06-18-2013 Minutes 999
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday, June 18, 2013, in the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Mary Shaffer, Christi
Manley, Mary Lemon,David Parks and Karen Bonar. Others present were Joe McKenzie,
Sandy Wilcox and Mike Wilson, the observer for the league of women voters.
Mary Shaffer called the meeting to order.
Welcome to the new Board Member David Parks.
MINUTES:
Mary Shaffer asked for any changes or additions to the May Board meeting minutes.
13-19 On a motion made by Karma DeForest and Seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the May Board meeting as written. Motion passed. Pg 999, 06/18/2013
• PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY:
The Friends awarded $3,000 to Amy Butala for a college class. They are also working on
planning their next book sale.
DISCUSSION/ACTION
Lighting Project
Joe spoke to the Board about the bids received on the lighting project and explained the
project and the alternates.
The Board asked questions about the project.
13-20 On a motion made by Karma De Forest and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approve the base
bid and the alternate #2 and use the low bidding contractor. Discussion was held. One
opposition. Motion passed Pg. 999, 6/18/13.
•
1000
Neighborhood Revitalization
Discussion was held on the fact that the City would like to extend the area allowed in the •
Neighborhood Revitalization project.
13 -21 On a motion made by Karen Bonar and seconded by David Parks it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approve to allow
extension of the area for Neighborhood Revitalization project. Motion passed Pg. 1000,
6118/13
Concealed Carry for Municipal Buildings
Discussion was held. It was decided that the Library would follow the changes to the law as
of July 1st.
Budget Discussion
Joe spoke to the Board about the budget. He handed out a preliminary budget sheet for their
review. Discussion was held on several different line items.
E-Reader Policy: The Board had some suggested changes to the E-Reader policy. Since it
has already been approved upon second reading last month, the policy will need to come back
before the Board for approval of changes.
•
POLICY-Employee Appearance - 1st Reading
13-22 On a motion made by Karen Bonar and seconded by Karma DeForest it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Employee Appearance Policy upon 1st reading. Motion passed. Pg. 1000, 6/18/13.
FINANCIAL REPORT:
No questions
STATISTICAL REPORT:
LIBRARIANS REPORT:
Catherine Rominger will be leaving and Amy Butala will be filling that Librarian position.
Cara will also be leaving at the end of the Summer so we will be looking to fill those
Information Services Assistant and Clerk positions.
•
1001
• We are currently taking food for fines and Curt Krob will be coming in to do an art project in
July.
The Kansas Children's Internet Protection Act will require us to have filters on all computers
used by minors. Filters may be turned off for adults if requested. Melanie is still in the
process of working on this project.
We have 1570 kids 200 teens and 262 adults registered for the summer reading programs.
Our water bill has been high again. We have spoke to the lawn keeper about cutting back
the amount he waters in hopes that the bill will be lower next month. We will be trying to
add more children's opportunities with CLASS at a later date.
BOARD COMMENTS:
None
NEW BUSINESS:
None
13-22 On a motion made by Karen Bonar and seconded by David Parks it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library adjourn at 8:35 a.m. Motion
• passed. Pg 1001. 06/18/13.
