04-22-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
April 22, 2013
4:00 p.m.
w The City Commission convened at 2:30 p.m. in a Study Session on community art and design
and indoor recreation center. The Regular Meeting of the Board of Commissioners was called
to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken followed by the
' Pledge of Allegiance and a moment of silence.
Those present and comprising a quorum: Mayor Barbara V. Shirley (presiding),
Commissioners Jon R. Blanchard, Kaye J. Crawford, Randall R. Hardy, and Aaron Householter
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager, Greg
Bengtson, City Attorney; and Lieu Ann Elsey, City Clerk
Mayor Shirley expressed her sorrow for the tragedy that occurred in Boston and thanked a
local surgeon that provided assistance to the victims.
CITIZEN FORUM
Fire Chief Larry Mullikin announced the upcoming Friends and Family CPR event.
AWARDS AND PROCLAMATIONS
(4.1) The week of April 21-27, 2013 as "National Volunteer Week" in the city of Salina.
Nancy Klostermeyer, The Volunteer Connection Executive Director, read the
proclamation and announced upcoming events.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Resolution No. 13-6998 authorizing the execution of an amendment
to the Interlocal Cooperation Agreement between the City of Salina and the City of
' Wichita and the issuance of certain health care facilities revenue bonds by the City of
Wichita in the principal amount not to exceed $110,000,000 (Presbyterian Manor).
Mayor Shirley opened the public hearing.
Michael Schrage, Deputy City Manager, explained the current agreement, amendment,
bond issuance, and improvements.
Jason Gage, City Manager, outlined the benefits of combined issuance.
Bill Burns, Gilmore & Bell, thanked staff for their assistance.
There being no further comments the public hearing was closed.
13-0131 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 13-6998. Aye: (5). Nay: (0). Motion carried.
(5.2) Public hearing on the 2012 special assessment projects.
(5.2a) Second reading Ordinance No. 13-10687 levying special assessments for
improvements in Magnolia Hills Estates Addition.
Mayor Shirley opened the public hearing.
Dan Stack, City Engineer, explained the project and final costs.
' A discussion followed between Commissioner Hardy, City Manager Jason Gage,
Commissioner Householter, Commissioner Blanchard and Mr. Stack regarding
payment of specials, improvements costs, financial security, and special assessment
process.
There being no further comments the public hearing was closed.
13-0132 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Ordinance No. 13-10687 on second reading. A roll call vote was taken. Aye: (5) Blanchard,
Crawford, Hardy, Householter, Shirley. Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of April 15, 2013.
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13-0133 II Moved by Commissioner Householter, seconded by Commissioner Crawford, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
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z (7.1) Consider amending the Neighborhood Revitalization Program Area by including the
w area within the city limits north of Otis Street.
Gary Hobbie, Director of Development Services, explained the program and area to be
' c added.
A discussion followed between Commissioner Blanchard, Mr. Hobbie, Deputy City
Manager Michael Schrage, City Manager Jason Gage, Commissioner Householter,
Commissioner Hardy, and Commissioner Crawford on how it was determined to add
the area, applying the program to areas outside the program boundaries and city limits,
flood plain, green field development, and residential and commercial redevelopment.
13-0134 Moved by Commissioner Blanchard, seconded by Commissioner Hardy, to postpone
consideration of the item until May 6, 2013 to consider a different approach to the proposed
demographic area. Aye: (5). Nay: (0). Motion carried.
ADMINISTRATION
(8.1) Second reading Ordinance No. 13-10688 amending the Salina Code by re -codifying
Chapter 30.5 under Chapter 17, Article III.
Mayor Shirley noted that Ordinance No. 13-10688 was passed on first reading on April
15, 2013 and since that time no comments have been received.
13-0135 II Moved by Commissioner Crawford, seconded by Commissioner Householter, to adopt
Ordinance No. 13-10688 on second reading. A roll call vote was taken. Aye: (5) Blanchard,
Crawford, Hardy, Householter, Shirley. Nay: (0). Motion carried.
' (8.2) Resolution No. 13-6999 authorizing the City Manager to instruct binding of coverage
for excess workers compensation insurance with Midwest Employers Casualty
Company.
