The URL can be used to link to this page

Audit - 2012/2011SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas FINANCIAL STATEMENTS AND INDEPENDENT AUDITORS' REPORT December 31, 2012 and 2011 CLUBINE AND RETTELE, CHARTERED CERTIFIED PUBLIC ACCOUNTANTS SALINA, KANSAS SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas TABLE OF CONTENTS Page INDEPENDENT AUDITORS' REPORT 1 -2 STATEMENTS OF FINANCIAL POSITION - Exhibit 1 3 STATEMENTS OF ACTIVITIES - Exhibit II 4 STATEMENTS OF CASH FLOWS - Exhibit III 5 STATEMENT OF FUNCTIONAL EXPENSES - Exhibit IV 6-7 NOTES TO FINANCIAL STATEMENTS 8-11 SCHEDULES OF PROGRAM REVENUES 12 SCHEDULES OF DIRECT PROGRAM EXPENSES 13 -15 SCHEDULES OF REVENUES AND EXPENSES UNDER AGREEMENT WITH THE CITY OF SALINA, SALINE COUNTY AND THE SALINA AIRPORT AUTHORITY TO PROVIDE ECONOMIC DEVELOPMENT SERVICES 16 -18 SCHEDULES OF REVENUES AND EXPENSES UNDER CONTRACT WITH THE CITY OF SALINA TO PROVIDE CONVENTION AND TOURISM SERVICES 19 -20 GENE &. INDEPENDENT AUDITORS' REPORT LE CHAMM Certified Public Ac ntarus To: The Board of Directors Salina Area Chamber of Commerce, Inc. Salina, Kansas OW We have audited the accompanying financial statements of Salina Area Chamber of Commerce, Inc. (a nonprofit organization) which comprise the statements of financial position as of December 31, 2012 and 2011, and the related statements of activities and cash flows for the years then ended, and the related notes to the financial Robert I. Clubine, CPA statements. David A. Rettele, CPA Jay D. Langley, CPA, CGMA Management's Responsibility for the Financial Statements Jon K. Bell, CPA Leslie M. Corbett, CPA Management is responsible for the preparation and fair presentation of these financial Stacy J. Osner, CPA statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of Marci K. Fox, CPA internal control relevant to the preparation and fair presentation of financial statements Linda A. Suelter, CPA that are free from material misstatement, whether due to fraud or error. Johnna R. Vosseller, CPA Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no 218 South Santa Fe such opinion. An audit also includes evaluating the appropriateness of accounting P.O. Box 2267 policies used and the reasonableness of significant accounting estimates made by Salina, Kansas management, as well as evaluating the overall presentation of the financial statements. 67402 -2267 We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Salina Opinion 785 / 825 -5479 Salina Fax In our opinion, the financial statements referred to above present fairly, in all material 785 / 825 -2446 respects, the financial position of Salina Area Chamber of Commerce, Inc. as of December 31, 2012 and 2011, and the changes in its net assets and its cash flows for Ellsworth the years then ended in accordance with accounting principles generally accepted in 785 / 472 -3915 the United States of America. Ellsworth Fax 785 1472-5478 (1) Other Matters Our audits were conducted for the purpose of forming an opinion on'the financial statements as a whole. The supplemental information, contained in pages 12 through 20, is presented for the purpose of additional analysis and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. Clubine and Rettele, Chartered Salina, Kansas March 25, 2013 (2) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas STATEMENTS OF FINANCIAL POSITION Cash and cash equivalents Accounts receivable Unconditional promises to give, net (Note 6) Prepaid expenses Land, building and equipment, net (Note 2) Investment land at market value (Note 3) Total Assets ASSETS LIABILITIES AND NET ASSETS Liabilities Accounts payable Accrued taxes and other liabilities Dues collected in advance Program income collected in advance Total Liabilities Net Assets Unrestricted Net Assets Designated for fixed assets Designated for convention and tourism Undesignated Total Unrestricted Net Assets Temporarily Restricted Net Assets Total Net Assets Total Liabilities and Net Assets Exhibit I For the Year Ended December 31, 2012 2011 $ 1,300,323 $ 1,187,468 89,341 130,120 14,556 166,911 81,390 57,266 591,426 615,856 100,000 100,000 $ 2,162,480 $ 2,257,621 25,833 $ 49,751 234,661 178,382 14,556 19,608 192,097 128,082 467,147 375,823 691,426 35,000 968,907 1,695,333 715,856 16,398 1,023,048 1,755,302 126,496 1,695,333 1,881,798 $ 2,162,480 $ 2,257,621 SEE THE ACCOMPANYING NOTES TO THE FINANCIAL STATEMENTS WHICH ARE AN INTEGRAL PART HEREOF. (3) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas STATEMENTS OF ACTIVITIES Change in Unrestricted Net Assets Support and Revenue Membership dues Program revenue Economic development Convention and tourism Facility rental Interest Miscellaneous Total Unrestricted Support and Revenue Net Assets Released from Restriction Total Unresricted Support and Revenue Expenses Program Services Agriculture Community development Internal affairs Chamber Program Services Economic development Convention and tourism Total Program Services Supporting Services Administrative and general expenses Staff expenses Building operation expenses Total Supporting Services Total Expenses Increase (Decrease) in Unrestricted Net assets Change in Temporarily Restricted Net Assets Economic development strategic plan contributions Net Assets Released From Restriction ' Decrease in Temporarily Restricted Net Assets Increase (Decrease) in Net Assets Beginning Net Assets Ending Net Assets Exhibit II For the Year Ended December 31, 2012 2011 $ 331,395 $ 337,629 245.811 415,032 162,057 155,627 733,256 715,445 10,125 13,180 7,119 10,890 16,540 4,998 1,506,303 11652,801 126,496 320,733 1,632,799 1,973,534 59,595 62,978 18,584 104,733 146,190 219,075 224,369 386,786 122,226 113,854 262,657 270,207 609,252 770,847 101,814 103,221 890,062 874,507 91,640 92,201 1,083, 516 1,069,929 1,692, 768 1,840,776 (59,969) 132,758 221,104 (126,496) (320,733) (126,496) (99,629) (186,465) 1,881,798 $ 1,695,333 SEE THE ACCOMPANYING NOTES TO THE FINANCIAL STATEMENTS WHICH ARE AN INTEGRAL PART HEREOF. (4) 33,129 1,848,669 $ 1,881,798 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas STATEMENTS OF CASH FLOWS Cash Flows From Operating Activities Cash received from dues and projects Cash received from government entities Cash received from other operating activities Interest received Cash paid to employees and suppliers Net Cash Provided by Operating Activities Net Cash Used by Investing Activities Purchase of equipment Net Increase in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year For the Year Ended December 31, 2012 $ 920,030 719,764 26,665 7,119 (1,549,M) 124,545 Exhibit III 2011 $ 1,198,880 717,070 18,178 10,890 (1, 790, 046) 154,972 (11,690) (36,735) 112,855 1,187,468 $ 1,300,323 RECONCILIATION OF INCREASE (DECREASE) IN NET ASSETS TO NET CASH PROVIDED BY OPERATING ACTIVITIES Increase (Decrease) in net assets Adjustments to reconcile increase (decrease) in net assets to net cash provided by operating activities Depreciation Decrease (Increase) in accounts receivable Decrease in promises to give Decrease (Increase) in prepaid expenses Increase in accounts payable and accrued expenses Increase (Decrease) in dues collected in advance Increase (Decrease) in program income collected in advance Total Adjustments Net Cash Provided by Operating Activities 118,237 1,069,231 $ 1,187,468 $ (186,465) $ 33,129 36,120 40,779 166,911 (24,124) 32,361 (5,052) 64,015 311,010 $ 124,545 SEE THE ACCOMPANYING NOTES TO THE FINANCIAL STATEMENTS WHICH ARE AN INTEGRAL PART HEREOF. (5) 36,120 (28,516) 99,629 86,186 47,248 (39,227) (79,597) 121,843 $ 154,972 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas Exhibit IV a STATEMENT OF FUNCTIONAL EXPENSES For the Year Ended December 31, 2012 Economic Develop- Convention