09-17-2013 Agenda ISALINA PUBLIC LIBRARYI
301 West Elm Salina, Kansas 67401 Telephone: 785.825.4624 . Fax: 785.823.0706 http://www.salpublib.org
MEETING NOTICE
GROUP: Board of Trustees DATE: Sept. 17, 2013
CHAIRPERSON: Mary Shaffer TIME: 7 A.M.
RECORDER: Sandy Wilcox PLACE: Tech Conf. Room
AGENDA
Welcome to new Board member—David Greiser
Minutes
Public Comments
• Friends of the Library
Orientation: Morgan Davis - CLASS
Discussion/Action
Policy— 1st Reading
Concealed Carry
Reports
Financial
Activity & Stats
Librarian
New Business & Board Comments
NEXT MEETING: October 15, 2013
Connecting people to information, learning and culture
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
AUGUST 2013
• 1 2 3 4 5
AUGUST JAN-AUG 2013 Budget $Over Budget %of Budget
Income
305 - APPROPRIATIONS ' 1,887,159.66 2,064,525.00 -177,365.34 91.41%
310 • UNENCUMBERED CASH BAL REV YR 198,578.00 188,782.00 9,796.00 105.19%
315 - INTEREST INCOME 30.13 240.37 1,000.00 -759.63 24.04%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 30.13 2,085,978.03 2,254,307.00 -168,328.97 92.53%
Expense
410 • SALARIES 120,224.38 915,108.53 1,454,307.00 -539,198.47 62.92%
412 • PERIODICALS-REFERENCE 30.94 7,386.48 24,000.00 -16,613.52 30.78%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 920.29 27,956.66 47,000.00 -19,043.34 59.48%
05-415 INFORMATION SERVICES/CAMPBELL 463.32 4,948.27 8,000.00 -3,051.73 61.85%
08-415 • ADULT COLLECTION 3,705.91 39,769.28 93,000.00 -53,230.72 42.76%
10-415 E BOOKS 2,144.43 15,103.46 24,000.00 -8,896.54 62.93%
Total 415 • LIBRARY MATERIALS 7,233.95 87,777.67 172,000.00 -84,222.33 51.03%
416 • INFORMATION TECHNOLOGY 7,743.98 23,279.66 27,000.00 -3,720.34 86.22%
417 • LIBRARY MAT Audio-Visuals 10,619.67 60,694.55 102,000.00 -41,305.45 59.5%
420 • SUPPLIES 445.31 6,682,07 12,000.00 -5,317.93 55.68%
425 • POSTAGE 450.00 3,400.43 7,000.00 -3,599.57 48.58%
430 ' WATER 942.44 5,592.82 6,000.00 -407.18 93.21%
435 • LIGHT& HEAT 8,731.28 61,441.62 102,000.00 -40,558.38 60.24%
.0 • TELEPHONE 436.03 4,240.26 6,000.00 -1,759.74 70.67%
5 • REPAIRS&MAINT 4,491.54 28,609.58 50,000.00 -21,390.42 57.22%
450 • FURNITURE&EQUIPMENT 883.57 2,354.81 7,000.00 -4,645.19 33.64%
460 • STAFF DEVELOPMENT&TRAVEL 1,817.29 5,373.57 15,000.00 -9,626.43 35.82%
465 - ACCOUNTING 0.00 5,408.50 7,000.00 -1,591.50 77.26%
470 - INSURANCE 123.00 11,405.12 22,000.00 -10,594.88 51.84%
475 • PROGRAMS& PROMOTIONAL 3,012.20 20,637.57 33,000.00 -12,362.43 62.54%
485 • TECHNOLOGY 2,416.49 37,970,52 72,000.00 -34,029.48 52.74%
505 • CONTINGENCY 278.72 1,706.88 16,000.00 -14,293.12 10.67%
510 • CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense 169;880.79 ,1,289,070.64 2,254,307.00 , -965,236.36 57.18%
-$169,850.66 $796,907.391
AUGUST #JAN-AUG 2013 Budget $Over Budget %of Budget
Income
305-2 - APPROPRIATIONS (EMP BEN) 0.00 311,361.23 340,674.00 -29,312.77 91.4%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 60,172.00 60,595.00 -423.00 99.3%
i
Total Income Employee Benefit 0.00 371,533.23 401,269.00 -29,735.77 92.59%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 8,264.86 63,678.47 111,254.00 -47,575.53 57.24%
765 • KPERS EXPENSE EMPLOYER 8,471.13 66,189.94 104,583.00 -38,393.06 63.29%
770 • UNEMPLOYMENT INS EMPLOYER 106.74 826.59 1,454.00 • -627.41 56.85%
775 • HEALTH INSURANCE EMPLOYER 13,500.50 112,060.00 177,478.00 -65,418.00 63.14%
780 • WORKERS COMP INSURANCE 0.00 3,404.50 6,500.00 -3,095.50 52.38%
Total Expense Employee Benefit 30,343.23 246,159.50 401,269.00 -155,109.50 61.35%
Page 1 of 1
MONTHLY ACTIVITY REPORT
•aAUGUST 2013
sauna
Public Library
Information Senilces'. « ..: Outreach' 4
Chat: 19 Activities/Contacts: 5
On-line Ask a Librarian: 2 Adult Outreach: 181
Program Attendance: 127 Youth Outreach: 12
Info Services Questions: 2,820 Building Use: 1,205
Interlibrary Loans: 366 ,
Teclinologjlcenter (42. , ,suei;;" CLASS r`';' ' ', ,.. .■
.. Reservations: - 5;099 Sessions: 12
Wireless: 1,294 Participants: 420
Computer Students: 104
Public Relations Activities `: ' x M:'1
Press
Rel/Articles/Ads/PSAs: 28
External Contacts: 7
Youth Sehiloea>Departrnent +.`° i, , Internal PR: 1
Program Attendance: . 706
Computer Use: 613 Security ; ''3:7, i. . . `W . '
Group Visits: 0 Visitors: 27,987
Outreach: 175 Incidents: 10
Alarms: 229
li
CiroUlation`Iof Metadals Y, . r iki AUGUST<2013 'AUGUSTr2012 W„-i: :-:YTDi2013 , .. .;c.YTD.2012.