Natalie Fischer, Director of Human Resources, explained the benefit, quotes received,
and funding.
A discussion followed between Commissioner Hardy, Ms. Fischer, City Manager Jason
Gage, and Commissioner Householter regarding the trend of claims filed.
13-0136 Moved by Commissioner Householter, seconded by Commissioner Hardy, to adopt
Resolution No. 13-6999 authorizing binding coverage for excess workers compensation
insurance with Midwest Employers Casualty Company at $400,000 specific retention level in
the amount of $65,521. Aye: (5). Nay: (0). Motion carried.
(8.3) Consider modifications to Phase I of the Fire Station #1 remodeling project including
architectural service fee adjustments.
Chief Larry Mullikin summarized the project, phasing and amendments.
A discussion followed between Commissioner Hardy and Chief Mullikin regarding the
use of laminate materials.
Chief Mullikin and City Manager Jason Gage commented on the project allowances and
' construction contingency.
Don Marrs, DMA Architect, explained the building assessment, project estimates, use
of laminate materials, project add -alternates, and the windows replacement.
A discussion followed between Commissioner Blanchard, Mr. Marrs, Mr. Gage,
Commissioner Householter and Commissioner Hardy regarding project design, review
process, project monitoring, and current windows condition and future maintenance.
Rod Franz, Director of Finance and Administration, outlined the financing of the
project. Mr. Franz and Mr. Gage then responded to Commissioner Hardy's question
regarding reallocation of bonds and debt service.
Further discussions took place between Commissioner Blanchard, Mr. Marrs, Mr. Gage,
Chief Mullikin, and Commissioner Householter dealing with the replacement of the
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windows, maintenance, current condition, and energy efficiency.
13-0137 Moved by Commissioner Householter, seconded by Commissioner Blanchard, to take a three
minute recess and reconvene at 6:21 p.m. Aye: (5). Nay: (0). Motion carried.
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The Commission reconvened and the previous discussion resumed.
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13-038 Moved by Commissioner Householter, seconded by Commissioner Crawford, to authorize a
change order with Cheney Construction for the 1B office renovation construction in the
' a amount of $448,843 (base - $398,843 + contingency - $50,000) and a change order for the
replacement of all existing windows in Phase 1A with new units in the amount of $31,662.
Aye: (5). Nay: (0). Motion carried.
13-0139 Moved by Commissioner Householter, seconded by Commissioner Hardy, to approve an
amendment to the Architectural Services Agreement to add $12,000 to Phase 1A and to $9,000
to Phase 1 B. Aye: (5). Nay: (0). Motion carried.
(8.4) Mayor board appointments.
Mayor Shirley announced the following appointments:
Commissioner Blanchard: North Central Regional Planning Commission, Salina
Airport Authority, and Building Authority.
Commissioner Crawford: Board of Health and Building Authority
Commissioner Hardy: Board of Health and Housing Authority
Commissioner Householter: Arts and Humanities Commission and Convention
and Tourism Committee
Mayor Shirley Salina Economic Development Incentives Council, Library
Board, Chamber of Commerce Board, and Economic Development Executive
Committee
(8.5) Request for executive session (trade secrets).
13-0140 Moved by Commissioner Householter, seconded by Commissioner Crawford, to recess into
executive session for 30 minutes to discuss confidential data relating to the financial affairs
and trade secrets of a corporation for the reason that public discussion of the information
would competitively disadvantage the corporation and reconvene at 7:05 p.m. Aye: (5). Nay:
(0). Motion carried.
Commissioner Householter left at 7:03 p.m.
Commissioner Crawford left at 7:50 p.m.
The City Commission reconvened at 8:05 p.m. No action was taken.
OTHER BUSINESS
None.
ADJOURNMENT
13-0141 Moved by Mayor Shirley, seconded by Commissioner Blanchard, that the regular meeting of
the Board of City Commissioners be adjourned. Aye: (3). Nay: (0). Motion carried. The
meeting adjourned at 8:08 p.m.
I[SEAL]
ATTEST:
Shandi Wicks, CMC, Deputy City Clerk
Ac
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Barbara V. Shirley, Mayor
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