PR - 2-13-13 Pool Storage Conversion1
A3 Problem Solving
Use this form when solving a specific problem
Use the Process Review Report to identify waste and update processes
Concern/Problem
Provide needed storage area close to the Oakdale Park
shop.
Identify those processes that may be
impacted
Travel time to and from the Stimmel storage facility
Record the date the problem was
identified
January 2013
Originator
Park Maintenance team, Brett Huffman, Chris Lackey,
Don Reiff, Dennis Ehlts and Tim Gengler
Contacts
Robert Ash
Problem Solving Team
Park Maintenance team
Describe Current Situation
The Park Division currently stores supplies and material
at the Stimmel facility on the north edge of town. Also a
lot of supplies, like barrels and barricades are stored
outside at Oakdale Shop. Being on the north edge of
town a lot of time is wasted in traveling to the site and
back. Plus some things are stored outside at Oakdale
because there is not room inside.
Analyze
By removing some wall and cleaning out the old
swimming pool bath house supplies and equipment can
be stored in the building across the street from the
Oakdale shop eliminating travel time. Also because the
facility is large enough supplies that were stored outside
at Oakdale can now be located inside.
Make Recommendation
Remove the inside walls, clean up and organize the old
pool bath house for storage.
Labor and Cost Savings XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXX
Annual dollar savings: $154 reduced vehicle expense in
traveling to Stimmel storage facility
XXXXXXXXXXXXXXXXXXXXX
Annual hours of increased capacity: 14 man hours in
reduced travel time to Stimmel storage facility
XXXXXXXXXXXXXXXXXXXXX
Supplies and equipment can now be stored inside and
located close to work.
Implementation Plan
This winter park crews will remove inside walls, clean and
organize the old bath house for storage.
2
Attachments
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Approval Process
See next page for approval process
Supervisor’s Review
and others in the Chain of Command
Instructions: This form is submitted through the chain of
command to the Director
Date: Feb. 13, 2013
Name: Robert Ash
Comments: This is a good project that will save time and
money.
Director’s Approval
Instructions: Approval authority is delegated to each
Director for all recommendations that results in $5,000 or
less in annual savings, or 250 hours or less of annual
increased capacity. This form is sent to the Process
Improvement Director for his approval.
Date: 2-13-2013
Name: Dion Louthan
Approved/Denied: Good project that certainly improves
efficiency.
Process Improvement Director’s Approval
Instructions: Upon approval this form is sent to the CMO
Executive Assistant, who forwards a copy to members of
the Executive Support Team. They determine how to
convert hours into budgetary savings.
Date: 2-13-2013
Approved/Denied:
City Manager’s Approval
Instructions: Final sign off for all recommendations that
exceed $5,000 in annual savings, or 250 hours of annual
increased functional capacity is by the City Manager, who
also signs off on any plans to convert hours to budgetary
savings. The CMO Executive Assistant converts the
approved form into a pdf file that is saved on the P drive
and in Laserfiche.
Date:
Approved/Denied: