09-08-2003 MinutesCommission
Action #
ConsaiiEaleE.Sarina
— 03-6111
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
September 8, 2003
4:00 p.m.
The City Commission convened at 3:45 p.m. in a Study Session for a Citizens' Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Alan E. Jilka, Chairman presiding
Commissioner Donnie D. Marrs
Commissioner Monte D. Shadwick
Commissioner Paul G. Webb
comprising a quorum of the Board, also present:
Dennis M. Kissinger, City Manager
Greg Bengtson, City Attorney
Lieu Ann Nicola, City Clerk
Absent: Commissioner Deborah P. Divine
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The week of September 17 – 23, 2003 as "Constitution Week" in the City of Salina.
Sharon Foust, Constitution Week Chair, read the proclamation.
(4.2) Kansas Disability Caucus award was presented to the City Commission by Phyllis
Anderson and Sidney Hays of OCCK. The City Commission and the City of Salina were recognized
for their efforts in improving services and accessibility for citizens with disabilities.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of August 25, 2003.
(6.2) Resolution No. 03-5982 authorizing Interlocal Solid Waste Disposal Agreements with the
Kansas Counties of Ellsworth, Lincoln, and Ottawa.
(6.3) Authorize purchase of 250 yard waste carts from Ameri-Kart Corporation in the amount
of $13,000.
(6.4) Resolution No. 03-5985 establishing yard waste cart fees.
Moved by Commissioner Webb, seconded by Commissioner Shadwick, to approve the
consent agenda as presented. Aye: (4). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Consideration of assisting with preparation of a 2004 CDBG (Community Development
Block Grant) Communities Facilities grant on behalf of the Salina Cares Clinic.
Mayor Jilka excused himself from the quorum due to conflict of interest and turned the
gavel over to Vice Mayor Shadwick.
Commission
Action #
03-611
03-6113
03-611,4
Vice Mayor Shadwick assumed the chair.
Judy Brengman, Neighborhood Services Coordinator, explained that the Kansas
Department of Commerce is accepting annual competition application for the 2004 Small Cities
CDBG program. Ms. Brengman continued to explain that the Salina Cares Health Clinic is interested
in submitting a 2004 application to help establish a new facility for their public service operations.
A discussion followed between Vice Mayor Shadwick, Commissioner Marrs, City
Manager Dennis Kissinger and Ms. Brengman regarding the city's role, staff time, and compensation.
Moved by Commissioner Marrs, seconded by Commissioner Webb, to direct staff to assist
Salina Cares Clinic with preparation of the application for the 2004 Small Cities CDBG Communities
Facilities grant and set the public hearing date for September 15, 2003. Aye: (3). Nay: (0). Abstain:
(1) Jilka. Motion carried.
Mayor Jilka resumed the chair.
ADMINISTRATION
(8.1) Resolution No. 03-5980 appointing members to various boards and commissions.
Mayor Jilka read the appointments.
Moved by Commissioner Shadwick, seconded by Commissioner Webb, to adopt
Resolution No. 03-5980. Aye: (4). Nay: (0). Motion carried.
Mayor Jilka confirmed with the City Attorney that the boards and commissions, mentioned
in Resolution No. 03-5980, conduct meetings that are open to the public.
(8.2) Resolution No. 03-5984 authorizing a Contract of Sale of Real Estate with Sunflower
Bank.
Greg Bengtson, City Attorney, explained the contract with Sunflower Bank for the
exchange of City -owned surplus real estate at the northwest corner of the Belmont/Ohio intersection
for the Sunflower Bank owned parking lot at the southwest corner of the Santa Fe and Ash Street
intersection.
A discussion followed between Commissioner Shadwick, City Manager Dennis Kissinger
and Director of Engineering and General Services Shawn O'Leary regarding the parking lot use and
lighting improvements.
Larry Britegam, Sunflower Bank, commented on the contract and thanked City staff for
their work.
Moved by Commissioner Webb, seconded by Commissioner Marrs, to adopt Resolution
No. 03-5984.
Mayor Jilka thanked Sunflower Bank and City staff for their work and called the question.
Aye: (4). Nay: (0). Motion carried.
(8.3) Resolutions initiating proceedings for bridge improvements on North Ninth Street,
construction of a new bridge on Lakewood Drive, and relocation of the Historic Lakewood Bridge.
(8.3a) Resolution No. 03-5986.
(8.3b) Resolution No. 03-5987.
(8.3c) Resolution No. 03-5988.
Dennis Kissinger, City Manager, noted that due to changes in the project bid dates, these
items need to be postponed until the September 22, 2003 City Commission meeting.
Commission
Action #
03-611
03-61161
03-611
03-6118
03-611S
03-612(
Moved by Commissioner Shadwick, seconded by Commissioner Webb, to postpone the
consideration of Resolutions Nos. 03-5986, 03-5987 and 03-5988 until the September 22, 2003 City
Commission meeting. Aye: (4). Nay: (0). Motion carried.
(8.4) Schilling and Centennial Roads Reconstruction Project.
(8.4a) Resolution No. 03-5989 authorizing the award of contract and commitment of
City funds for the reconstruction of Schilling and Centennial Roads.
(8.4b) Resolution No. 03-5990 authorizing a contract with the Kansas Department of
Transportation for the reconstruction of Schilling and Centennial Roads.
(8.4c) Resolution No. 03-5991 authorizing a Supplemental Agreement with Bucher,
Willis & Ratliff Corporation for the reconstruction of Schilling and Centennial Roads.
Shawn O'Leary, Director of Engineering and General Services, explained the project, the
resolution authorizing KDOT to award the contract to Pavers, Inc., the Non -State Aid agreement with
KDOT, the Supplemental Agreement with Bucher, Willis & Ratliff, and project financing.
A discussion followed between Commissioner Webb and Mr. O'Leary regarding the
KDOT agreement and possible refunds from potential overpayments.
Moved by Commissioner Shadwick, seconded by Commissioner Webb, to adopt Resolution No.
03-5989. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Webb, seconded by Commissioner Shadwick, to adopt Resolution No.
03-5990. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Marrs, seconded by Commissioner Shadwick, to adopt Resolution No.
03-5991. Aye: (4). Nay: (0). Motion carried.
(8.5) Award contract for the 2003 Subdivision Improvements, RiverRun. Addition, Project No.
03-1405.
Brad Johnson, Civil Engineer, explained the project, bids received, and project financing.
Mr. Johnson and Shawn O'Leary, Director of Engineering and General Services responded
to Commissioner Marrs and City Manager Dennis Kissinger regarding improvements to the platted
and unplatted sections of the benefit district and the water line improvements.
Moved by Commissioner Shadwick, seconded by Commissioner Marrs, to award the
contract for the 2003 Subdivision Improvements, RiverRun Addition, Project No. 03-1405, to Smoky
Hill, L.L.C. in the amount of $1,439,722.60. Aye: (4). Nay: (0). Motion carried.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Marrs, seconded by Commissioner Shadwick, that the
Regular Meeting of the Board of Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried.
The meeting adjourned at 4:46 p.m.
Alan E. Jilka, M r
[SEAL]
ATTEST:
Lieu Ann Nicola, City Clerk