08-20-13 Agenda 1002
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday,July 16, 2013, in the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Mary Shaffer, Christi
Manley, Mary Lemon, David Parks and Karen Bonar. Others present were Joe McKenzie,
Sandy Wilcox and Mike Wilson, the observer for the league of women voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the June Board meeting minutes. Karma
suggested adding Cara's last name of Ernzen to the minutes.
13-23 On a motion made by Karma DeForest and Seconded by Mary Lemon it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the June Board meeting as corrected. Motion passed. Pg 1002, 07/16/2013
PUBLIC COMMENTS:
None
• FRIENDS OF THE LIBRARY:
The Friends met last Tuesday. They are thinking about having another small book sale. The
bookshelves continue to do around five or six hundred dollars in sales per month. They are
also working with Amy Adams on development of a new brochure.
DISCUSSION/ACTION
Budget Discussion
The Board went over budget line items and held discussion.
13-24 On a motion made by Karen Bonar and Seconded by Mary Lemon it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library approves the 2014 Budget for
publication. Motion passed. Pg 1002, 07/16/2013
POLICY-Employee Appearance -2nd Reading
13-25 On a motion made by Karma DeForest and seconded by Mary Lemon it was
• RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
Employee Appearance Policy upon 2nd reading. Motion passed. Pg. 1002, 7/16/13
• 1003
House across the street:
Joe spoke to the Board about the small house across the street. The owners have gotten bids
on knocking down the house and having an open lot available for purchase. The owners have
proposed to the library to purchase the lot at a cost of $35,000. The Board wants more
information on potential long term costs.
FINANCIAL REPORT:
We are at the halfway mark for revenues and expenditures. Our water bill has been high.
We have asked the lawn maintenance guy to cut back on watering and had a significantly
lower bill for this month. Some of the John Black Memorial Money will go towards building
the free-little libraries.
STATISTICAL REPORT:
June is our busiest month. We only had 4 written incident reports. High activity on our
wireless network.
LIBRARIANS REPORT:
• Still working on hiring for our Part time opening in circulation created because Elishiva Diaz
will be moving to the part time position in Information Services and the full-time Acquisitions
Clerk opening created due to Mark Messinger taking the full time Information Services
Assistant position. Jon's Delights opened on sunday afternoon. They will be open on a
very part time basis. Curt Krob will be creating an artwork project out of cans of food that
will be on display here in the library. July 1st we took down our no guns signs at the doors
and haven't seen any noticeable change. Joe will be doing training for the Northeast
Kansas Library System this week.
BOARD COMMENTS:
None
NEW BUSINESS:
None
13-26 On a motion made by Karma DeForest and seconded by David Parks it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:30
a.m. Motion passed. Pg 1001. 07/16/13.
•
1004
•
Karen Bonar
Secretary/Treasurer Sandra Wilcox/Recorder
•
•
SALINA PUBLIC LIBRARY
REVENUE/EXPENDITURE REPORT
JULY 2013
• 1 i 2 3 4 5
JULY JAN-JULY 2013 Budget $Over Budget %of Budget
Income
305 • APPROPRIATIONS 1,887,159.66 2,064,525.00 -177,365.34 91.41%
310 • UNENCUMBERED CASH BAL REV YR . 198,578.00 188,782.00 9,796.00 105.19%
315 • INTEREST INCOME 36.87 210.24 1,000.00 -789.76 21.02%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 36.87 2,085,947.90 2,254,307.00 -168,359.10 92.53%
Expense
410 • SALARIES 118,404.26 794,884.15 1,454,307.00 -659,422.85 54.66%
412 • PERIODICALS-REFERENCE 1,662.13 7,355.54 24,000.00 -16,644.46 30.65%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 98214 27,036.37 47,000.00 -19,963.63 57.52%
05-415 INFORMATION SERVICES/CAMPBELL 157.59 4,484.95 8,000.00 -3;515.05 56.06% '
08-415 • ADULT COLLECTION 3,638.60 36,063.37 93,000.00 -56,936.63 38.78%
10-415 E BOOKS 2,927.62 12,959.03 24,000.00 -11,040.97 54.0%
Total 415 • LIBRARY MATERIALS 7,705.95 80,543.72 172,000.00 -91,456.28 46.83%
416 • INFORMATION TECHNOLOGY 3,090.00 15,535.68 27,000.00 -11,464.32 57.54%
417 • LIBRARY MAT Audio-Visuals 7,985.53 50,074.88 102,000.00 -51,925.12 49.09%
420 • SUPPLIES 496.67 6,236.76 12,000.00 -5,763.24 51.97%
425 • POSTAGE 0.00 2,950.43 7,000.00 -4,049.57 42.15%
430-WATER 409.15 4,650.38 6,000.00 -1,349.62 77.51%
435• LIGHT& HEAT 8,803.69 52,710.34 102,000.00 -49,289.66 51.68%
.0 •TELEPHONE 436.03 3,804.23 6,000.00 -2,195.77 63.4%
5 • REPAIRS&MAINT 3,775.81 24,118.04 50,000.00 -25,881.96 48.24%
450 • FURNITURE&EQUIPMENT 8.83 1,471.24 7,000.00 -5,528.76 21.02%
460 • STAFF DEVELOPMENT&TRAVEL 1,066.38 3,556.28 15,000.00 -11,443.72 23,71%
465 - ACCOUNTING 529.00 5,408.50 7,000.00 -1,591.50 77.26%
470 • INSURANCE 123.00 11,282.12 22,000.00 -10,717.88 51.28% '
475 • PROGRAMS& PROMOTIONAL 4,892.87 17,625.37 33,000.00 -15,374.63 53.41%
485 • TECHNOLOGY 8,337.95 35,554.03 72,000.00 -36,445.97 49.38%
505 • CONTINGENCY 132.85 1,428.16 16,000.00 -14,571.84 8.93%
510 • CAPITAL EXPENDITURES 120,000.00 -120,000.00 0.0%
Total Expense ?167,8601;0 :,:',.!1-,119;189:85 2;254,307.00 :-',:-1,135,117.15 .* . ` 49.65%
-$167,823.23 $966,758.05 i
JULY JAN-JULY 2013 Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 0.00 311,361.23 340,674.00 -29,312.77 91.4%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 60,172.00 60,595.00 -423.00 99.3%
Total Income Employee Benefit 0.00 371,533.23 401,269.00 -29,735.77 92.59%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 8,118.79 55,413.61 111,254.00 -55,840.39 49.81%
765 • KPERS EXPENSE EMPLOYER 8,598.35 57,718.81 . 104,583.00 -46,864.19 55.19%
770 • UNEMPLOYMENT INS EMPLOYER 104.86 719.85 1,454.00 -734.15 49.51%
775 • HEALTH INSURANCE EMPLOYER 14,021.00 98,559.50 177,478.00 -78,918.50 55.53%
780 'WORKERS COMP INSURANCE 0.00 3,404.50 6,500.00 -3,095.50 52.38%
Total Expense Employee Benefit 30,843.00 215,816.27 401,269.00 -185,452.73 53.78%
Page 1 of 1
•
. .
MONTHLY ACTIVITY REPORT
• aJULY 2013
Sauna
Public Library
Information Services ' .".:' . ' - - . .; Outreath
Chat: 36 Activities/Contacts: 7
On-line Ask a Librarian: 2 Youth Outreach: 21
' Program Attendance: 36 Adult Outreach: 19
Info Services Questions: 2,719 " Building Use: 483 '
Interlibrary Loans: 431
Technololy ContaV-Py .. ;t.::.":'-; .:‘‘,"a;,:;,(- : i CLASS ';''.=•i;',."' - 't ''':„-: / • -7- .- I
Reservations: 4,583 Sessions: 12
Wireless: 1,285 Participants: 136
Computer Students: 4
Public'Relitions Activities.' '-'"-, ‘, • :'
Press
Rel/Articles/Ads/PSAs: 28
.