Chamber ment Tourism Total Direct Program Expenses $ 224,369 $ 122,226 $ 262,657 $ 609,252 Administrative and General Expenses Professional services 3,007 1,850 2,853 7,710 Travel expense 6,751 6,881 2,460 .16,092 Office supplies 5,806 3,679 5,510 14,995 Postage 1,792 1,102 1,700 4,594 Communications 2,473 1,550 2,302 6,325 Computer services 4,865 2,993 4,614 12,472 Equipment services 6,452 3,970 6,121 16,543 Dues and subscriptions 4,380 2,470 2,379 .9,229 Insurance 1,067 657 1,012 2,736 Contingency fund 4,113 2,891 4,114 11,118 Total Administrative and General Expenses 40,706 28,043 33,065 101,814 Staff Expenses Salaries 158,259 205,885 284,131 648,275 Payroll taxes 10,955 14,645 19,458 45,058 Contract labor - 28,800 250 29,050 Group medical insurance 21,787 28,009 51,960 101,756 Medical reimbursement 291 762 404 1,457 Group wellness 691 940 1,134 2,765 Retirement 8,194 12,722 16,944 37,860 Group life insurance 70 507 998 1,575 Cafeteria plan 330 381 528 1,239 Disability 984 1,474 1,878 4,336 Unemployment tax 904 1,286 1,820 4,010 Workers compensation insurance 712 953 1,328 2,993 Professional development 2,609 2,887 4,192 9,688 Total Staff Expenses 205,786 299,251 385,025 890,062 Building Operation Expenses Property insurance 2,431 1,496 2,306 6,233 Utilities 5,613 3,454 5,325 14,392 Taxes 7,737 4,761 7,340 19,838 .Maintenance and janitorial 5,872 3,614 5,571 15,057 Depreciation 14,086 8,669 13,365 36,120 Total Building Operation Expenses 35,739 21,994 33,907 91,640 Total Expenses $ 506,600 $ 471,514 $ 714,654 $ 1,692,768 'SEE THE ACCOMPANYING NOTES TO THE FINANCIAL STATEMENTS WHICH ARE AN INTEGRAL PART HEREOF. (6) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas Exhibit IV b STATEMENT OF FUNCTIONAL EXPENSES For the Year Ended December 31, 2011 Economic Develop- Convention Chamber ment Tourism Total Direct Program Expenses $ 386,786 $ 113,854 $ 270,207 $ 770,847 Administrative and General Expenses Professional services 3,287 2,023 3,119 8,429 Travel expense 7,134 5,883 2,674 15,691 Office supplies 4,746 2,921 5,507 13,174 Postage 3,186 1,961 3,022 8,169 Communications 2,278 1,402 2,161 5,841 Computer services 5,594 3,442 5,550 14,586 Equipment services 5,804 3,571 5,506 14,881 Dues and subscriptions 4,344 2,079 2,409 8,832 Insurance 1,019 627 968 2,614 Contingency fund 11,004 - - 11,004 Total Administrative and General Expenses 48,396 23,909 30,916 103,221 Staff Expenses Salaries 161,882 221,139 271,923 654,944 Payroll taxes 11,266 15,838 18,443 45,547 Group medical insurance 21,226 42,414 51,601 115,241 Medical reimbursement 279 287 2,319 2,885 Group wellness 625 984 1,267 2,876 Retirement 7,579 10,465 15,585 33,629 Group life insurance 181 592 1,011 1,784 Cafeteria plan 282 338 444 1,064 Disability 975 1,427 1,656 4,058 Unemployment tax 775 1,069 1,183 3,027 Workers compensation insurance 733 1,114 1,172 3,019 Professional development 1,806 2,577 2,050 6,433 Total Staff Expenses 207,609 298,244 368,654 874,507 Building Operation Expenses Property insurance 2,239 1,378 2,124 5,741 Utilities 5,750 3,538 5,455 14,743 Taxes 8,551 5,262 8,112 21,925 Maintenance and janitorial 5,333 3,281 5,058 13,672 Depreciation 14,086 8,669 13,365 36,120 Total Building Operation Expenses 35,959 22,128 34,114 92,201 Total Expenses $ 678,750 $ 458,135 $ 703,891 $ 1,840,776 SEE THE ACCOMPANYING NOTES TO THE FINANCIAL STATEMENTS WHICH ARE AN INTEGRAL PART HEREOF. (7) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas NOTES TO FINANCIAL STATEMENTS December 31, 2012 and 2011 Nature of Organization and Significant Accounting Policies A. Nature of Organization Salina Area Chamber of Commerce, Inc. (the "Chamber ") is a nonprofit organization located in Salina, Kansas. Its purpose is to administer various activities advancing the general welfare and prosperity of the Salina area especially in the areas of economic development and