FD - 1-16-12 Solvent1
A3 Problem Solving
Use this form when solving a specific problem
Use the Process Review Report to identify waste and update processes
Concern/Problem
(Describe concern or problem in a very brief statement that clearly identifies the
issue) Solvent use program at Fire Station #3
Identify those
departments, divisions,
or units that may be
impacted
(Include the unique budget unit finance code for each department that is impacted,
ie. Police Dept: 210…)
Fire Department Maintenance
Record the date the
problem was identified
01-08-2013
Originator
(Identify the individual(s) or team who identified this concern/problem)
Casey Stephenson EVT Mechanic for the Fire Department
Contacts
(Identify all those that were contacted in order to obtain information regarding this
issue)Chief Scott Abker, Chief Calvin Kelsey, Chief David Turner
Problem Solving Team
(Identify all those who participated in solving this concern/problem) Chief Scott
Abker, Chief Calvin Kelsey, Chief David Turner, Casey Stephenson
Describe Current
Situation
(using a narrative form describe in detail the current situation, including all issues
that arose)
Identified that solvent scheduled to be replaced on a 3 month rotation at a cost of
300.00 per scheduled replacement. For total of 1200.00 per year expense.
Analysis
(using bullet points, LSS charts or diagrams, or any other analytical tools provide a
thorough, yet succinct analysis that clearly identifies the root cause of the problem)
Identified that solvent was being replaced to soon and was not needed.
Make Recommendation
(identify the actions required in order to solve this concern/problem and minimize or
prevent it from ever happening again)
Recommendation from Staff is to eliminate quarterly replacement and replace with
bi yearly or every six months replacement.
Labor and Cost Savings XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
Annual dollar savings:
600.00 annual savings
XXXXXXXXXXXXXXXXXXXXX
Annual hours of increased capacity:
XXXXXXXXXXXXXXXXXXXXX
Use bullet points to identify customer service or employee benefits:
Implementation Plan
(briefly describe the implementation plan upon approval of this project)
Changed service interval with Safety Kleen to a bi yearly replacement.
Attachments (include current and proposed process documentation forms, or before and after
photos, or other before and after descriptions as appropriate)
2
XXXXXXXXXXXXXXXXXXX
Approval Process
See next page for approval process
Battalion Chief’s
Review
and others in the Chain of
Command
Instructions: This form is submitted through the chain of command to the Director
Date:01/16/2013
Name :David Turner
Comments:
Fire Chief’s Approval
Instructions: Approval authority is delegated to each Director for all
recommendations that result in $5,000 or less in annual savings, or 250 hours or
less of annual increased capacity. This form is sent to the Process Improvement
Director for his approval.
Date:01/16/2013
Name: Larry Mullikin
Approved/Denied: Approved
Process Improvement
Director’s Approval
Instructions: Upon approval this form is sent to the CMO Executive Assistant, who
forwards a copy to members of the Executive Support Team. They determine how to
convert hours into budgetary savings.
Date:01/16/2013
Approved/Denied:
City Manager’s
Approval
Instructions: Final sign off for all recommendations that exceed $5,000 in annual
savings, or 250 hours of annual increased functional capacity is by the City
Manager, who also signs off on any plans to convert hours to budgetary savings. The
CMO Executive Assistant converts the approved form into a pdf file that is saved on
the P drive and in Laserfiche.
Date:
Approved/Denied: