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01-23-2003 Minutes-726- The regular monthly meeting of the Salina Public Library Board of Trustees was held at 4:00 p.m. on Thursday, January 23, 2003, in the Prescott Room. The following Board members were present Sheldon Lilak, Nancy Chandler, Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present were Joe McKenzie, Cynthia Smull and Harris Rayl. Janice Ostrom called the meeting to order. Janice asked if there were any changes to the December 19, 2002 minutes. None were proposed. 02-45 On a motion made by Nancy Chandler and seconded by Betsy Scholten it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the December 19, 2002 minutes as printed. Motion passed. P.726. 1/23/03. PUBLIC COMMENTS: Harris Rayl is attending the meeting today to observe. FRIENDS OF THE LIBRARY: Joe handed out a summary of the Friends Board meeting held on January 21. They had eleven Board members in attendance. The Friends are currently strong financially. They recently received a grant of $800.00 from the Zimmerman Foundation. The "Vouchers to Ride to the Library" that the Friends are providing remain unused. More flyers and advertising will be done to let the public know this service is available. The Friends are about ready to give out information to the public about the three $1000.00 scholarships that will be available to volunteers at the library who are high school seniors and who have performed at least 30 hours of service. DISCUSSION ITEMS: TECH CENTER: The Board discussed various aspects the Tech Center and consideration of the project. After discussion Janice Ostrom called for a resolution regarding the Tech Center. 02-46 On a motion made by Sheldon Lilak and seconded by Nancy Chandler it was RESOLVED THAT: The Board of Trustees of the Salina Public Library approves to hire an architect to complete the design and schematic plans for the construction of an expansion to the library to be used as a Technology Center. The Board also resolves to match the funding of $268,000.00 provided by a charitable donation from Mr. Damon Button, for the purposes of building the Technology Center. Further, the Board resolves to name the new Technology Center for Robert and Aileen Button, the parents of Mr. Button. As part of this naming of the new facility, the library will erect signage to indicate the Button name. This resolution has been voted on and passed by the Salina Public Library Board of Trustees on this 23 day of January 2003. Janice Ostrom, President of the Board Motion passed. P.726.1/23/03. Cheryl Mason, Secretary of the Board -727- DISCUSSION ITEMS: COMPENSATION GUIDELINE REPORT: Joe McKenzie handed out "Compensation Guidelines for Kansas Public Library Directors" which was sent by Shannon Roy at the State Library. The Board discussed the guideline and its use. They will use it as a reference to evaluate salary changes at budget time. The general consensus of the Board was that the guideline was right on target. KLTA Focal at the KLA Conference will meet on Wednesday April 9 in Salina this year. FINANCIAL REPORT: The end of the year numbers in the finance report look good. We spent 97.1% of the budget with a carryover of $50,000, which was about $25,000.00 less than last year. The Board looked at and discussed the year-end financial report. STATISTICAL REPORT: The December stats are slightly ahead of last years pace. The stats for 2002 look good. LIBRARIAN'S REPORT: Joe asked the Board to include discussing what longevity schedule for the staff who have topped out on the salary classification scale should be developed before the 2004 budget is determined. This year they received a 1% longevity pay on January I along with the 2% cost of living raise all employees received. We will be open on President's Day. February 20, 2003 is Library Legislative Day. Joe will be going to Topeka that day and encourages Board members to go with him to add our voice to other attending. The Friends will be having another book sale on February I and 2n°. BOARD COMMENTS: Sheldon Lilak is very happy about the direction and decisions made to move the Tech Center forward. ADJOURNMENT: There being no further business to come before the Board, Janice Ostrom called for adjournment. 02-47 On a motion made by Betsy Scholten and seconded by Lynne Ryan it was RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the January meeting. Motion passed. P.727. 1/23/03. Cheryl Mfison, Secretary Date //~ / / Cynthi~a Smull, Recording Secretary Oat~t./.~ ._~/,