tourism. B. Income Tax Exemption The Organization is a not - for - profit organization that is exempt from income taxes under Section 501(c)(6) of the Internal Revenue Code. The Organization's Forms 990, Return of Organization Exempt from Income Tax, for the years ending 2009, 2010, and 2011 are subject to examination by the IRS, generally for three years after they were filed. C. Accounting Method The books of the Chamber are maintained and these financial statements were prepared on the accrual method of accounting. Under this method revenues are recognized when earned and expenses are recognized when incurred. D. Net Assets The Chamber has no permanently restricted net assets and therefore all net assets are classified as either temporarily restricted or unrestricted. Temporarily restricted net assets consist of contributions to the Organization's Economic Development Strategic plan that are not yet expended at year end. The Chamber has established a policy of dividing unrestricted net assets into three components: designated for fixed assets, designated for convention and tourism and undesignated. Unrestricted net assets designated for fixed assets is an amount equal to the Chamber's investment in building, furniture, fixtures, equipment, land improvements and land less accumulated depreciation. Unrestricted net assets designated for convention and tourism is the excess income over expenditures of the convention and tourism program. Unrestricted net assets in excess of that designated for fixed assets, economic development and convention and tourism are undesignated. E. Cash and Cash Equivalents For the purpose of the statements of cash flows, the Chamber considers all short-term investment securities purchased with a maturity of three months or less to be cash equivalents. The Chamber maintains checking, certificate of deposit, and deposits under repurchase agreements with eight financial institutions in Salina, Kansas. The amount not covered by F.D.I.C. insurance totaled $580,857, however, this amount was held under repurchase agreements at Sunflower Bank and is secured by direct or indirect obligations of the United States Government. F. Accounts Receivable Accounts receivable are considered to be fully collectible. Accordingly, the allowance for doubtful accounts is zero. G. Inventories Purchases of supplies that might be considered as inventory are expensed when purchased. Actual amounts on hand are considered immaterial. (8) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas NOTES TO FINANCIAL STATEMENTS December 31, 2012 and 2011 H. Membership Dues and Program Income Membership dues and program income are recognized as revenue in the year in which they are earned. The Chamber bills dues in December for the coming membership year, consequently a significant amount of dues are collected in advance and recorded as dues collected in advance in the financial statements. Program revenues are sometimes received in the year preceding the actual event, consequently these revenues are recorded as deferred income in the financial statements. Contributions Unconditional promises to give, are recognized in the period received. Conditional promises to give are not recognized until they become unconditional; that is, when the conditions on which they depend are substantially met. Contributions to be received after one year are discounted at an appropriate discount rate commensurate with the risks involved. Amortization of discounts is recorded as additional contribution revenue in accordance with donor - imposed restrictions, if any, on the contributions. J. Allocation of expenses The basis for allocation of expenses to specific programs is determined by management. Expenses that can be directly identified with specific programs are charged to that program. Other expenses are allocated using predetermined percentages. K. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. L. Products and services received in payment of dues are recorded at estimated market value by the Chamber. 2. Land, Building and Equipment can be summarized as follows: Land, building and equipment are carried at cost. Depreciation of the building and equipment is computed on a straight -line basis over the estimated useful lives of the respective assets. The building, parking lot and landscaping are depreciated over their estimated useful lives which range from 8 to 35 years and the estimated useful lives of the furniture, fixtures and equipment range from 3 to 10 years. 3. Investment Land The Chamber purchased land on May 31, 1985 for $335,382. One -half of this land was used to construct the building which now serves as the Chamber's office and remains on the books at its original cost. The remaining east half of the land was recorded as investment land and is not an integral part of Chamber operations. Subsequent to its original purchase, it was appraised for $100,000 and consequently written down to its fair market value. (9) 2012 2011 Land, Building and Equipment Buildings $ 689,787 $ 689,787 Furniture, fixtures and equipment 430,910 419,220 Land improvements 15,280 15,280 Land 192,691 192,691 1,328,668 1,316,978 Less: Accumulated depreciation (737,242) (701,122) . Total Land, Building and Equipment (net) $ 591,426 $ 615,856 Land, building and equipment are carried at cost. Depreciation of the building and equipment is computed on a straight -line basis over the estimated useful lives of the respective assets. The building, parking lot and landscaping are depreciated over their estimated useful lives which range from 8 to 35 years and the estimated useful lives of the furniture, fixtures and equipment range from 3 to 10 years. 3. Investment Land The Chamber purchased land on May 31, 1985 for $335,382. One -half of this land was used to construct the building which now serves as the Chamber's office and remains on the books at its original cost. The remaining east half of the land was recorded as investment land and is not an integral part of Chamber operations. Subsequent to its original purchase, it was appraised for $100,000 and consequently written down to its fair market value. (9) 0 5. A SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas NOTES TO FINANCIAL STATEMENTS December 31, 2012 and 2011 Agreement Relating to Economic Development The Chamber receives contributions from the City of Salina, Saline County and the Salina Airport Authority (Grantors) to help fund a program, the purpose of which is to encourage economic development in the Salina /Saline County area. The agreement provides that the Chamber will expend funds received on programs and services that the parties to this agreement believe will enhance the economic development of the area. Agreement Relating to Convention and Tourism The Chamber has entered into an agreement with the City of Salina to provide convention and tourism programs to encourage, promote and solicit conventions and tourism for the City of Salina, and the City has appointed a Convention and Tourism Advisory Committee to recommend to the Chamber, programs in connection with this agreement. Under this agreement the City makes contributions to the Chamber of a portion of the proceeds of the local transient guest tax levied on hotel and motel guests. The Chamber board has designated excess income over expenditures for 2012 and 2011 in the amount of $35,000 and $16,398 respectively, as a reserved net asset for convention and tourism in order to fund future contracted obligations. Promises to give Unconditional promises to give at December 31, are as follows: Promises to give expected to be collected in: Receivable within 1 year Receivable beyond 1 year but within 5 years Less allowance for uncollectibles Less discount on promises to give Net unconditional promises to give Retirement Plan 2012 2011 172,073 172,073 (5,162) $ - $ 166,911 The Chamber has established a defined contribution retirement plan covering substantially all qualified employees. Qualified employees are at least 21 years of age and have completed one year of service. Contributions are made by the Chamber equal to 6% of eligible compensation. The total expense under the plan was $37,860 and $33,629 for the years ended December 31, 2012 and 2011, respectively. (10) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas NOTES TO FINANCIAL STATEMENTS December 31, 2012 and 2011 8. Compensated Absences The Chamber grants annual paid vacations to its full time employees based on the following schedule: Years of Service 1 -9 10 or more Annual Vacation Allowance 10 days 15 days Vacation days earned must be used within one year and do not accumulate. 9. Leases The Chamber leases an automobile used in its operations. Total lease expense for the years ended December 31, 2012 and 2011 is $5,734 and $5,735, respectively. The following is a schedule of future minimum lease payments required under these operating leases as of December 31, 2012: Year Ended December 31, 2013 $ 956 2014 "Subsequent 10. Economic Development Strategic Plan The following information sets forth the amount of temporarily restricted contributions received and expended in relation to the Chamber's Economic Development Strategic Plan. Beginning Temporarily Restricted Net Assets Contributions Expenditures Ending Temporarily Restricted Net Assets 11. Subsequent Events 2012 2011 $ 126,496 $ 226,125 221,104 (126,496) (320,733) $ - $ 126,496 Salina Area Chamber of Commerce, Inc.'s management has evaluated events and transactions occurring after December 31, 2012 through March 25, 2013. The aforementioned date represents the date the financial statements were available to be issued. (11) SUPPLEMENTAL INFORMATION SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF PROGRAM REVENUES .For the Year Ended December 31, 2012 2011 Program Revenues Farm show $ 98,114 $ 93,576 Dairy show 11,816 12,081 Leadership Salina 17,650 15,600 International trip - 92,581 Membership meetings 21,106 22,342 Website sponsorships 4,200 4,200 Chamber - Net 4,130 5,135 Legislative action 1,200 1,200 Gift certificate sponsorship 1,200 1,125 Annual meeting 86,395 153,055 SDI support - 14,137 Total Program Revenues $ 245,811 $ 415,032 (12) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF DIRECT PROGRAM EXPENSES Chamber Direct Program Expenses Agriculture Farm show Agriculture development Dairy show Total Agriculture Direct Program Expenses Community Development Leadership Salina International trip All America team Arts Transportation Total Community Development Direct Program Expenses Internal Affairs Ambassadors Membership services Plans and directors Communication and image Chamber - Net Legislative action Membership meetings Annual meeting Total Internal Affairs Direct Program Expenses Total Chamber Direct Program Expenses Economic Development Program Expenses Business Retention and Expansion Marketing Travel /Corporate visits Research Computer hardware /software Professional membership dues Total Business Retention and Expansion New Business Attraction Advertising Marketing Travel /call tips and trade shows Research Computer hardware /software Professional membership dues Total New Business Attraction . '(13) For the Year Ended December 31, 2012 2011 $ 46,751 $ 48,708 941 2,181 11,903 12,089 59,595 62,978 4,316 4,510 17,765 13,362 271 89,259 537 197 11 219,075 - 1,915 18,584 104,733 6,931 6,146 3,058 4,887 1,656 1,087 23,274 22,144 4,316 4,510 49 426 20,550 19,619 86,356 160,256 146,190 219,075 224,369 386,786 29,242 5,697 - 53 353 5,360 1,946 1,921 158 216 31,699 13,247 944 23,829 19,967 - 915 4,050 15,085 990 821 683 1,381 29,552 39,113 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF DIRECT PROGRAM EXPENSES (Continued) Commercial Development Marketing Travel /developers Research Professional membership dues Total Commercial Development Workforce Development STC /web services /seminars Travel /employee recruitment/job fairs /dues HR local events Marketing Research YPN Census Total Workforce Development For the Year Ended December 31, 2012 . 2011 126 .E 334 56 460 116 (1,277) 8,795 10 618 25 110 10,566 17,524 - 11,400 172 498 - 492 9,496 39,437 Uncollectible pledges 30,778 - Legislative Action 2,277 1,685 Military Affairs 6,187 18,512 Miscellaneous 11,777 1,744 Total Economic Development Direct Program Expenses Convention and Tourism Direct Program Expenses Advertising Convention marketing Convention services Tourism Marketing Marketing 1 -70 association TIAK Visitor guide /brochures Total Tourism Marketing (14) 122,226 113,854 57,432 12,160 8,517 64,246 14,190 9,908 15,658 9,188 4,754 4,642 1,231 1,886 - 1,938 21,643 17,654 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF DIRECT PROGRAM EXPENSES (Continued) Total Convention and Tourism Direct Program Expense Total Direct Program Expenses (15) 262,657 270,207 $ 609,252 $ 770,847 For the Year Ended December 31, 2012 2011 Sporting Events Special events 10,196 16,682 High school basketball 3,117 3,000 High School wrestling 755 780 High school football 20,561 20,960 High school baseball /softball 23,634 20,795 NJCAA women's basketball 91,706 85,944 ASA & AFA softball 2,819 3,776 Total Commercial Development 152,788 151,937 Special Projects Hospitality services 934 1,158 Smoky Hill River Festival 5,000 5,000 Visit Salina organization dues /art 1,650 3,889 Calendar of events 2,400 2,200 Miscellaneous 133 25 Total Special Projects 10,117 12,272 Total Convention and Tourism Direct Program Expense Total Direct Program Expenses (15) 262,657 270,207 $ 609,252 $ 770,847 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF REVENUES AND EXPENSES UNDER AGREEMENT WITH THE CITY OF SALINA, SALINE COUNTY AND THE SALINA AIRPORT AUTHORITY TO PROVIDE ECONOMIC DEVELOPMENT SERVICES For the Year Ended December 31, 2012 2011 Revenues City of Salina $ , 85,000 Saline County 15,000 Salina Airport Authority 15,000 Economic development strategic plan - Grant services 15,300 Program revenue 31,757 Total Revenues $ 162,057 Expenses Program expenses (Schedule 1A) $ 122,226 Administrative and general expenses (Schedule 2A) 28,043 Staff expenses (Schedule 3A) 299,251 Building operation expenses (Schedule 4A) _ 21,994 Total Expenses. $ 471,514 (16) $ 85,000 15,000 20,000 221,104 15,300 20,327 $ 376,731 $ 113,854 23,909 298,244 22,128 $ 458,135 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF REVENUES AND EXPENSES UNDER AGREEMENT WITH THE CITY OF SALINA, SALINE COUNTY AND THE SALINA AIRPORT AUTHORITY TO PROVIDE ECONOMIC DEVELOPMENT SERVICES Schedule 2A - Administrative and General Expenses Professional services For the Year Ended 1,850 $ December 31, Travel expense 2012 2011 Schedule 1A- Program Expenses Office supplies Business retention $ 31,699 $ 13,247 New business attraction 29,552 39,113 Commercial development 460 116 Workforce development 9,496 39,437 Uncollectible pledges 30,778 - Legislative action 2,277 1,685 Military affairs 6,187 18,512 Miscellaneous 11,777 1,744 Total Program Expenses $ 122,226 $ 113,854 Schedule 2A - Administrative and General Expenses Professional services $ 1,850 $ 2,023 Travel expense 6,881 5,883 Office supplies 3,679 2,921 Postage 1,102 1,961 Communications 1,550 1,402 Computer services 2,993 3,442 Equipment services 3,970 3,571 Dues and subscriptions 2,470 2,079 Insurance 657 627 Contingency fund 2,891 - Total Administrative and General Expenses $ 28,043 $ 23,909 Schedule 3A - Staff Expenses Salaries $ 205,885 $ 221,139 Payroll taxes 14,645 15,838 Contract labor 28,800 - Group medical