Aaron Householter (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, and Randall R. Hardy
Absent: Mayor Barbara V. Shirley
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager,
Greg Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
AND PROCLAMATIONS
None.
FORUM
Sin, 340 1/2 S. Connecticut, commented on the recent Live 305 event and the
talent within the community.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition No. 4357 (filed by Dan Stack on behalf of the
City of Salina) requesting the vacation of a portion of a platted utility easement
occupying the north 35 feet of Lot 16, Block 1 of the Replat of Pheasant Ridge
' Addition.
(5.1a) First reading Ordinance No. 13-10725.
Vice -mayor Householter opened the public hearing.
Dean Andrew, Planning and Zoning Administrator, explained the request, current
license agreement, infrastructure, and retaining a portion of the easement.
There being no further comments the public hearing was closed.
13-0381 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to pass Ordinance
No. 13-10725 on first reading. Aye: (4). Nay: (0). Motion carried.
Public hearing and report on an application for property tax exemption submitted
by Veris Technologies, Inc. for a proposed new manufacturing facility at 1925
Vortex Avenue.
(5.2a) Resolution No. 13-7053.
Vice -mayor Householter opened the public hearing.
Dean Andrew, Planning and Zoning Administrator, explained the request, cost
benefit analysis, job creation, and exemption.
' A discussion followed between Mr. Andrew, Commissioner Hardy, and
Commissioner Blanchard regarding school boundaries, existing facilities, possible
expansion in north Salina, job creation, capital improvements, length of the
exemption, and annual project monitoring.
Jason Gage, City Manager, outlined the current economic development policy.
Eric Lund, Veris Technologies, was available for additional questions.
Dialogue continued between the Commission and Mr. Lund regarding the project,
community benefits, and future business expansion.
There being no further comments the public hearing was closed.
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13-0382 II Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to adopt
Resolution No. 13-7053.
N Commissioner Blanchard commented on the strategic plan and the value of locating
in north and south Salina. He continued to speak on mixed use development and
w redevelopment.
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N Commissioner Hardy suggested that in the future to use the location as part of the
' a criteria of determining the amount of exemption.
Vice -mayor Householter called the question. Aye: (4). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of November 4, 2013.
13-0383 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
ADMINISTRATION
(7.1) Second reading Ordinance No. 13-10723 changing the zoning district classification
from U (University) district to PDD/U (Planned Development District/ University)
and approval of a preliminary development plan to allow redevelopment of the
Kansas Wesleyan Sports Complex facilities.
Vice -mayor Householter noted that Ordinance No. 13-10723 was passed on first
reading on November 4, 2013 and since that time no comments have been received.
13-0384 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to adopt
Ordinance No. 13-10723 on second reading. A roll call vote was taken. Aye: (4) Blanchard,
Crawford, Hardy, Householter. Nay: (0). Motion carried.
' (7.2) Award of contract for the East Magnolia Landscape, Project No. 13-2997.
Dan Stack, City Engineer, explained project, bids received, and project funding.
A discussion followed between Commissioner Blanchard, Commissioner Hardy, City
Manager Jason Gage and Vice -mayor Householter regarding bidding of the project in
the fall, number of bids received, project deadline, and additional scope of work.
13-0385 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to award the
contract for the East Magnolia Landscape, Project No. 13-2997 to Waters Earthcare in the
amount of $135,112.04 plus a 5% construction contingency of $6,755.60.
Commissioner Hardy commented that it was difficult to vote on something with
only one bidder and felt that there would be a different outcome if let in January.
Vice -mayor Householter called the question. Aye: (4). Nay: (0). Motion carried.
(7.3) First reading Ordinance No. 13-10724 levying Salina Business Improvement District
No. 1 service fees for 2014.
Rod Franz, Director of Finance and Administration, explained the district and fees.
13-0386 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to pass Ordinance
' No. 13-10724 on first reading. Aye: (4). Nay: (0). Motion carried.
(7.4) Change Order No. 2 for the Non-FICP agreement with Johnson Controls, Inc. for
the replacement of downtown lighting.
Dan Stack, City Engineer, explained the project, bids received, change order, and
project funding.
Commissioner Crawford expressed that she was uncomfortable of awarding the
contract, and not knowing who bid.
A discussion followed between Commissioner Blanchard, Mr. Stack, and City
Manager Jason Gage regarding the scope of work, age of the wiring, and use of the
GFCI outlets.
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Chris Christensen, Johnson Controls, explained the bidding process used.
13-0387 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve
Change Order No. 2 with Johnson Controls, Inc. in the amount of $997,556.
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Commissioner Blanchard expressed his appreciation of using a local contractor.
Vice -mayor Householter called the question. Aye: (4). Nay: (0). Motion carried.
(7.5) Resolution No. 13-7054 amending and establishing the amount of just compensation
1 and stating the policy regarding the acquisition of right-of-way and easements for
the Ninth and Cloud Improvements, Project No. 11-2872.
Josh Howard, Clark, Mize, and Linville, explained the resolution.
13-0388 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to adopt
Resolution No. 13-7054. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(8.1) Second reading of Ordinance No. 13-10716 amending Chapter 8, Sections 8-171, 8-
183, 8-191, and 8-192 of the Salina Code by adding a definition for volunteers and
providing when volunteers can perform work under exemptions from building
contractor and skilled trade contractor licensing and contractor registration
requirements.
Gary Hobbie, Director of Development Services, explained the request for
Postponement.
Steve Kmetz, Salina Rescue Mission, thanked staff for meeting with them.
13-0389 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to postpone
second reading of Ordinance No. 13-10716 until December 16, 2013 and extend the
' moratorium of enforcement until then. Aye: (4). Nay: (0). Motion carried.
OTHER BUSINESS
Commissioner Hardy asked the City Commission and staff to look the possibility of
extending health insurance to the Commissioners. He also asked on whether there would be
any benefit of having joint meetings with the Saline County commissioners from time to time.
13-0390 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into
executive session for 45 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters and to discuss
matters pertaining to non -elected City personnel for the reason that public discussion of
the matter would violate the privacy rights of the non -elected personnel involved; and
reconvene at 6:15 p.m. Aye: (4). Nay: (0). Motion carried.
The City Commission took a short break at 5:22 p.m. until 5:30 p.m., recessed into
executive session at 5:30 p.m. and reconvened at 7:15 p.m. No action was taken.
ADJOURNMENT
13-0391 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular
' meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion
carried. The meeting adjourned at 7:15 p.m.
[SEAL] Barbara V. Shirley, Mayor
ATTEST:
Lieu Arm Elsey, CMC,ity Clerk
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