11-04-2013 MintuesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
November 4, 2013
4:00 p.m.
Z
The City Commission convened at 1:00 p.m. in a Study Session for a Comprehensive Plan
Review. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m.
6 in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance
' N and a moment of silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
AWARDS AND PROCLAMATIONS
None.
FORUM
cey Sin, 340 1/2 S. Connecticut, expressed his concerns regarding the criminal activities that
occurring in his neighborhood.
rman Mannel took the opportunity to remind the public of Veterans' Day. He continued to
ress his concerns regarding the lack of respect towards veterans and preserving human
HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
' CONSENT AGENDA
(6.1) Approve the minutes of October 28, 2013.
(6.2) Authorize repair of a river pump at the River Pump Station, Project No. 13-3011 by
Layne Christensen Company in an amount not to exceed $18,076.50.
(6.3) Award of contract for the 2013 Hike and Bike Trail, Project No. 13-2975 in an amount
not to exceed $60,512.95 (which includes a contingency of $5,500).
(6.4) Acceptance of a permanent public trail easement dedication for the hike and bike trail
along the south side of Schilling Road east of Ohio to the flood control levee.
13-0381 Moved by Commissioner Crawford, seconded by Commissioner Householter, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
None.
DEVELOPMENT BUSINESS
(8.1) First reading Ordinance No. 13-10716 amending Chapter 8, Sections 8-171, 8-183,8-191,
and 8-192 of the Salina Code by adding a definition for volunteers and providing when
volunteers can perform work under exemptions from building contractor and skilled
trade contractor licensing and contract registration requirements.
Elvin DeVorss, Building Official, summarized the current regulations, Building
Advisory Board's recommendation, and proposed amendments.
Commissioner Hardy noted a correction Section 8-183.
Michael Schrage, Deputy City Manager, explained that the ordinance would bring past
practice into compliance.
A discussion followed between Commissioner Blanchard, Mr. Schrage, and Mr.
DeVorss regarding permit requirements and exemptions.
Steve Kmetz, Salina Rescue Mission, requested the item to be returned to the Building
Advisory Board.
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Dick Brown, Habitat for Humanity volunteer, expressed his concerns of the
amendment and would like to appear before the Building Advisory Board to express
his concerns. A discussion followed between Mr. Brown and Commissioner
Householter regarding the type of work that would be allowed.
Commissioner Crawford noted that she would be in favor of returning the item to the
Building Advisory Board.
A discussion followed between Commissioner Householter, Mr. Schrage, City Manager
' o Jason Gage, City Attorney Greg Bengtson, Mr. Kmetz, Commissioner Blanchard, Mr.
13 DeVorss, and Mayor Shirley regarding permit requirements, performance skilled trade
work, inspections, and pending legislation.
Tracey Sin, 340 1/2 S. Connecticut, expressed the importance of using an agency such as
The Volunteer Connect and churches to seek volunteering opportunities.
13-0382 Moved by Commissioner Householter, seconded by Commissioner Crawford, to pass
Ordinance No. 13-10716 on first reading and place a moratorium on enforcement of current
work being performed until second reading of the ordinance on November 18, 2013. Aye: (5).
Nay: (0). Motion carried.
(8.2) Acceptance of the offered easement and restricted access dedication from Kansas
Wesleyan University and the vacation of a portion of the South Fourth Street, Claflin
Avenue and Osborne Street right-of-way as part of a proposed replat of a portion of the
Addition to the Grounds of Kansas Wesleyan University to be know as the Kansas
Wesleyan University Sports Complex Addition (Application #P13 -6/6A).
Commissioner Householter left at 4:51 p.m. and returned at 4:53 p.m
Dean Andrew, Planning and Zoning Administrator, explained the request, utilities,
infrastructure, proposed plat, and the Planning Commissions recommendation of
approval with the conditions:
' 1. The 10 feet of vacated Claflin Avenue right-of-way shall be retained and
shown on the plat as a 10 -foot drainage easement.
2. Kansas Wesleyan University shall, upon terms meeting the approval of the
City Commission and prior to construction of its proposed north property
line fence, enter into a license agreement with the City of Salina to install and
maintain the fence on property subject to the City's easement, including
terms under which Kansas Wesleyan University shall agree to temporarily
remove or relocate the fence in the event the City of Salina needs to make
repairs to or replace the storm sewer pipeline on the south side of Claflin;
3. The right-of-way profile for Osborne Street shall be 46 feet in width and
Osborne Street shall be designated as a one way street southbound from
Claflin Avenue to Cloud Street with 29 feet of paving width consisting of a
20.5 feet travel lane and 8.5 feet parking land on the east side;
4. Kansas Wesleyan University shall be responsible for marking all physical
modifications to Osborne Street to convert the street from two way to one
way traffic.
