02-27-2003 Minutes-728-
The regular monthly meeting of the Salina Public Library Board of Trustees was
held at 4:00 p.m. on Thursday, February 27, 2003, in the Prescott Room.
The following Board members were present Cheryl Mason, Nancy Chandler, Janice
Ostrom, Lynne Ryan, Betsy Scholten, and Tom Arpke. Other present were Judy Lilly and
Nicholas Berezovsky, Joe McKenzie, and Cynthia Smull.
Janice Ostrom called the meeting to order. Janice asked if there were any changes
for the January 23, 2003 minutes. None were suggested.
03-04 On a motion made by Tom Arpke and seconded by Betsy Scholten it was
RESOLVED THAT: The January 23, 2003 Board minutes be approved as printed.
Motion passed. P. 728.2/27/03.
PUBLIC COMMENTS: None - There were six observers from Bethany College.
FRIENDS OF THE LIBRARY: The Friends are doing fine. Applications for the
Scholarships are going out slow.
ORIENTATION: Judy Lilly and Nicholas Berezovsky gave a summary of the new digital
archive materials project. They have been working on the project for about two years.
Judy Lilly explained the process of how materials are put into the project.
The Board asked some questions about the project. A brochure for handouts about
the project will be developed later for community awareness.
DISCUSSION ITEMS: Tech Center: The Board discussed the information Joe presented
and how to proceed. Many aspects of the project were considered.
03-05 On a motion made by Tom Arpke and seconded by Nancy Chandler the Salina
Public Library resolves:
· to complete the schematic plans based on the November 2002 concept plan,
that was developed for the construction of an expansion that would be used
as a Technology Center, and provide additional library service and
workspace, including lower level storage, a new south entrance and a small
addition on the north end of the library.
The Board further resolves:
· to put the plans out for bid and to hire a contractor to construct the
Technology Center and further additions, as per the November 2002
concept drawings that have been previously forwarded to and approved by
Damon Button.
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The Board resolves:
· to match the funding of $268,000, provided by a charitable donation from
Damon Button, for the purpose of building the Technology Center. Further,
the Board will complete all additional funding for constructing, equipping,
staffing and operating the Technology Center and new library addition,
an amount that is currently estimated to be approximately $818,062. This
includes appropriating the necessary 2004 budget for the equipment and
maintenance for the new space, as well as the addition of a minimum of two
part-time staff positions. The Board understands that for full staffing of
the new Tech Center, the current staff of three full time technology
specialists and two part time Reference Assistants will also be used.
· Further, the Board resolves: Upon receiving specified matching funds
to name the new Tech Center for Robert and Aileen Button, the parents of
Mr. Button. As part of this naming of the new facility, the library will erect
signage to indicate the Button name.
* Further, the Board resolves to complete this project regardless of receipt of
any matching donation.
This resolution has been voted on and passed by the Salina Public Library Board of
Trustees on this day, February 27, 2003. Six Board members were present. Vote
Were six to zero in favor of this resolution.
Janice Ostrom
President, Library Board
Cheryl Mason
Secretary, Library Board
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The deadline for Mr. Button's decision to accept or reject his part of the resolution
is March 15, 2003. Joe met with Tech staff and Department Heads before: the Board
meeting. They are all supportive of moving ahead with the Tech Center Project.
One of the new technologies we will be looking at is scanner service for patrons.
DISCUSSION ITEMS: Health Insurance Rate Increase: Joe gave a summary of the
increase that is made by the City of Salina group. This is the second increase since January
1, 2003. Single policies are $300.00 per month and family policies are $800.00 per month.
This is a $48.00 per month increase on single and a $159.00 per month increase in family
health insurance. The Board discussed the increase and how to handle it.
03-06 On a motion made by Tom Arpke and seconded by Cheryl Mason lit was
RESOLVED THAT: Effective April 1, 2003 that health/dental insurance premiums paid
by employees shall be increased to $75.00 per month for single policy and $200.00 per
month for family policy. Motion carried. (Vote 6 yes, 0 no). P730. 2/27/03.
FINANCIAL REPORT: The Board looked at the Financial Report and discussed various
line items.
STATISTICAL REPORT: The previous statistical reports have not included renewals,
which will increase the stats about 30,000 per year.
LIBRARIAN'S REPORT: The "Expression Wall" in Youth Services Department is for
school classes to post their artwork. It is located by the Storyteller's Throne.
The Storyteller's new tent at the Smoky River Festival this year will be located near
the Statue of Liberty in the park. It will be nearer the children's area at the festival.
Donald Davis and another nationally known storyteller will be here this year.
Fish for Fines will start on March 8th. The food items collected go to the Emergency
Aid Food Bank.
The Cultural Arts roundtable may plan a half-day Board Development Workshop
for this fall. There will be a potluck lunch at 12:00 noon on April 13, 2003 for Lou Jane
Temple the Novel Kansas presenter this year.
BOARD COMMENTS: Janice Ostrom commented that she appreciated all the efforts that
have been made with the donor and preparation for the Tech Center Project.
ADJOURNMENT: Since there was no further business to come before the Board Janice
Ostrom asked for a motion to adjourn.
03-07 On a motion made by Betsy Scholten and seconded by Cheryl Mason it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn its
February meeting. Motion passed. P730. 2/27/03.
ason, Secretary
Date