03-11-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 11, 2013
N 4:00 p.m.
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The City Commission convened at 2:30 p.m. in a Study Session on Fire Department Response
Policy and Water Conservation Plan. The Regular Meeting of the Board of Commissioners
was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken
followed by the Pledge of Allegiance and a moment of silence.
Comprising a quorum of the Board were Mayor Norman M. Jennings (presiding officer),
Commissioners Samantha P. Angell, Kaye J. Crawford, Aaron Householter, and Barb Shirley.
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; and Shandi Wicks, Deputy City Clerk.
CITIZEN FORUM
None.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Petition No. 4345 (filed by Cornerstone Development Group, LLC.)
requesting the vacation of a platted 10 foot utility easement along the north side of Lot
12, Block 2 of the Grand Prairie Addition.
(5.1a) First reading of Ordinance No. 13-10683.
Mayor Jennings opened the public hearing.
Dan Stack, City Engineer, explained the request and the affect on public and franchise
utilities.
Mr. Stack responded to Mayor Jennings question regarding Cornerstone Developments
acceptance of the easement.
There being no further comments the public hearing was closed.
13-0073 11 Moved by Commissioner Angell, seconded by Commissioner Householter, to pass Ordinance
No. 13-10683 on first reading. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of March 4, 2013.
(6.2) Award of contract for the 2013 Asphalt Mill & Inlay - Part 1, Project No. 13-2954 to
APAC-Kansas in the amount of $283,223.95, plus a five percent construction
contingency.
(6.3) Award of contract for the 2013 Asphalt Mill & Inlay - Part 2, Project No. 13-2954 to
APAC-Kansas in the amount of $175,403.30, plus a ten percent construction
contingency.
(6.4) Approval of a Pipeline Crossing and Encroachment Agreement with the Union Pacific
Railroad Company (Downtown Wellfield Improvements, Project No. 10-2840).
(6.5) Authorize the Mayor to sign the Engineering Services Agreement with HDR
Engineering, Inc. for Line Softening Modifications at the Water Treatment Plant with a
not -to -exceed amount of $24,995.
(6.6) Award of bid for 50 personal computers from Microtech Computers in the amount of
$23,087.
(6.7) Resolution No. 13-6990 authorizing the acceptance from U.S.D. 305 the Quit Claim
Deed and Assignment of Grant of Easement for the outdoor environmental laboratory.
13-0074 11 Moved by Commissioner Crawford, seconded by Commissioner Shirley, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
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DEVELOPMENT BUSINESS
None.
ADMINISTRATION
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(8.1) Second reading Ordinance No. 13-10676 amending Chapter 8, Article I, Division 2 of
the Salina Code by amending Section 8-31 and adding Section 8-59.1 providing a local
amendment to the 2006 International Residential Code by adding and amending
' Appendix F - Radon Control Methods.
8 Mayor Jennings noted that Ordinance No. 13-10676 was passed on first reading on
March 4, 2013 and since that time no comments have been received.
13-0075 Moved by Commissioner Shirley, seconded by Commissioner Householter, to adopt
Ordinance No. 13-10676 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
(8.2) Second reading of amended Ordinance No. 12-10646 providing for a break in restricted
access on Magnolia Road (item to be provided).
Greg Bengtson, City Attorney, explained the history of the item and changes to the
ordinance.
13-0076 Moved by Commissioner Crawford, seconded by Commissioner Householter, to adopt
Ordinance No. 12-10646 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
(8.3) Consider requests for Section 888 (Special Alcohol) program funding for the 2013-2014
funding period.
Rod Franz, Director of Finance & Administration, explained the requests, funding
period and distribution.
' Les Sperling, Central Kansas Foundation, expressed his appreciation for past funding
and potential future funding. Mr. Sperling then responded to Commissioner Angell's
question regarding age of individuals treated.
Amber Holter, St. Francis Community Services, expressed her appreciation and
responded to Commissioner Shirley's question regarding how treatment plans begin.
13-0077 Moved by Commissioner Angell, seconded by Commissioner Householter, to fund the request
at the current funding level of Central Kansas Foundation - 61%, St. Francis Academy - 26.5
and Catholic Charities - 12.5%. Aye: (5). Nay: (0). Motion carried.
(8.4) Authorize the Mayor to enter into a consultant services agreement for Roof Reinforcing
& Rigging Improvements at the Bicentennial Center.
Dion Louthan, Director of Parks & Recreation, explained the scope of services and
agreement.
Mr. Louthan responded to Commissioner Householter's question regarding work with
the original designer to obtain feedback on the project.
Mr. Louthan also responded to Commissioner Shirley and Commissioner Angell's
questions regarding funding.
Commissioner Crawford noted that she enjoyed the performance at the Bicentennial
Center the evening prior.
13-0078 Moved by Commissioner Householter, seconded by Commissioner Angell, to authorize the
Mayor to enter into a consultant services agreement with Geiger Engineers. Aye: (5). Nay: (0).
Motion carried.
(8.5) Award of contract for the Pheasant Ridge Addition No. 2 Improvements, Project No.
10-2826.
Dan Stack, City Engineer, explained the improvements, bids received, and
recommended action.
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A discussion followed between Mayor Jennings, Mr. Stack, Commissioner Householter,
and City Attorney Greg Bengtson regarding references of the contractor, bid fees, cost
savings to homeowners, and the bidding process.
Todd Welsh, 221 S. Morris Drive, expressed his appreciation to city staff and expressed
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his approval of the bid results.
13-0($79 Moved by Commissioner Angell, seconded by Commissioner Householter, to award the
Pheasant Ridge Addition No. 2 Improvements, Project No. 10-2826 to Vogts-Parga
Construction, LLC in the amount of $701,449.43, plus a 5% construction contingency. Aye: (5).
g Nay: (0). Motion carried.
OTHER BUSINESS
None.
ADJOURNMENT
13-0080 II Moved by Commissioner Householter, seconded by Commissioner Angell, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 4:55 p.m.
[SEAL]
ATTESTi
Lieu Ann Elsey, CMC,(City Clerk
6�" /I
Barbara V. Shirley, Vice -mayor
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