11-23-1992 Minutes� Ccs
— 92-447
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
NOVEMBER 23, 1992
4:00 p.m.
The Regular Meeting of the Board of Commissioners met in the Commission
Meeting Room, City -County Building, on Monday, November 23, 1992, at 4:00
p.m.
There were present:
Mayor Carol E. Beggs, Chairman presiding
Commissioner Peter F. Brungardt
Commissioner John Divine
Commissioner Stephen C. Ryan
Commissioner Joseph A. Warner
comprising a quorum of the Board, also present:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Jacqueline Shiever, City Clerk
Absent:
None
None
None
CITIZEN FORUM
AWARDS - PROCLAMATIONS
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None
CONSENT AGENDA
(6.1) Approve the Minutes of the Regular Meeting November 9, 1992.
(6.2) Set the date of Tuesday, December 15, 1992 as the date to receive
bids for Engineering Project 92-861, the Prescott Avenue Street and Storm
Drainage Improvements.
(6.3) Set the date of Tuesday, December 15, 1992 as the date to receive
bids for Engineering Project 92-867, Building Demolition Project.
(6.4) Resolution Number 92-4524, authorizing the Mayor or City Manager to
execute Amendment Number 9 to the Department of Housing and Urban
Development Annual Contributions Contract KC -7015.
(6.5) Authorize the City Manager to notify TCI of the City's desire to have
no 1993 increase in support fee for P.E.G. access services. ( This item would
remain at $.60 on the cable television bills . )
Moved by Commissioner Ryan, seconded by Commissioner Warner that
all items on the Consent Agenda be approved. Aye: (5) . Nay: (0) . Motion
adopted.
None
DEVELOPMENT BUSINESS
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ADMINISTRATION
(8.1) Resolution Number 92-4525, authorizing the Mayor to execute and the
City Clerk to attest Supplemental Agreement Number 1 between the City of
Salina, Kansas and Bucher, Willis and Ratliff, Consulting Engineers, Planners
and Architects, regarding construction engineering services on the Crawford
Street Improvement Project, Phase III, Montrose Street to Ohio Street, by
adding 48 additional working days and increasing the upper limit of
compensation to an amount not to exceed $247,075.
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the project and the reasons for the additional 48 working days
requested by the Kansas Department of Transportation.
Moved by Commissioner Warner, seconded by Commissioner Brungardt
that Resolution Number 92-4525, authorizing the Mayor to execute and the City
Clerk to attest Supplemental Agreement Number 1 between the City of Salina,
Kansas and Bucher, Willis and Ratliff, Consulting Engineers, Planners and
Architects, regarding construction engineering services on the Crawford Street
Improvement Project, Phase III, Montrose Street to Ohio Street, by adding 48
additional working days and increasing the upper limit of compensation to an
amount not to exceed $247,075, be adopted. Aye: (5) . Nay: (0) . Motion
adopted.
(8.2) Resolution Number 92-4526, authorizing the Mayor to execute and the
City Clerk to attest an addendum to an agreement dated September 9, 1991,
between the City of Salina, Kansas and Bucher, Willis and Ratliff, Consulting
Engineers, Planners and Architects, for engineering services related to the
East Dry Creek Interceptor Sewer Project, and increasing the upper limit of
compensation to an amount not to exceed $194,477.74.
Don Hoff, Director of Engineering and Utilities, reviewed the project
and the requested addendum.
Moved by Commissioner Brungardt, seconded by Commissioner Ryan
that Resolution Number 92-4526, authorizing the Mayor to execute and the City
Clerk to attest an addendum to an agreement dated September 9, 1991, between
the City of Salina, Kansas and Bucher, Willis and Ratliff, Consulting
Engineers, Planners and Architects, for engineering services related to the
East Dry Creek Interceptor Sewer Project, and increasing the upper limit of
compensation to an amount not to exceed $194,477.74, be adopted. Aye: (5) .
Nay: (0) . Motion adopted.
(8.3) Resolution Number 92-4527, authorizing and directing the issuance of
a renewal temporary note of the City of Salina, Kansas, in an aggregate
principal amount of $40,000 for the purpose of renewing municipal temporary
note, series PT -109, previously issued for the purpose of providing funds to
pay the cost of sidewalk improvements in the City of Salina, Kansas.
( Temporary Note Series PT -112)
Robert K. Biles, Director of Finance and Administration, reviewed
this temporary note issuance.