5. Restricted access shall be dedicated and shown along the Claflin Avenue and
Cloud Street frontages.
' Mr. Andrew continued to explain that staff would recommend the following
supplemental to Condition No. 4:
Kansas Welseyan University shall be responsible for preparing and submitting a
Supplemental Traffic Analysis consisting of a detailed traffic signal warrant
study of the continued need for the Osborne Street - Cloud Street traffic signal
with one way traffic on Osborne Street, including recommended updates to the
existing traffic signal heads, heads locations, signal timing, crosswalk locations,
pavement markings and striping. The signal warrant analysis shall include
current pedestrian counts for St. Mary's Elementary School, Sacred Heart and
Glenn Martin Stadium and traffic counts and records of recent accidents at the
intersection. The traffic analysis shall assess the need for and recommend a
location for a marked and/or signalized crosswalk on Cloud Street.
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Kansas Wesleyan University shall be responsible for making all physical
modifications to the Osborne Street - Cloud Street traffic signals and
intersection or alternative crosswalk location recommended by the traffic
analysis and approved by the City Engineer.
z City Manager Jason Gage spoke on strategic plan goals, traffic flows, and
a
improvements to the area.
Dr. Matt Thompson, Kansas Wesleyan University, commented on the proposed
improvements.
Commissioner Hardy noted the area being landlocked and the importance of
preserving the educational facility. Commissioner Hardy continued by expressing his
support of the request.
Tracey Sin, 340 lh S. Connecticut, complimented Dr. Thompson for his work he has
done for the university.
13-0383 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to authorize the
Mayor to sign the Kansas Wesleyan University Sports Complex Addition plat authorizing the
vacation of portions of the South Fourth Street, Claflin Avenue, and Osborne Street right-of-
way and accept the offered drainage easement and restricted access dedications as
recommended by the Planning Commission with the subjected conditions and with the
additional of the supplemental condition to Condition No. 4 stated above. Aye: (5). Nay: (0).
Motion carried.
The City Commission took a short break at 5:14 and returned at 5:22 p.m.
(8.3) Application # PDD 13-2/2A (filed by Kansas Wesleyan University) requesting a change
in zoning district classification from U (University) district to PDD/U (Planned
Development District/ University) and approval of a preliminary development plan to
allow redevelopment of the Kansas Wesleyan Sports Complex facilities.
(8.3a) First reading Ordinance No. 13-10723.
Dean Andrew, Planning and Zoning Administrator, explained the current zoning,
request, facility improvements, site plan, Planning Commission's recommendation, and
off-street parking.
Commissioner Blanchard complimented the City of Salina, Kansas Wesleyan
University, and Wilson & Company's staffs for their work. Mr. Andrew then
responded to Commissioner Blanchard's questions regarding off-street parking.
Matt Thompson, Kansas Wesleyan University, thanked the Commission and welcomed
any additional questions.
The Commission continued to express their appreciation to the applicant and proposed
improvements to the area.
Dennis Lauver, Salina Chamber of Commerce, commented on the economic impact to
the community.
13-0384 11 Moved by Commissioner Householter, seconded by Commissioner Hardy, to pass Ordinance
No. 13-10723 on first reading. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
Commissioner Crawford asked the City Commission to consider nominating City Clerk
' Lieu Ann Elsey for the Mildred Vance City Clerk of the Year Award and submitting an
application to the City Clerk and Municipal Officers Association by December 31, 2013.
The City Commission concurred with the request.
Commissioner Blanchard applauded staff for their work in presenting the
Comprehensive Plan Overview study session earlier.
(9.1) Request for executive session.
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13-0385 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess into
executive session for 60 minutes to discuss with legal counsel matters subject to the attorney-
client privilege for the reason that public discussion of those matters would waive the
privilege and adversely affect the City's interest in the matters, for the purpose of discussing
matters pertaining to non -elected City personnel for the reason that public discussions of the
w matter would violate the privacy rights of the non -elected personnel involved, and to discuss
confidential data relating to the financial affairs and trade secrets of a corporation for the
reason that public discussion of the information would competitively disadvantage the
corporation and reconvene at 6:50 p.m. Aye: (5). Nay: (0). Motion carried.
U The City Commission recessed at 5:50 p.m. and reconvened at 6:53 p.m. No action was
taken.
ADJOURNMENT
13-0386 II Moved by Commissioner Blanchard, seconded by Commissioner Hardy, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 6:53 p.m.
[SEAL]
Lieu Ann Elsey,
Clerk
Aaron I1ouseholter, Vice -mayor
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