08-12-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
August 12, 2013
4:00 p.m.
w The City Commission convened at 2:30 p.m. in a Study Session on the 2014 Budget. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
' Those present and comprising a quorum: Vice -mayor Aaron Householter (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, and Randall R. Hardy
Absent: Mayor Barbara V. Shirley
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager: Greg .
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
Steven Howe, 2202 Melrose Lane, informed the City Commission that he is currently
working on a petition to stop the proposed property tax increase.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of July 29, 2013.
' (6.2) Approve the minutes of August 5, 2013.
(6.3) Approve the minutes of August 7, 2013.
(6.4) Approve Change Order No.1 for the 2013 ADA Ramps, Project No. 13-2960 with Davis
Concrete Construction in the amount of $9,354.
(6.5) Approve a contract with Circle C Paving for Mastic Surface Treatment to supplement
small areas of the 2013 Microsurfacing, Project No. 13-2952 in the amount of $18,106.15
with a 10% construction contingency of $1,810.62.
Commissioner Hardy requested that the August 5, 2013 minutes be amended to change
"increase" to "increased" on the last page.
13-0281 II Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to approve the
consent agenda as amended. Aye: (4). Nay: (0). Motion carried.
Moved by Commissioner Crawford to add 2014 budget discussions to the agenda.
A discussion followed between the Commission, City Manager Jason Gage, and City
Attorney Greg Bengtson regarding the notice of budget hearing, conducting the public
hearing, and setting and certifying the tax rate. There being no further discussions,
Commissioner Crawford withdrew her motion.
' II DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) First reading Ordinance No. 13-10710 levying special assessments against certain lots
and pieces of property to pay the cost of abatement of nuisances.
Jason Gage, City Manager, explained the assessments.
13-0282 II Moved by Commissioner Crawford, seconded by Commissioner Hardy, to pass Ordinance
No. 13-10710 on first reading. Aye: (4). Nay: (0). Motion carried.
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(8.2) First reading Ordinance No. 13-10711 amending Sections 2-240 and 2-241 of the Salina
Code establishing and affirming petty cash and working (change) funds.
Jason Gage, City Manager, explained state law and fund establishment.
13-0283 Moved by Commissioner Blanchard, seconded by Commissioner Crawford, to pass Ordinance
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No. 13-10711 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.3) Resolution No. 13-7029 authorizing the establishment of a Homeowner Assistance Fund
(HAF) to support housing rehabilitation for owner occupied houses within Salina.
' Gary Hobbie, Director of Development Services, explained the program.
A discussion followed between Vice -mayor Householter, Commissioner Blanchard,
Commissioner Hardy, Mr. Hobbie, and City Manager Jason Gage regarding the types
of repairs that would be covered, assistance qualifications, number of water accounts,
and community support.
Ray Hruska, 235 N. Santa Fe, asked for clarification of the Community Development
Block Grant, public awareness of the block grant, and available funding. Mr. Hobbie
and Mr. Gage responded.
13-0284 Moved by Commissioner Crawford, seconded by Commissioner Hardy, to pass Resolution
No. 13-7029 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.4) Report on previously designated dangerous structure and notification of bid letting for
the demolition of the structure and outbuildings located at 633 S. 401 Street.
Gary Hobbie, Director of Development Services, explained the project and compliance
agreement.
A discussion followed between Commissioner Hardy, Commissioner Blanchard, Mr.
Hobbie and Deputy City Manager Michael Schrage regarding demolition costs, cost
recovery, project timeline, bidding of the work, and the compliance agreement.
' 13-0285 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to approve the letting
of bids for demolition of the structure and any remaining accessory buildings located at 633 S.
Th Street and direct staff to return with completed bid documents for consideration by the City
Commission at a future meeting date. Aye: (4). Nay: (0). Motion carried.
(8.5) Award of contract for installation of light fixtures and lighting control system at the
Bicentennial Center.
Dion Louthan, Director of Parks and Recreation, explained the project, bids received,
and funding. Mr. Louthan then responded to Vice -mayor Householter's question
regarding use of local bidders.
13-0286 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to award the contract
for installation of light fixtures and lighting control system at the Bicentennial Center to
Heineken Electric in the amount of $72,898 with a 5% construction contingency in a total
contract amount of $76,542.90. Aye: (4). Nay: (0). Motion carried.
(8.6) First reading Ordinance No. 13-10712 granting a telecommunications franchise to
Wildflower Telecommunications, LLC (dba Idea Tek).
Jason Gage, City Manager, explained the request.
' A discussion followed between Commissioner Hardy, City Attorney Greg Bengtson,
and Commissioner Blanchard regarding the application fee, future right-of-way
management ordinance, overhead and buried requirements, existing utilities, and
utility Iocates.
13-0287 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to pass Ordinance
No. 13-10712 on first reading. Aye: (4). Nay: (0). Motion carried.
(8.7) Award of contract for the Bicentennial Center Arena Sound System, Project No. 13-
2985.
Dion Louthan, Director of Parks and Recreation, explained the project, bids received
and funding.
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Discussions between the City Commission, City Manager Jason Gage took place
regarding maintenance and warranty of the labor and equipment, cluster sound
system, project funding, venue needs, bid specifications, and vendor reference checks.
Tracey Sin, 340 1/2 S. Connecticut, questioned why Global Spectrum would support
someone like Rush Limbaugh and why we continue to do business with these type of
people. Mr. Gage responded.
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Rick Hansen, 429 W. South Street, expressed his concerns of the bid specifications,
' o noting items such as contractor exclusion, performance specifications, sound pressure
g levels, post installation and service, portable sound system, and use of out of state
contractors. Mr. Hansen continued to explain that he felt that there was a need for a
field engineer to be used with the project.
A discussion followed between Commissioner Hardy, Mr. Hansen, Commissioner
Blanchard, Mr. Louthan, City Manager Jason Gage regarding use of a consultant, noise
levels, sound consistency, minimum standards in the bid specifications, third party
testing, the City of Salina's purchasing policy, evaluation of the proposals, and
equipment and labor warranties.
Commissioner Crawford commented that she hoped that these improvements would
last a number of years.
Vice -mayor Householter again expressed his concerns regarding the vagueness of the
specifications and the price range of the bids submitted.
Mr. Hansen then commented on the specifications standards and the need for a pre-bid
walk through. He also expressed concerns with the compressed time schedules and the
need to check credentials of the contractor.
Vice -mayor Householter expressed concerns with spread of bids submitted.
Commissioner Blanchard questioned whether someone from Global Spectrum had
t input on the specifications.
A discussion followed between Vice -mayor Householter and Mr. Hansen regarding the
bid specifications and that there was not a standard to begin with.
Mr. Gage explained the bidding process and that this allowed companies to provide a
solution; giving contractors the flexibility and opportunity to provide different
approaches to evaluate.
The City Commission conversed with Mr. Gage, Mr. Hansen, Jason Kolisch, Global
Spectrum, regarding evaluation of the bids, project timeline, specifications, bid ranges,
reference checks, and a portable system.
Tracey Sin, 340 1/2 S. Connecticut, commented on what the City of Salina has paid
Global Spectrum, and the current sound quality is terrible. Mr. Gage responded to Mr.
Sin explaining the Bicentennial Center C.I.P. and the current agreement with Global
Spectrum.
Mr. Schrage noted that the item is for event sound system, not concert sound.
13-0288 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to award the contract
for the Bicentennial Center Arena Sound System, Project No. 13-2985 to Parkway Electric &
Communications, LLC in the amount of $246,067.40 with a 3% product contingency for a total
amount of $253,449.42. Aye: (3). Nay: (1) Crawford. Motion carried.
' OTHER BUSINESS
Ray Hruska, 235 N. Santa Fe, inquired when the City will have the Saline County
interlocal agreement ready for the public to see. Mr. Gage responded.
13-0289 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to recess into
executive session for 30 minutes to discuss with legal counsel matters subject to the attorney-
client privilege for the reason that public discussion of those matters would waive the
privilege and adversely affect the City's interest in the matters and reconvene at 7:15 p.m.
Aye: (4). Nay: (0). Motion carried.
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The City Commission recessed into executive session at 6:45 p.m. and reconvened at
7:18 p.m.
13-0290 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to extend the current
executive session for an additional 10 minutes. Aye: (4). Nay: (0). Motion carried.
w The City Commission recessed into executive session at 7:19 and reconvened at 7:30
p.m.
13-0291 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to add an item to the
' agenda regarding the health department agreement. Aye: (4). Nay: (0). Motion carried.
City Manager Jason Gage summarized the standing proposal to Saline County.
City Attorney Greg Bengtson explained that modifications will be made to the draft
agreement as directed by the Commission, and if directed the agreement would be
delivered to the county tomorrow.
Mr. Gage explained the option of providing an alternative option if they decided not to
go with the current proposal.
Commissioner Blanchard was supportive in providing an additional option.
13-0292 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to direct staff to
submit an optional building only proposal which would include $500,000 from the City to help
repair the building, use up to $100,000 in health department reserves for the repair, and to
release the City of Salina from liability and convey the draft interlocal agreement to Saline
County. Aye: (4). Nay: (0). Motion carried.
ADJOURNMENT
13-0293 II Moved by Commissioner Blanchard, seconded by Commissioner Crawford, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0). Motion carried.
The meeting adjourned at 7:40 p.m.
[SEAL]
TTEST:
Lieu Ann Elsey,
Clerk
/
Barbara V. Shirley, Mayor
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