Adult Materials: 29,098 36,980 230,777 284,790 il
Adult Renewals: 3,148 2,967 27,619 24,538
Youth Services Materials: 12,773 15,931 115,714 143,281
Youth Services Renewals: 1,891 1,503 13,772 12,818
eLibrary: 1,453 10,266
r-^ „ `1"�°i 48,363 57,381 398,148 465,427
Total Clrculated_� s^�
" riiiiie MCI b f A"" 'c1 a R ,,A
iBOITOWerS r ,� �
Adult Borrowers:(includes Y.S.) 9,536 6,487 76,224 50,349
Child Borrowers: 928 1,041 8,775 9,731
Adult: 296 275 1,984 2,151
Youth Services: 102 89 927 1,002
Materials Reserved , 1,883 , 1,843 14,440 15,244•Collection Management , .. . .,. ` i`. Meeting Roam'Use‘ ''. .:
Items Processed Monthly YTD Room Monthly YTD
Adult: 822 6,149 Prescott Room: 46 399
South Services: 234 3,546 Small Conf Room 18.2 48 405
otal: 1,056 9,695 Tech Center Conf Rm: 25 198 •
Silent Study 1 &2: 200 1,614
Deleted: 323 7,623 Learning Center 1 &2: 39 353
• Librarian's Report
Welcome to new Board member David Greiser who will fill the unexpired term of Sally Donatell.
Thanks for everyone's input on the 2014 library budget. It turns out to be one of those years
where other tax entities also had the need to increase their budget. And, as with us, since the
valuation of property did not grow much (.26%), our mill levies increased. Now, of course, we
will keep meetings interesting by discussing modifications and updates to policy. We'll be
reviewing for several months. Changes to policy require two readings and votes by the Library
Board.
I've asked Morgan Davis, our CLASS coordinator,to bring you up to date on our current
semester. We started classes this week.
Lighting Project:This is moving right along in a non-intrusive and part time manner. The
electricians come in at 6 am, so they make 3 hours of progress before we even open. The entire
non-fiction adult collection is now lit with the new T-8 lamps from Philips. They are much
brighter. It really shows up in the book stacks. If we can also save a bit on our utility bill,this will
be a significant improvement.
Salina Reads: Despite near record heat, we had a kick-off event on the Caldwell Plaza for Salina
• Reads. We had a slow, but steady group of readers come out to share the afternoon at the
library. There was food and music, drawings for books and dogs and cats from the animal
shelter. Lori and her team have a nice schedule of events lined up to extend the experience of
the book into and around the community.
Internally, we've been discussing policy updates. We've had a meeting to clarify genre fiction,
which was meant to help our cataloger distinguish between things like mysteries or thrillers,
between fantasy and fiction, between the various romance genres. Angela, Info Services
librarians and Dianna in circulation hear patron requests daily. It was an interesting and
productive discussion. We also had a recent meeting about clarifying meeting room
expectations and use guidelines in the Community Learning Center. That's a unique meeting
space/staff office. Also, I've been reviewing our current action plan and looking ahead to 2014
and what we need and want to see happen to work our mission deeper into the community.
Amy Adams has developed a nice patron survey focused on gathering info on communications.
Staffing: Youth Services hired Courtney Hale to work part time. Donita Michaelson is retiring.
Melanie hired Helen Gregg to be the new tech trainer when Randy moves to KC.
Thanks for your help and input on our library service to Salina. Let me know if you have
questions, or stop in any time you are visiting the library.
• Joe McKenzie
Library Director