04-24-2003 Minutes-732-
The regular monthly meeting of the Salina Public Library Board of Trustees
was held at 4:00 p.m. on Thursday, April 24, 2003, in the Prescott Room.
The following Board members were present Alan E. Jilka, Sheldon Lilak,
Nancy Chandler, Janice Ostrom, Lynne Ryan, and Betsy Scholten. Others present
were Joe McKenzie and Cynthia Smull.
Janice Ostrom called the meeting to order. Janice asked for any changes. A
requested change was on the "Board Comments" section to change first two words
to Janice Ostrom instead of Nancy Chandler.
03-11 On a motion made by Nancy Chandler and seconded by Lynne Ryan it was
RESOLVED THAT: The Board accepts the minutes with the corrections of
changing the first two words in Board Comments section in the March minutes
from Nancy Chandler to Janice Ostrom. Motion Passed. 4/24/03.P 732.
PUBLIC COMMENTS: Sheldon Lilak visited about what caused patrons to receive
overdue notices on items that had been returned. Joe said that this happens
occasionally because the security strips do not scan correctly when item is returned.
FRIENDS OF THE LIBRARY: Joe handed out a copy of the Friends Board
minutes. The Friends will be having a book sale on May 3 and 4th in the Prescott
Room. The Friends have awarded their three $1,000 scholarships to seniors who
have volunteered at the Library and meet the scholarship criteria.
ORIENTATION: TECH SERVICES TOUR: Nancy Reese, Head of Collection
Development and Tech Services gave a brief overview of how library materials are
processed in the Processing Center of the Library during the Board members tour.
DISCUSSION ITEMS: LAYTR: The Board received information on the budget
deficit for current and future years. The Board looked at projected options of how
to handle the cuts needed to meet this year's budget. The Board discussed the
options.
The Board is comfortable with using a combination of cuts and transfers to
deal with the budget shortfall.
DISCUSSION ITEMS: TECH CENTER: Art, Jason, and Joe sat down with Jeff
Gillam to review plans for the new Tech Center. The Board discussed different
aspects of moving forward with the Tech Center Project.
DISCUSSION ITEMS: DIRECTOR'S EVALUATION PROCESS: The Board
President, Janice Ostrom appointed Betsy Scholten and Nancy Chandler to compile
and summarize the Director's Evaluation. Then sit down with the Director and visit
about the evaluation with the Director receiving a copy.
-733-
ACTION ITEM: NOMINATION AND ELECTION OF OFFICERS FOR 2003:
The nominating committee presented their slate of officers President, Tom Arpke;
Vice-President, Lynne Ryan; Treasurer, Cheryl Mason; and Nancy Chandler
Secretary.
Janice Ostrom asked if there were any other nominations for officers for
2003. None were nominated.
03-12 On a motion made by Betsy Scholten and seconded by Sheldon Lilak it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves
the slate presented: President, Tom Arpke; Vice-President, Lynne Ryan; Treasurer,
Cheryl Mason; and Nancy Chandler Secretary. Motion Passed. 4/24/03.P 733.
FINANCIAL REPORT: Joe reported that at this point in time we are financially
doing fine. The Board discussed the financials.
STATISTICAL REPORT: Tech Services processed 1232 items last month. This is
a fair average of items processed monthly. The small conference is used on a
regular basis and continues to see increasing use.
Note: Please let Linda Grieve know if you will be attending the annual Volunteer
Luncheon on Wednesday April 30th.
LIBRARIAN'S REPORT: Joe and Kristi met with Lucy Corley to discuss
expanding services to Hispauics. Lucy encourages use of the library in a Parents as
Teachers newsletter.
BOARD COMMENTS: Sheldon Lilak encourages everyone not to worry about the
Tech Center Project at this time. We are doing fine as a library at present.
The Board welcomed Alan E. Jilka, Mayor to the Library Board.
The CKLS Representative, Sharon Hamilton, has been reappointed.
ADJOURNMENT: There being no further business to come before the Board,
Janice Ostrom called for a motion to adjourn the meeting.
03-13 On a motion made by Lynne Ryan and seconded by Nancy Chandler it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
the April 24, 2003 meeting. Motion Passed. 4/24/03. P 733.
Nancy Chandler, Secretary
Date