PR - 3-21-13 PD toilet tissue1
A3 Problem Solving
Use this form when solving a specific problem
Use the Process Review Report to identify waste and update processes
Concern/Problem
Eliminate shortages of toilet tissue in stalls between custodians duty times,
weekends and holidays
Identify those
departments, divisions,
or units that may be
impacted
Police Department Administration building
Record the date the
problem was identified
1/5/2013
Originator
Randy Keene
Contacts
Randy Keene, Mike Starr, Byron Erickson, Carson Mansfield
Problem Solving Team
Randy Keene, Byron Erickson
Describe Current
Situation
Between times that custodians are not on duty, there are instances that toilet tissue
is used and there is not enough available in the toilet stalls. This also involves
weekends and holidays.
Analysis
Tissue is used or taken in the Public and employee restrooms and restrooms are left
with out tissue at times. This will also eliminate custodians stopping on weekends
and holidays to check on tissue levels.
Make Recommendation
Install jumbo roll toilet tissue dispensers so there is enough volume in the toilet
stalls to last until a custodian is on duty.
Labor and Cost Savings XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
Annual dollar savings:
XXXXXXXXXXXXXXXXXXXXX
Annual hours of increased capacity:
52 hours
XXXXXXXXXXXXXXXXXXXXX
Use bullet points to identify customer service or employee benefits:
Toilet tissue always in supply for City employees and the public. Eliminate weekend
and holiday toilet checks.
Implementation Plan
Attachments
XXXXXXXXXXXXXXXXXXX
Approval Process
See next page for approval process
Supervisor’s Review
and others in the Chain of
Command
Instructions: This form is submitted through the chain of command to the Director
Date:
Name:
Comments:
Director’s Approval
Instructions: Approval authority is delegated to each Director for all
recommendations that results in $5,000 or less in annual savings, or 250 hours or
less of annual increased capacity. This form is sent to the Process Improvement
Director for his approval.
Date: 3-21-2013
Name: Dion Louthan
Approved/Denied:
Process Improvement
Director’s Approval
Instructions: Upon approval this form is sent to the CMO Executive Assistant, who
forwards a copy to members of the Executive Support Team. They determine how to
convert hours into budgetary savings.
Date: 3/21/2013
2
Approved/Denied:
City Manager’s
Approval
Instructions: Final sign off for all recommendations that exceed $5,000 in annual
savings, or 250 hours of annual increased functional capacity is by the City
Manager, who also signs off on any plans to convert hours to budgetary savings. The
CMO Executive Assistant converts the approved form into a pdf file that is saved on
the P drive and in Laserfiche.
Date:
Approved/Denied: