PR - 3-7-13 LDC Supply Trips1
A3 Problem Solving
Concern/Problem Numerous trips to store to purchase supplies.
Processes that may be
impacted
Lakewood Discovery Center (LDC) 450.300
Date problem was
identified
On-going
Originator
Brian Underwood
Contacts
Lakewood Discovery Center Staff – Brian Underwood, Bill Gaskill, Judy Labbe, Pat
Brooks
Problem Solving Team
Brian Underwood, Cindy Lamer, Travis Scheele, Heather Stanek, Udana Arceo,
Chris Curtis
Describe Current
Situation
Currently, trips are made to the store by staff when the supplies are needed and
numerous trips, 3-5, are made per week.
Analysis
• Lack of communication between staff and divisions at LDC
• Poor planning between staff for supplies that are essential
• Waste of gas, extra supplies, and staff time in separate trips
Recommendation
• Staff can create and communicate for combined shopping list of essential
supplies, and when they are needed.
• Identify non-essential supplies.
• Write supplies needed for the next week on dry erase board by Monday.
• Coordinate 1-2 trips per week to reduce number of trips made for multiple
divisions.
Labor and Cost Savings
Annual dollar savings:
Approx. $520 in fuel costs
Annual hours of increased capacity:
Approx. 74 hours a year
Use bullet points to identify customer service or employee benefits:
• Increased staff communication and time
• Less waste of supplies and identify essential supplies
Implementation Plan Implement recommendations stated above.
Attachments none
Approval Process
Supervisor’s Review
and others in the Chain of
Command
Instructions: This form is submitted through the chain of command to the Director
Date: 3/4/2013
Name: Chris Curtis
Comments:
Director’s Approval
Instructions: Approval authority is delegated to each Director for all
recommendations that results in $5,000 or less in annual savings, or 250 hours or
less of annual increased capacity.
Date: 3-7-2013
Name: Dion Louthan
Approved/Denied:
Process Improvement
Director’s Approval
Instructions: Upon approval this form is sent to the CMO Executive Assistant, who
forwards a copy to members to the Executive Support Team. They determine how to
convert hours into budgetary savings.
Date: 3/7/2013
Approved/Denied:
2
City Manager’s
Approval
Instructions: Final sign off for all recommendations that exceed $5,000 in annual
savings, or 250 hours of annual increased functional capacity is by the City
Manager, who also signs off on any plans to convert hours to budgetary savings. The
CMO Executive Assistant converts the approved form into a pdf file that is saved on
the P drive and in Laserfiche.
Date:
Approved/Denied: