PW - 4-1-13 Streets Tool Room1
A3 Problem Solving
Concern/Problem Street tool room is disorganized
Department that may
be impacted Public Works / Street Work Group
Date problem was
identified
1-28-13
Originator
• Brent Buchwald
Contacts • Bob Klein
• Rich Hill
Problem Solving Team
• Brent Buchwald
• Bob Klein
• Rich Hill
Describe Current
Situation
• The Streets Work Group has tools located in 3 areas throughout
the Public Works facility.
• Locating specific tools is difficult and time-consuming
Analysis
• Tools are located in too many areas
• Supervisors and employees spend too much time searching for
tools
• Employees experience friction while searching for tools
Recommendation
• Establish a easily accessible central location
• Organize and store hand tools on shelves for better visibility
• Make racks for shovels, rakes, and other tools
• Develop a check-out list ,so employees are responsible for their
tools
Labor and Cost Savings
Annual dollar savings: N/a
Annual hours of increased capacity:
5 crews x 2 min/day x 260 work days/year =
2,600 mins/60 min = 43.5 hours per year
Use bullet points to identify customer service or employee benefits:
• Decrease time looking for tools
• Decrease employee friction
• Increase employee responsibility
• Develop pride in keeping tool area organized
Implementation Plan Organize the tool room
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Attachments
BEFORE:
AFTER:
Approval Process
Supervisor’s Review
and others in the Chain of
Command
Instructions: This form is submitted through the chain of command to the Director
Date: 3/29/13
Name: James E. Teutsch
Comments: Good first efforts! Keep up the momentum with
additional projects.
Director’s Approval
Instructions: Approval authority is delegated to each Director for all
recommendations that result in $5,000 or less in annual savings, or 250 hours or
less of annual increased capacity.
Date: 4/1/13
Name: Mike Fraser
Approved/Denied: Good project!
Process Improvement
Director’s Approval
Instructions: Upon approval this form is sent to the CMO Executive Assistant, who
forwards a copy to members to the Executive Support Team. They determine how to
convert hours into budgetary savings.
Date: 4/1/13
Approved/Denied:
City Manager’s
Approval
Instructions: Final sign off for all recommendations that exceed $5,000 in annual
savings, or 250 hours of annual increased functional capacity is by the City
Manager, who also signs off on any plans to convert hours to budgetary savings. The
CMO Executive Assistant converts the approved form into a pdf file that is saved on
the P drive and in Laserfiche.
Date:
Approved/Denied:
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