02-25-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
February 25, 2013
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session on the north Salina initiative.
The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room
107, City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
g There were present: Mayor Norman M. Jennings (presiding), Commissioner Samantha P. Angell,
Commissioner Kaye J. Crawford, Commissioner Aaron Householter, and Commissioner Barb
Shirley
comprising a quorum of the Board, also present: Jason A. Gage, City Manager, Greg Bengtson,
City Attorney, Lieu Ann Elsey, City Clerk
CITIZEN FORUM
Jeff Minneman, 623 N. 1311' Street, commented on a petition that was filed, heard, and
denied by the City Commission on vacating right-of-way on West Grand Avenue. He
continued to explain that he has been working with the City's legal counsel and his
frustration of the issue not being resolved.
A discussion followed between Greg Bengtson, City Attorney, and Mr. Minneman
regarding the issue. It was advised by the Commission for legal counsel and Mr.
Minneman to meet to discuss the circumstances.
AWARDS AND PROCLAMATIONS
(4.1) Presentation of plaques of appreciation to outgoing Employee Council members.
Mayor Jennings presented plaques to Darrin Stineman, Rande Repp, and Tori Stuckey.
' PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on amended Petition No. 4348 (filed by American Ag Credit) to allow
the break in access to be shifted 50 feet to the east on Magnolia Road.
(5.1a) First reading of amended Ordinance No. 12-10646.
Mayor Jennings opened the public hearing.
Dean Andrew, Director of Planning, reported that due to weather the petitioner was
not able to attend the meeting and requested that the public hearing be continued until
March 4, 2013.
13-0050 Moved by Commissioner Householter, seconded by Commissioner Shirley, continue the
public hearing until March 4, 2013. Aye: (5). Nay: (0). Motion carried.
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CONSENT AGENDA
(6.1) Approve the minutes of February 11, 2013.
(6.2) Authorize the replacement of one booster pump at the Indiana Booster Station, Project
No. 13-2968 by Layne Christensen Company in the amount of $20,741.80.
(6.3) Award of contract for the K-143 Highway Utility Relocation Project No. 13-2950 to
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Larson Construction, Inc. in the amount of $55,970.
(6.4) Award of contract for the 2013 Microsurfacing, Project No. 13-2952 to Missouri
Pavement Maintenance in the amount of $688,101.65 with a 5% construction
contingency in the amount of $34,405.08.
(6.5) Resolution No. 13-6985 authorizing an agreement and Consent to Assignment with
Aquaterra Environmental Solutions, Inc. to provide professional engineering services
for the Salina Municipal Solid Waste Landfill facility.
(6.6) Resolution No. 13-6971 authorizing a professional services contract for physician
services as the Fire Department's Medical Director.
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(6.7) Resolution No. 13-6984 authorizing a first -amendment to the Kenwood Cove
Concessions Agreement with Hungry Cats, Inc.
Kaye Crawford, expressed appreciation to the emergency room staff for the care they
provided to her husband.
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13-0651 Moved by Commissioner Crawford, seconded by Commissioner Angell, to approve the
N consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
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' DEVELOPMENT BUSINESS
8 (7.1) First reading Ordinance No. 13-10680 providing for an amendment of the Future Land
Use Map of the Comprehensive Plan to change the future land use designation of a
portion of the Yost Addition.
Dean Andrew, Director of Planning, explained the request, land use, and the Planning
Commission's recommendation.
A discussion followed between Commissioner Householter, Mr. Andrew, Commissioner
Angell, and Mayor Jennings regarding zoning for interchange areas and land use.
Mr. Andrew then responded to City Manager Jason Gage's questions regarding the
public use district, preserving of the gateway, and use of a planned development
district and covenants.
Additional discussions followed between Mayor Jennings, Mr. Andrew, and City
Attorney Greg Bengtson regarding the use of covenants, overlay district, and planned
development district.
Jeff Maes, ComPro Realty, spoke on the request. Mr. Maes continued to explain that
the property has been on the market for a long period of time and did not feel that the
requested use would have a negative impact the area.
Dennis Lauver, Chamber of Commerce, commented on the site plan and future
expansion.
Mayor Jennings expressed his support of the project and the use of the planned
development district if it would not delay the progression of the project.
Commissioner Angell questioned whether the site plan addressed the landscaping and
pavement requirements. Mr. Andrew responded.
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Mayor Jennings expressed his support of the amendment.
' 13-0052
Moved by Commissioner Angell, seconded by Commissioner Householter, to pass Ordinance
No. 13-10680 on first reading. Aye: (5). Nay: (0). Motion carried.
(7.2) Application #Z12-25 (filed by Ruth M. Yost Trust #1) requesting a change in zoning
district classification from PC -7 (Planned Highway Commercial) to I-2 (Light Industrial)
in order to allow the construction of a truck terminal on the east side of Yost Drive.
(7.2a) First reading Ordinance No. 13-10681.
Dean Andrew, Director of Planning, explained the request, infrastructure, and Planning
Commission's recommendation.
A discussion followed between Mayor Jennings, Mr. Andrew, Commissioner Angell,
City Attorney Greg Bengtson, and City Manager Jason Gage regarding the I-2 district,
future landscaping, enforcement of the covenants, and use of a planned development
district.
Jeff Maes, ComPro Realty, commented on the deed covenants. Mr. Maes continued to
express the concerns with the planned development district and delaying of the project.
A discussion followed between Mr. Andrew, Commissioner Jennings, Mr. Gage,
Commissioner Angell, Commissioner Householter, Michael Schrage, Deputy City
Manager, and Mr. Bengtson regarding the use of the planned development district,
landscaping, and paving.
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Mr. Maes would support the planned development district as long as the timeline was
not affected.
Dennis Lauver, Chamber of Commerce, commented on the site plan and future
expansion.
Mayor Jennings expressed his support of the project and the use of the planned
development district if it would not delay the progression of the project.
Commissioner Angell questioned whether the site plan addressed the landscaping and
pavement requirements. Mr. Andrew responded.
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13-0053 Moved by Commissioner Angell, seconded by Commissioner Crawford, to concur with the
Planning Commission's findings; however, due to concerns of the lesser I-2 development, to
direct staff to prepare an ordinance that reflects a planned development district for the City
Commission consideration. Aye: (5). Nay: (0). Motion carried.
w ADMINISTRATION
2 (8.1) Second reading Ordinance No. 13-10678 authorizing a Loan Agreement with the State
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of Kansas for the purpose of financing improvements to the water supply and
' 2 distribution system.
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Mayor Jennings noted that Ordinance No. 13-10678 was passed on first reading on
February 11, 2013 and since that time no comments have been received.
13-0054 Moved by Commissioner Shirley, seconded by Commissioner Householter, to adopt
Ordinance No. 13-10678 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
(8.2) Second reading Ordinance No. 13-10679 designating certain streets as main trafficways.
Mayor Jennings noted that Ordinance No. 13-10679 was passed on first reading on
February 11, 2013 and since that time no comments have been received.
13-0055 Moved by Commissioner Householter, seconded by Commissioner Shirley, to adopt
Ordinance No. 13-10679 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
(8.3) Resolution No. 13-6981 authorizing the City of Salina to utilize the Saline County
contractor for asphalt overlay and maintenance work on Water Well, Centennial, and
Burma Roads.
Dan Stack, City Engineer, explained the request, estimated cost, and funding. Mr.
' Stack then responded to Mayor Jennings question regarding the options for work
inside the city limits and on right-of-ways.
John Price, Saline County Commissioner, commented on the improvements and project
funding.
13-0056 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Resolution No. 13-6981 authorizing a contract with the Saline County contractor for asphalt
overlay and maintenance work inside the city limits on Water Well, Burma, and Centennial
Roads for an amount of $41,317 with a 10% construction contingency of $4,132. Aye: (5). Nay:
(0). Motion carried.
(8.4) Approve the 2013 Vehicles and Equipment purchases.
Rod Franz, Director of Finance and Administration, summarized the bids received and
proposals.
13-0057 11 Moved by Commissioner Shirley, seconded by Commissioner Householter, to approve the
purchases as presented. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
None.
ADJOURNMENT
' 13-0058 Moved by Commissioner Householter, seconded by Commissioner Shirley, that the regular
meeting of the Board of City Commissioners be adjourned.AAye: (5). Nay: (0). Me * n carried.
The meeting adjourned at 5:47 p.m. 4orman
(SEAL] ennings, Mayor
TEST:
Lieu QAnn Elsey, CMC, flty Clerk
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