External Contacts: 5
Youth ServICes Department.. -':.. ' : . . 1:;-;:,-,."CC--- Internal PR: 1
Program Attendance: 2,235
Computer Use 656 Security
Group Visits: 1 Visitors: 30,381
ibutreach: 30 Incidents: 12
Alarms: 217
Clioulatiori of Materials! J. .'. '-'', ?..JULY.2013 -"--:- 'JULY 2012: ; ;'''-'=;.,..''. "YTD 2013,;- ' -:::` '; YTD 2012
Adult Materials: 30,191 38,561 201,679 247,810
Adult Renewals: 3,391 3,223 24,471 21,571
Youth Services Materials: 18,641 22,393 102,941 127,350
Youth Services Renewals: ' 2,001 2,219 11,881 11,315
eLibraryL, .,.. 1,428 8,813
55,652 66,396 349,785 408,046
Adult Borrowers:(includes Y.S.) 10,357 6,724 66,688 43,862
Child Borrowers: 1,401 1,549 7,847 8,690
______,.....__,
&ILE&UbialyCarde:.! _,: :.,
Adult: 245 263 1,688 1,876
Youth Services: 124 142 825 913 H
1
Materials Reserved: _" ; 2,043 2,051 12,557 13,401 11
Collection Minageiberit
Items Processed Monthly YTD Room Monthly YTD
Adult: 655 5,327 Prescott Room: 47 353
•Youth Services: - 229 3,312 Small Conf Room 1&2 52 357
otal: 884 8,639 Tech Center Conf Rm: 18 173 I
:
Silent Study 1 &2: 220 1,414 I
Deleted: 1,039- 7,300 Learning Center 1 &2: 22 314
• Librarian's Report August 2013
As I write this, there is a two year old browsing the magazines with her mother, commenting on
each discovery in a small, but confident voice and I'm glad she is so comfortable at her library.
Hopefully, she becomes someone who continues to be excited about exploring her world and
learning new things regularly at the public library.
Budget: You've probably noticed other taxing entities struggling to maintain services and
planning to increase their mill levy's even more than our small raise. I've received no comments
or questions yet. We'll have our last discussion on the 20th and be sure we understand our
needs and numbers. Budgets happen every year. They don't stand alone. They are very much
affected by economic conditions and decisions this year can affect our thinking and planning in
future years. We can slow spending and put some projects on hold. We can take steps forward
in the development of services. Budgets really impact our overall program of service.
KOMA: Mary Shaffer asked for info on open meetings and I've put some basic info in this
mailing for your background and discussion. I don't think you have an issue with this law. You
do a good job of calling for Executive Session for proper reasons. You just need to be aware of
not discussing library business (not good books)when you have a majority of a quorum present.
That number would be 3 people since our quorum is 5.
• We are looking at setting up a small designated smoking area outside of our south entry. It
would be off the sidewalk. We have occasional complaints when patrons have to walk through
smoke to get into the library. The guards check on this, of course, but people smoke as soon as
they can when they get outdoors.
Staffing:We have enough new staff that we are also discussing new nametags. No kidding.
Raymond Deiser has started in the backroom, He takes Mark Messenger's place. Mark moved
to Info Services, as did Elisheva Diaz. Supine Andersen took Elisheva's part time position in
Adult Circ and Stephanie Burton moved from shelver to full time clerk in Circ. Kaitlin Zink is our
new part time shelver. We haven't decided on the name tags, but tried some with lanyards.
Staff Day: We are working with CKLS to host a staff training day here for staff from Great Bend,
hays and Salina. They'll bring in a speaker and cater a lunch and we'll have lots of discussion.
This would be on Martin Luther King,Jr. Holiday in January. We would be closed. Not sure if we
would do a partial training day just for our staff in November.
Lighting: Precision Electric was in last week for planning and started installing some conduit this
week, so the clock has started on the project.
AS always, thanks for serving your town through your library. Let me know if you have
questions or comments.
•
Joe