lJ
Karen Bonar
Secretary/Treasurer Sandra Wilcox/Recorder
•
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JUNE 2013
• 1 2 3
4 5
JUNE JAN-JUNE 2013 Budget $Over Budget %of Budget
Income
305 • APPROPRIATIONS 739,342.771 1,887,159.66 2,064,525.00 -177,365.34 91.41%
310 • UNENCUMBERED CASH BAL REV YR 198,578.00 188,782.00 9,796.00 105.19%
315 • INTEREST INCOME 38.04 173.37 1,000.00 -826.63 17.34%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 739,380.81 2,085,911.03 2,254,307.00 -168,395.97 92.53%
Expense
410 • SALARIES 114,264.97 676,479.89 1,454,307.00 -777,827.11 46.52%
412 • PERIODICALS-REFERENCE 980.04 5,693.41 24,000.00 -18,306.59 23.72%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 1,167.48 26,054.23 47,000.00 -20,945.77 55.44%
05-415 INFORMATION SERVICES/CAMPBELL 182.89 4,327.36 8,000.00 -3,672.64 54.09%
08-415 •ADULT COLLECTION 5,963.90 32,424.77 93,000.00 -60,575.23 34.87%
10-415 E BOOKS 1,059.59 10,031.41 24,000.00 -13,968.59 41.8%
Total 415 • LIBRARY MATERIALS 8,373.86 72,837.77 172,000.00 -99,162.23 42.35%
416 • INFORMATION TECHNOLOGY 3,017.68 12,445.68 27,000.00 -14,554.32 46.1%
417• LIBRARY MAT Audio-Visuals 6,448.66 42,089.35 102,000.00 -59,910.65 41.26%
420 • SUPPLIES 889.29 5,740.09 12,000.00 -6,259.91 47.83%
425 • POSTAGE 2,474.09 2,950.43 7,000.00 -4,049.57 42.15%
430 •WATER 1,758.63 4,241.23 6,000.00 -1,758.77 70.69%
435• LIGHT&HEAT 7,397.19 43,906.65 102,000.00 -58,093.35 43.05%
•TELEPHONE 436.94 3,368.20 6,000.00 -2,631.80 56.14%
45 • REPAIRS&MAINT 4,627.22 20,342.23 50,000.00 -29,657.77 40.68%
450 • FURNITURE&EQUIPMENT 340.80 1,462.41 7,000.00 -5,537.59 20.89%
460 • STAFF DEVELOPMENT&TRAVEL 150.65 2,489.90 15,000.00 -12,510.10 16.6%
465•ACCOUNTING 4,879.50 7,000.00 -2,120.50 69.71%
470 • INSURANCE 199.00 11,159.12 22,000.00 -10,840.88 50.72%
475 • PROGRAMS&PROMOTIONAL 2,440.80 12,732.50 33,000.00 -20,267.50 38.58%
485 • TECHNOLOGY 1,208.10 27,216.08 72,000.00 -44,783.92 37.8%
505 • CONTINGENCY 175.85 1,385.16 16,000.00 -14,614.84 8.66%
510 • CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense 155,183,77 951,419.60 „2254,307.00 -1,302,887.40 42.21%
$584,197.04 $1,134,491.43
JUNE JAN-JUNE 2013 Budget $Over Budget %of Budget
Income
305-2 •APPROPRIATIONS(EMP BEN) 122,429.02 311,361.23 340,674.00 -29,312.77 91.4%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 60,172.00 60,595.00 -423.00 99.3%
Total Income Employee Benefit 122,429.02 371,533.23 401,269.00 -29,735.77 92.59%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,891.49 47,294.82 111,254.00 -63,959.18 42.51%
765 • KPERS EXPENSE EMPLOYER 7,775.26 49,120.46 104,583.00 -55,462.54 46.97%
770 • UNEMPLOYMENT INS EMPLOYER 101.87 614.99 1,454.00 -839.01 42.3%
775 • HEALTH INSURANCE EMPLOYER 14,021.00 84,538.50 177,478.00 -92,939.50 47.63%
780 • WORKERS COMP INSURANCE 1,702.25 3,404.50 6,500.00 -3,095.50 52.38%
otal Expense Employee Benefit 31,491.87 184,973.27 401,269.00 -216,295.73 - 46.1%
Page 1 of 1
MONTHLY ACTIVITY REPORT
III j::iir_
JUNE 2013
sauna
Public Library
Information Services Outreach
Chat: 18 Activities/Contacts: 8
On-line Ask a Librarian: 2 Youth Outreach: 72
Program Attendance: 35 Adult Outreach: 330
Info Services Questions: 2,632 Building Use: 702
Interlibrary Loans: 549
Technology Center CLASS
Reservations: 4,498 Sessions: 9
Wireless: 1,234 Participants: 124
Computer Students: 50
Public Relations Activities
Press
Rel/Articles/Ads/PSAs: 23
External Contacts: 4
Youth Services Department Internal PR: 1
Program Attendance: 1,758
Computer Use: 845 Security
Group Visits: 53 Visitors: 25,929
Outreach: 900 Incidents: 4
Alarms: 232
Circulation of Materials JUNE 2013 JUNE 2012 YTD 2013 YTD 2012
Adult Materials: 28,656 36,445 171,488 209,249
Adult Renewals: 3,503 2,983 21,080 18,348
Youth Services Materials: 20,552 25,372 84,300 104,957
