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08-5-2013 MinutesCITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS August 5, 2013 4:00 p.m. w The City Commission convened at 2:30 p.m. in a Study Session on 2014 Budget Issues and Options. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance Nand a moment of silence. Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding), Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager, Greg Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk AWARDS AND PROCLAMATIONS None. CITIZEN FORUM Jon Price, 1305 Wayne, felt that the City of Salina has made a good offer to Saline County regarding the Health Department; hoped that the offer is kept open and hopefully things will work out. Ray Hruska 235 N. Santa Fe, commented on the discussions that took place during the last meeting between himself and Commissioner Householter. John Roudybush, 2136 W. North, commented on consolidation of city/county government. Commissioner Householter responded to Mr. Roudybush's comments. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME ' (5.1) Public Hearing on the proposed 2014 budget. (5.1a) First reading Ordinance No. 13-10708 adopting the budget. (5.1b) First reading Ordinance No. 13-10709 declaring the necessity for a tax increase. Rod Franz, Director of Finance, summarized the proposed budget, challenges, revenues, proposed mill levy and expenditures. A discussion followed between Commissioner Blanchard, Mr. Franz, Director of Public Works Michael Fraser, City Manager Jason Gage, Commissioner Crawford, Commissioner Hardy, and Commissioner Householter regarding the special sales tax fund, setting of the mill levy, street maintenance, fund use, revenues, and state funding cuts. Mayor Shirley opened the public hearing. There being no further comments the public hearing was closed. 13-0264 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to pass Ordinance No. 13-10708 on first reading. Aye: (5). Nay: (0). Motion carried. 13-0265 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to pass Ordinance No. 13-10709 on first reading. Aye: (5). Nay: (0). Motion carried. ' A discussion followed between the Commission and Mr. Gage of setting of the mill levy, sales tax funds, budget short falls, and maintaining city assets. Commissioner Blanchard would be comfortable with a half to two mill increase, wanting to set the amount higher so it could be adjusted at the hearing. He felt it was important to deal with increase costs and reduction in state funding incrementally. 13-0266 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to direct staff to republish the notice of public hearing for the 2014 budget, setting a hearing date for August 26, 2013, establishing a mill levy of 28.190, and to consider Ordinance Nos. 13-10708 and 13- 10709 on second reading at that time. Aye: (5). Nay: (0). Motion carried. Page 1 CONSENT AGENDA (6.1) Approve the minutes of July 16, 2013. (6.2) Approve the minutes of July 22, 2013. (6.3) Award of contract for the Water Distribution System Improvements - Phase II on West W North Street, Project No. 06-1591 to Stevens Contractors, Inc. in the amount of $215,753 with a 5% construction contingency for a total contract amount of $226,540. A ' (6.4) Award of contract for the Downtown Wellfield Improvements, Contract 2 Air 3 Strippers, Project No. 10-2840 to Walters -Morgan Construction, Inc. in the amount of $916,000 with a 5% construction contingency for a total contract amount of $961,800. 13-0267 Moved by Commissioner Hardy, seconded by Commissioner Blanchard, to approve the consent agenda as presented. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS None. ADMINISTRATION (8.1) Resolution No. 13-7026 authorizing the Mayor to execute a Merchant Services Agreement with Intrust Bank. Rod Franz, Director of Finance and Administration, explained the agreement. Mr. Franz then responded to Commissioner Householter's question regarding obtaining bids. 13-0268 II Moved by Commissioner Householter, seconded by Commissioner Hardy, to adopt Resolution No. 13-7026. Aye: (5). Nay: (0). Motion carried. (8.2) Consider amending the present Neighborhood Revitalization Program Area by ' including the area within the city limits of Salina including along either side of North 91h Street from the flood control levee to Interstate 70; including the properties located at 200, 222, 244 East Diamond Drive and requesting approval of the amended area to be included in the existing plan. Gary Hobbie, Director of Development Services, explained the request. Mr. Hobbie also responded to Commissioner Householter's and Commissioner Blanchard's questions regarding the amendment and addressing of the property. 13-0269 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to amend the 2009-2013 Neighborhood Revitalization Plan Area to include the area along either side of North 9th Street from the flood control levee to Interstate 70 and the properties at 200, 222, 244 E. Diamond Drive. Aye: (5). Nay: (0). Motion carried. (8.3) Resolution No. 13-7027 committing funds from special sales tax - economic development allotment for the purpose of matching a U.S. Economic Development Administration grant. Jason Gage, City Manager, explained the project and grant agreement. Mr. Gage then responded to Commissioner Hardy's question regarding site selection. A discussion followed between Commissioner Householter and Mr. Gage regarding tax revitalization rebate and property utilization. Commissioner Crawford, City Manager Jason Gage, and Commissioner Blanchard commended all parties that are involved. Greg Bengtson, City Attorney, noted revisions to the agreement regarding the funding distribution. Mr. Bengtson and Dennis Lauver, Chamber of Commerce, responded to Commissioner Blanchard's question regarding the award date. 13-0270 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to adopt Resolution No. 13-7027. Aye: (5). Nay: (0). Motion carried. Page 2 (8.4) Authorize Change Order No. 1 with Johnson Controls for the replacement of downtown lighting. Michael Fraser, Director of Public Works, explained the project, change order and funding. w City Manager Jason Gage commented on the existing system, anticipated cost, and scope of work. N A discussion followed between Commissioner Blanchard and Mr. Gage regarding the ' design fee and original design contract of the project. U A discussion followed between Ray Hruska, 235 N. Santa Fe, Mr. Gage, Commissioner Householter, Gary Hobbie, Director of Development Services, and Commissioner Blanchard regarding historic review process and historic state designation. 13-0271 Moved by Commissioner Hardy, seconded by Commissioner Crawford, to approve Change Order No. 1 with Johnson Controls in the amount of $71,602. Aye: (5). Nay: (0). Motion carried. OTHER BUSINESS Commissioner Householter asked where citizens could call if they have questions regarding the new property maintenance code and enforcement of the regulations. Michael Schrage, Deputy City Manager, responded informing the Commission those citizens could contact the Development Services department. (8.5) Request for executive session (legal). 13-0272 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to recess into executive session for 25 minutes to discuss with legal counsel matters subject to the attorney- client privilege for the reason that public discussion of those matters would waive the privilege and adversely affect the City's interest in the matters and reconvene at 6:07 p.m. ' Aye: (5). Nay: (0). Motion carried. The City Commission recessed at 5:43 p.m. and reconvened at 6:11 p.m. 13-0273 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to extend the current executive session until 6:23 p.m. Aye: (5). Nay: (0). Motion carried. The City Commission recessed at 6:25 p.m. Greg Bengtson, City Attorney, commented on the City's latest proposal to Saline County and the standing proposal. Commissioner Householter expressed his concerns regarding the increased cost to the health department employees for health insurance, the need for a joint department, and to reassert the same offer to open dialogue of discussion with the county. 13-0274 Moved by Commissioner Blanchard, seconded by Commissioner Householter, to direct counsel to respond to the County counter proposal by restating the City's prior proposal in joint funding and operation of a Salina -Saline County Health Department. Aye: (5). Nay: (0). Motion carried.,5-0 ADJOURNMENT 13-0275 Moved by Commissioner Householter, seconded by Commissioner Hardy, that the regular ' meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:30 p.m. [SEAL] Aaron Householter, Vice -mayor ATTEST: , Clerk Page 3