insurance 28,009 42,414 Medical reimbursement 762 287 Group wellness 940 984 Retirement 12,722 10,465 Group life insurance 507 592 Cafeteria plan 381 338 Disability 1,474 1,427 Unemployment tax 1,286 1,069 Workers compensation insurance 953 1,114_ Professional development 2,887 2,577 Total Staff Expenses $ 299,251 $ 298,244 (17) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF REVENUES AND EXPENSES UNDER AGREEMENT WITH THE CITY OF SALINA, SALINE COUNTY AND THE SALINA AIRPORT AUTHORITY TO PROVIDE ECONOMIC DEVELOPMENT SERVICES (Continued) Schedule 4A - Building Operation Expenses Property insurance Utilities Taxes Maintenance and janitorial Depreciation Total Building Operation Expenses (18) For the Year Ended December 31, 2012 2011 $ 1,496 3,454 4,761 3,614 8,669 $ 21,994 $ 1,378 3,538 5,262 3,281 8,669 $ 22,128 SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF REVENUES AND EXPENSES UNDER CONTRACT WITH THE CITY OF SALINA TO PROVIDE CONVENTION AND TOURISM SERVICES For the Year Ended December 31, 2012 2011 Revenues City of Salina $ 604,764 $ 597,070 NJCAAwomen's basketball 79,323 63,717 High school sports 48,409 45,624 Special functions 760 9,034 Total Revenues, $ 733,256 $ 715,445 Expenses - Program expenses (Schedule 1 B) $ 262,657 $ 270,207 Administrative and general expenses (Schedule 2B) 33,065 30,916 Staff expenses (Schedule 3B) 385,025 368,654 Building operation expenses (Schedule 4B) 33,907 34,114 Total Expenses $ 714,654 $ 703,891 (19) SALINA AREA CHAMBER OF COMMERCE, INC. Salina, Kansas SCHEDULES OF REVENUES AND EXPENSES UNDER CONTRACT WITH THE CITY OF SALINA TO PROVIDE CONVENTION AND TOURISM SERVICES Schedule 1 B - Program Expenses Advertising Convention marketing Convention services Tourism marketing Sports Special projects Total Program Expenses Schedule 2B - Administration and General Expenses Professional services Travel expense Office supplies Postage Communications Computer services Equipment services Dues and subscriptions Insurance Contingency fund Total Administration and General Expenses Schedule 313 - Staff Expenses Salaries Payroll tax Contract labor Group medical insurance Medical reimbursement Group wellness Retirement Group life insurance Cafeteria plan Disability Unemployment tax Workers compensation insurance Professional development Total Staff Expenses Schedule 4B - Building Operation Expenses Property insurance Utilities Taxes Maintenance and janitorial Depreciation Total Building Operation Expenses (20) For the Year Ended December 31, 2012 2011 $ 57,432 $ 64,246 12,160 14,190 8,517 9,908 21,643 17,654 152,788 151,937 10,117 12,272 $ 262,657 $ 270,207 $ 2,853 $ 3,119 2,460 2,674 5,510 5,507 1,700 3,022 2,302 2,161 4,614 5,550 6,121 5,506 2,379 2,409 1,012 968 4,114 - $ 33,065 $ 30,916 284,131 19,458 250 51,960 404 1,134 16,944 998 528 1,878 1,820 1,328 4.192 $ 385,025 $ 2,306 5,325 7,340 5,571 13,365 $ 33,907 $ 259,561 18,194 50,651 371 16,314 862 516 1,592 1,226 1,121 4,428 $ 354,836 $ 2,041 5,443 5,950 6,062 13,365 $ 32,861 J O F- N 0 O N "T 'T 00 OD OD V R Cl) CO O O r r W N O O 0 > V 'IT V ' O O O N N N W N O 0 > w U M N 0V 1 Z Q Q F- r z m W 0 Z N 0N Z �i 0 Z C9 N N 01 Of x Z � m IL w Ld W O O (n (n O (n O O O O N r r 00 O C N P- 01 O - O Cl) N M N IL O Q — 00 M n LL O 0) Q 5 V (Ni or- n m N O Cl) Cl) W a F QQ w N 07 CD ONN O 0 co QoO 0)rnO 0) OF FOB v00o'i v N W O O N , N Cl) 0) O W m z Q (n W O r M Cl) ,(O ZU U_ r- `n > /� ( Oo 00 C6 Q O N 00 N O (00 U) IL w } Q' W Z > W IL Q Z W F- m oW F z m o wr �o Q z w C9 Z O IL 0 IL m d W w CO J O F- N 0 O N 0 O N O O N U) a 0 O m N x Q U 00 O O N r` O O N 00 OD OD V -li O O r r O O O O O O N � r r M M O r- Cl) V O r- Cl) N O CO N Cl) Cl) It LO 0) (0 , V 0) 00 � M M Cl) co It �I O (6 0 v r� O r- 04 Cr) 00 M (O r (0 N O 00 , Iq co M O V rf N , 0) N 00 O Cl) N it it i 1 W U g 3 w U Q m 0 Z Q Q F- z m W Z wo Z �w Z C9 O a Q w Of x z m IL w