03-04-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
March 4, 2013
4:00 p.m.
w The City Commission convened at 3:45 p.m. in a Study Session for a Citizen Open Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
' moment of silence.
Comprising a quorum of the Board were: Mayor Norman M. Jennings (presiding officer),
Commissioner Kaye J. Crawford, Commissioner Aaron Householter
Absent: Commissioner Samantha P. Angell, Commissioner Barb Shirley
Also present: Jason A. Gage, City Manager; Michael D. Schrage, Deputy City Manager; Greg
Bengtson, City Attorney; Lieu Ann Elsey, City Clerk
CITIZEN FORUM
None.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on amended Petition No. 4348 (filed by American Ag Credit) to allow
the break in access to be shifted 50 feet to the east on Magnolia Road (continued from
February 25, 2013).
(5.1a) First reading of amended Ordinance No. 12-10646.
' Dean Andrew, Director of Planning, explained original and amended request and site
plan.
A discussion followed between Mayor Jennings, Mr. Andrew, Commissioner
Crawford, City Manager Jason Gage, Deputy City Manager Michael Schrage,
Commissioner Householter, City Attorney Greg Bengtson, and City Engineer Dan
Stack regarding placement of the existing power pole, traffic flow, and infrastructure
improvements funding.
Mr. Andrew then responded to Mayor Jennings question on whether there were any
concerns to property owner to the west. Mr. Andrew clarified that notices were sent to
the property owner.
Jim Marietta, ComCo, questioned the western curb cut and expressed his concerns with
access to the west of their property.
A discussion followed between Mr. Marietta, Mr. Andrew, Mr. Gage, Commissioner
Householter, and Mayor Jennings regarding the shared access, future development,
and widening of Magnolia Road.
Brandon Philips, Engineering representing the applicant, noted that they would be in
support to additional language being added to address the concerns of potential future
improvements. He also commented on the placement of the power pole and paving
' requirements.
There being no further comments, the public hearing was closed.
Further discussions between Mayor Jennings, Mr. Philips, Mr. Bengtson, and Mr.
Andrew regarding dedication of an easement, common access, and administrative lot
splits.
13-0059 Moved by Commissioner Househoulter, seconded by Commissioner Crawford, to pass the
amended Ordinance No. 12-10646 on first reading and to add before second reading language
describing the break as a shared access and to execute a consent to future special assessments.
Aye: (3). Nay: (0). Motion carried.
CONSENT AGENDA
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(6.1) Approve the minutes of February 25, 2013.
(6.2) Resolution No. 13-6980 authorizing the Mayor to sign Agreement No. 309-12 with the
Kansas Department of Transportation (KDOT) for federal aid HSIP funding for traffic
safety improvements at the Cloud Street and Ninth Street intersection.
13-0060 Moved by Commissioner Crawford, seconded by Commissioner Householter, to approve the
N consent agenda as presented. Aye: (3). Nay: (0). Motion carried.
o;
' DEVELOPMENT BUSINESS
3 (7.1) Application #Z12-25 (filed by Ruth M. Yost Trust #1) requesting a change in zoning
district classification from PC -7 (Planned Highway Commercial) to I-2 (Light Industrial)
in order to allow the construction of a truck terminal on the east side of Yost Drive.
(7.1a) First reading Ordinance No. 13-10681.
Dean Andrew, Director of Planning, explained the request, City Commission direction,
ordinance and conditions for a planned development district, and site plan.
Jason Gage, City Manager, and Mr. Andrew clarified that first and second reading of
the ordinance will need to occur to keep the project on its proposed timeline.
Jeff Maes, ComPro Realty, commented on the paving and landscaping requirements
13-0061 Moved by Commissioner Householter, seconded by Commissioner Crawford, to pass
Ordinance No. 13-10681 on first reading. Aye: (3). Nay: (0). Motion carried.
13-0062 Moved by Commissioner Householter, seconded by Commissioner Crawford, to declare and
emergency exist and adopt Ordinance No. 13-10681 on second reading. A roll call vote was
taken. Aye: (3) Crawford, Householter, Jennings. Nay: (0). Motion carried.
ADMINISTRATION
' (8.1) Second reading Ordinance No. 13-1.0680 amending the Future Land Use Map of the
Comprehensive Plan to change the future land use designation of a portion of the Yost
Addition.
Mayor Jennings noted that Ordinance No. 13-10680 was passed on first reading on
February 25, 2013 and since that time no comments have been received.
13-0063 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Ordinance No. 13-10680 on second reading. A roll call vote was taken. Aye: (3) Crawford,
Householter, Jennings. Nay: (0). Motion carried.
(8.2) Resolution No. 13-6986 providing for the advisability and authorization of
infrastructure improvements and a Development Agreement in the Quail Meadows
Estates Addition.
Dan Stack, City Engineer, explained request, feasibility study, development agreement,
and project funding.
Stan Byquist, Quail Meadows Estates, commented on the project and requested
approval.
13-0064 11 Moved by Commissioner Crawford, seconded by Commissioner Householter, to adopt
Resolution No. 13-6986. Aye: (3). Nay: (0). Motion carried.
' (8.3) Authorize purchases to convert two City vehicles to all -electric experimental vehicles.
Michael Fraser, Director of Public Works, explained the vehicle conversion, funding,
and approval process.
Commissioner Householter requested staff to explain how the conversion would work.
Bob Peck, Fleet Superintendent, responded.
A discussion then followed between Commissioner Householter, Mr. Peck, Mayor
Jennings regarding life span of the vehicles and batteries, range of operation, projected
savings, and maintenance costs.
Mayor Jennings requests that the city manger follow-up with departments and review
the purchasing policy. He felt that this was a substantial enough change in policy that
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it would have warrant a report in a study session to the Commissioners and that this
puts the Commission in an awkward position of not having a choice but to approve
since the work is already done on one and nearly completed on the other. He
suggested deferring the approval of the painting and decals.
w
Commissioner Crawford concurred with Mayor Jennings.
13-0(165 Moved by Commissioner Crawford, seconded by Mayor Jennings, to authorize the conversion
of two vehicles with Electric Blue Auto Conversions in the amount of $12,100 for each and to
' bring back the painting and decal of the vehicles to the future meeting. Aye: (3). Nay: (0).
3 Motion carried.
(8.4) Resolution No. 13-6987 authorizing and providing for the issuance of general
obligation bonds to finance reconstruction of the downtown lighting system.
Rod Franz, Director of Finance and Administration, explained resolution and estimated
costs.
13-0066 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 13-6987. Aye: (3). Nay: (0). Motion carried.
(8.5) Authorize the Mayor to enter into a service agreement for the removal of bats at the
Bicentennial Center.
Dion Louthan, Director of Parks and Recreation, explained the project, quotes received,
and funding. Mr. Louthan then responded to Commissioner Crawford's and
Commissioner Householter's questions on the number of bats in the building and the
scope of services.
13-0067 Moved by Commissioner Householter, seconded by Commissioner Crawford, to authorize a
service agreement for the removal of bats at the Bicentennial Center with Orkin in the amount
of $35,200. Aye: (3). Nay: (0). Motion carried.
(8.6) First reading Ordinance No. 13-10676 amending Chapter 8, Article 1, Division 2 of the
Salina Code by amending Section 8-31 and adding Section 8-59.1 by providing a local
amendment to the 2006 International Residential Code by adding and amending
Appendix F - Radon Control Methods.
Elvin DeVorss, Building Official, explained request and the Building Advisory Board's
recommendation.
A discussion followed between Commissioner Householter, Bruce Sneed (Kansas State
University), Shawn Estl (Salina -Saline County Health Department), Commissioner
Crawford, and Mayor Jennings regarding additional construction cost to add the
requirement, current radon requirements, and what radon is and illnesses that it could
cause.
Greg Bengtson, City Attorney, noted that the ordinance would be revised between first
and second reading to include the 90 day implementation period.
13-0068 Moved by Commissioner Householter, seconded by Commissioner Crawford, to pass
Ordinance No. 13-10676 on first reading and direct to staff incorporate a 90 -day
implementation period into the ordinance prior to second reading. Aye: (3). Nay: (0). Motion
carried.
(8.7) Resolution No. 13-6988 authorizing and providing for the issuance of bonds to finance
' construction of improvements to the Bicentennial Center.
Rod Franz, Director of Finance and Administration, explained resolution and cost
estimates.
13-0069 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 13-6988. Aye: (3). Nay: (0). Motion carried.
(8.8) Resolution No. 13-6989 authorizing a professional services agreement with Pikul
Engineering in an amount not to exceed $13,500 for the purpose of refining the repair
cost estimates for the Health Department building contingent on written confirmation
from Saline County indicating their commitment to fund 50% of the costs.
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Jason Gage, City Manager, explained the recommended approach, cost sharing, and
proposal funding.
Commissioner Householter appreciated the city county consolidation on this issue.
N
13-0070 Moved by Commissioner Crawford, seconded by Commissioner Householter, to adopt
w Resolution No. 13-6989. Aye: (3). Nay: (0). Motion carried.
(8.9) Request for executive session (legal and personnel).
' 13-0171 Moved by Commissioner Householter, seconded by Commissioner Crawford, to recess into
3 executive session for 20 minutes to discuss with legal counsel matters subject to the attorney-
client privilege for the reason that public discussion of those matters would waive the
privilege and adversely affect the City's interest in the matters and for the purpose of
discussing matters pertaining to non -elected City personnel for the reason that public
discussion of the matter would violate the privacy rights of the non -elected personnel
involved; and reconvene at 6:10 p.m. Aye: (3). Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:50 p.m. and reconvened at
6:10 p.m. No action was taken.
OTHER BUSINESS
None.
ADJOURNMENT
13-0072 Moved by Commissioner Householter, seconded by Commissioner Crawford, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (3). Nay: (0). Motion carried.
The meeting adjourned at 6:19 p.m.
[SEAL] Norman M. Jennings, Mayor
ATTEST:
Shandi Wicks, CMC, City Clerk
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