07-22-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
July 22, 2013
4:00 p.m.
w The City Commission convened at 1:00 p.m. in a Study Session on special assessments and
the 2014 budget. The Regular Meeting of the Board of Commissioners was called to order
at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the
Pledge of Allegiance and a moment of silence.
U Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron
Householter
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager,
Greg Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
AWARDS AND PROCLAMATIONS
None.
CITIZEN FORUM
Tracey Sin, 340 1/2S. Connecticut, thanked the City Commission for the work they have
done.
Darrell Smith, MDA, 1412 SW 25a', Blue Springs, Missouri, asked the City Commission to
allow the firefighters to conduct the boot fundraising efforts.
Jason Gage, City Manager, commented on the Standard Traffic Ordinance, home rule,
other non-profit fundraising efforts, and use of employees during working hours.
A discussion followed between Commissioner Householter and Mr. Gage regarding
fundraising during work hours, and fund raising efforts for the United Way and Project
Salina.
Commissioner Blanchard felt that since fire departments in other communities have
already been doing this, it was an accepted practice and would have community outreach
benefits.
Mr. Smith commented on how other communities conduct these efforts.
Rick Nicholson, retired firefighter, explained past efforts, use of off-duty personnel, and
increase of funds collected by doing the boot drive.
Commissioner Hardy expressed his concerns of confrontational giving.
Steve Otti, retired firefighter, commented on fund raising efforts that have been done for
the Red Cross and the need to support the firefighters' efforts.
Robert Wann, Kansas City Fire Captain, explained what other communities did and the
use of firefighters during working hours.
Mr. Gage requested that if the Commission wanted staff to look into this, there would
need to be ample time for the city attorney to research and review current Iaws.
The City Commission asked that the item be reviewed for a possible fundraising effort
' next year.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Comments on the proposed 2014 budget.
No comments received.
CONSENT AGENDA
(6.1) Approve the minutes of July 15, 2013.
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(6.2) Award of contract for the Manhole and Wastewater Pump Station Rehabilitation,
Project No. 13-2965 to Mayer Specialty Services, LLC,in the amount of $191,091 with
a 5% construction contingency for a total amount of $205,896.
(6.3) Award of contract for the Wastewater Pump Station Rehabilitation at Pump
w Stations Nos. 39 and 55, Project No. 13-2982 to Walters -Morgan Construction, Inc. in
the amount of $181,100 with a 5% construction contingency for a total amount of
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$192,255.
o Commissioner Hardy requested that the spelling of the last name of Boesen be
corrected in the minutes.
13-0248 Moved by Commissioner Householter, seconded by Commissioner Hardy, to approve the
consent agenda as amended. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Authorize submittal of an application to the Kansas Department of Commerce for a
2013 Downtown Commercial Rehabilitation Grant.
(7.1a) Resolution No. 13-7023 certifying legal authority to apply for the 2013
Kansas Small Cities Community Development Block Grant.
(7.1b) Resolution No. 13-7024 declaring a building blighted with respect to the
Kansas Small Cities Community Development Block Grant.
(7.1c) Resolution No. 13-7025 providing for the residential anti -displacement and
relocation assistance plan.
Gary Hobbie, Director of Development Services, explained the grant program and
request. Mr. Hobbie then responded to Commissioner Householter's and
Commissioner Blanchard's questions regarding the review process, future uses of
' the building, historic preservation, and project time line.
Jim Wilson, Assurance Partners, commented on the future improvements and grant
funding.
A discussion followed between Commissioner Hardy, Mr. Hobbie, and
Commissioner Blanchard regarding funding participation from the owner,
administration fees, and grant administration.
Phyll Klima, Salina Downtown, Inc., responded to Commissioner Householter's
question regarding the downtown facade program.
Mayor Shirley thanked everyone that worked on the application.
13-0249 II Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution Nos. 13-7023,13-7024, and 13-7025. Aye: (5). Nay: (0). Motion carried.
(7.2) Application Z13-1/PDD13-1/lA (filed by Bieberly Architects on behalf of Storage
Mart, LLC) requesting a change in zoning classification from unzoned railroad
right-of-way to PDD 1-2 (Light Industrial) on property located on the north side of
Schilling Road, east of Centennial Road.
Dean Andrew, Director of Planning, explained the request, Planning Commission
' recommendation, proposed platting of the property, and expiration of the
application.
A discussion followed between Commissioner Hardy, Mr. Andrew, Commissioner
Householter, City Attorney Greg Bengtson, and Commissioner Blanchard regarding
rails to trails concept, abandoned rail lines, property ownership, and platting of the
property.
Jason Gage, City Manager, asked that the item be postponed.
Pete Earles, Earles Engineering, commented on the need to survey the property, the
preliminary plat, and the lack of easements.
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13-0250 11 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, to postpone
the item to the August 19th meeting. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
2 (8.1) Authorize the purchase of a lighting control system for the Bicentennial Center
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(from Gexpro in the amount of $32,050).
Dion Louthan, Director of Parks and Recreation, explained the current system, bids
received, and funding. Mr. Louthan then responded to Commissioner Blanchard's
questions regarding the benefits of the upgrade and installation of the system.
13-0251 Moved by Commissioner Hardy, seconded by Commissioner Householter, to authorize
the purchase of a lighting control system for the Bicentennial Center from Gexpro in the
amount of $32,050. Aye: (5). Nay: (0). Motion carried.
(8.2) Request for executive session (legal)
13-0252 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess
into executive session for 40 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters and reconvene at
6:05 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:25 p.m.
Mayor Shirley left at 6:47 p.m.
The City Commission reconvened at 6:57 p.m. No action was taken.
OTHER BUSINESS
None.
ADJOURNMENT
13-0253 Moved by Commissioner Crawford, seconded by Commissioner Blanchard, that the
regular meeting of the Board of City Commissioners be adjourned. Aye: (4). Nay: (0).
Motion carried. The meeting adjourned at 6:57 p.m.
uJ Y
[SEAL] arbara V. Shirley, Mayor
!AT„TEST�—
Lieu Ann Elsey, CMC, �ity Clerk
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