Youth Services Renewals: 1,922 1,702 9,880 9,096
eLibrary: 1,321 7,385
Total Circulated: 55,954 66,502 294,133 341,650
Borrowers:
Adult Borrowers:(includes Y.S.) 9,724 6,129 56,331 30,732
Child Borrowers: 2,002 1,277 6,446 5,375
New Library Cards:
Adult: 266 207 1,443 1,295
Youth Services: 230 143 701 525
Materials Reserved: 1,736 1,713 10,514 9,507
Collection Management Meeting Room Use
Items Processed Monthly YTD Room Monthly YTD
Adult: 649 4,672 Prescott Room: 45 306
Youth Services: 408 3,083 Small Conf Room 1&2 31 305
Youth
1,057 7,755 Tech Center Conf Rm: 24 155
Silent Study 1 &2: 180 1194
Deleted: 859 6,261 Learning Center 1 &2: 22 292
• Librarian's Report
Hope your summer still feels like it has time and energy. When we approach mid-July,things
are still scheduled, still hopping, but plans for the end of summer parties are finalizing and
people are beginning to tire.The heat doesn't help.
Budget 2014: We received a notice on next year's unemployment insurance. It has been at the
lowest level possible forever. However, they have raised some rates and adjusted our
experience mod, so our rate and this expense are way up. It's not a huge number either way,
but we'll have to make an adjustment. I'll attach that. In addition, we are making staff changes
due to someone moving away and that has made slight changes to our salary line, but I think I
can keep it the same and be ok. Overall,the accumulation of several years of tight budgets is
squeezing the future.We have low carry-over, especially in the employee benefit fund, so that
creates the need to raise more cash via the mill levy, or cut back expenditures.
Staffing: Catherine Rominger is moving to New Jersey, so we are promoting Amy Butala to be
an Information Librarian. She has been an excellent, professional assistant. Mark Messenger wil
move from being an Acquisitions Asst.to Amy's former role at the Info desk. Cara Erntzen is
heading to grad school, so Elisheva Diaz,from Adult Circulation will move into Cara's part time
asst.job in Info Services. These changes really help cushion the loss of Catherine and achieve
our objective of strengthening a dept. Having in-house opportunities for staff to move and grow
•
can boost morale, while also shaking things up. These moves create a full time opening in the
back room and a part time clerical position at the Circ desk. Hope that's not confusing.
Summer Reading:There are 326+adult readers enrolled,which is close to last year's total.They
have another theme related program this Thursday. In Youth Services,there are 1,833 kids,420
teens and 120 babies signed up and reading or being read to this summer. Again, good advance
planning is responsible for a smooth flow. The teen volunteers have been fantastic. Summer
parties are schedule for July 25th and 26th for Youth Services and August 3rd for adults.
Jon's Delight's is going to begin a part time snack service in our south coffee shop area.This is a
family trying to create a productive opportunity for their disabled son.Jon worked with Choices
when they had the coffee shop. When he was in the 6th grade, he was looking forward to being
a library teen volunteer, like his big sisters, when he got a virus that caused his disability.
House for Sale:The small house that sits between our staff parking lot and the Learning Center
is for sale. The owners have contacted me a couple of times. They are also making plans to de-
molish it. It could provide additional parking for people using the Learning Center and staff, but,
we also own the two lots north of the LC. I'll put this on the agenda for discussion. I don't have
a price at this time. And,of course, we have other items on our Capital plan.
See you on the 16th. Let me know if you have any questions or comments.
• Joe