Moved by Commissioner Ryan, seconded by Commissioner Divine that
Resolution Number 92-4527, authorizing and directing the issuance of a renewal
temporary note of the City of Salina, Kansas, in an aggregate principal amount
of $40,000 for the purpose of renewing municipal temporary note, series
PT -109, previously issued for the purpose of providing funds to pay the cost
of sidewalk improvements in the City of Salina, Kansas, be adopted. Aye:
(5) . Nay: (0) . Motion adopted.
(8.4) Resolution Number 92-4528, relating to benefits obtainable by cities
under the program for federal aid on highway construction. (Authorizes
Agreement No. 132-92 with the Kansas Department of Transportation for
signalization improvements at the Santa Fe and Prescott Intersection.)
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the agreement with KDOT for signalization improvements at Santa Fe
and Prescott. He said this project is funded under the Hazard Elimination
System grant, and the City's 20% matching share is approximately $12,000.
Kuhl-Coyg Sail Kansas
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Moved by Commissioner Divine, seconded by Commissioner Warner that
Resolution Number 92-4528, relating to benefits obtainable by cities under the
program for federal aid on highway construction, be adopted. Aye: (5) . Nay:
(0) . Motion adopted.
(8.5) Report on bids received November 17, 1992 for Engineering Project
92-865 for the construction of a 500,000 gallon elevated water tower on Markley
Road. (Award the contract to CBI Na -Con, Inc., Plainfield, Illinois, in the
amount of $391,090.)
Don Hoff, Director of Engineering and Utilities, reviewed the bids
received and recommended the contract be awarded to CBI Na -Con, Inc. in the
amount of $391,090.
Moved by Commissioner Warner, seconded by Commissioner Brungardt
that the staff recommendation be accepted and that the contract for Engineering
Project 92-865 for the construction of a 500,000 gallon elevated water tower on
Markley Road be awarded to CBI Na -Con, Inc., Plainfield, Illinois, in the
amount of $391,090. Aye: (5) . Nay: (0) . Motion adopted.
(8.6) Report on bids received November 17, 1992 for Engineering Project
92-866, the 1992 Manhole Regrading Project. (Award the contract to Wilson
Constructors, Inc. in the amount of $23,250).
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the bids received and recommended the contract be awarded to Wilson
Constructors, Inc. in the amount of $23,250.
Moved by Commissioner Brungardt, seconded by Commissioner Ryan
that the staff recommendation be accepted and that the contract for Engineering
Project 92-866, the 1992 Manhole Regrading Project be awarded to Wilson
Constructors, Inc. in the amount of $23,250. Aye: (5). Nay: (0). Motion
adopted.
(8.7) Report on bids received November 17, 1992 for the purchase of one
minivan for the Fire Department. (Award the contract to J J Chevrolet Import,
Inc., in the the amount of $13,897.)
Tom Girard, Fire Chief, reviewed the bids received and recommended
the contract be awarded to J J Chevrolet Import, Inc. for the second option
(without rear window wiper and defogger) in the amount of $13,897.
Moved by Commissioner Ryan, seconded by Commissioner Divine that
the staff recommendation be accepted and that the contract for the purchase of
one minivan for the Fire Department be awarded to J J Chevrolet Import, Inc.,
in the the amount of $13,897. Aye: (5) . Nay: (0) . Motion adopted.
(8.8) Consideration of requests for 1993 - 1994 Special Alcohol Funds.
Robert K. Biles, Director of Finance and Administration, reviewed the
Special Alcohol Fund program and eligibility requirements for groups applying
for these funds.
Moved by Commissioner Ryan, seconded by Commissioner Warner that
the present eligibility requirements for Special Alcohol Fund funding be
maintained. Aye: (5) . Nay: (0) . Motion adopted.
The Commissioners and staff discussed the accounting difference
between the All-American Partnership and the Central Kansas Foundation.
Lefty Engebritson, Executive Director of Central Kansas Foundation,
said the funds are passed through the Foundation to the Partnership until some
point in the future when the Partnership becomes a separate entity.
Dennis M. Kissinger, City Manager, said the staff of Central Kansas
Foundation has clarified discrepancies in the original application and
recommended funding this agency.
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Moved by Commissioner Warner, seconded by Commissioner Divine that
1993-1994 Special Alcohol Funds be allocated to Central Kansas Foundation in
the amount of $74,805; and to Salina All-American Prevention Partnership in the
amount of $20,000. Aye : (5) . Nay: (0) . Motion adopted.
(8.9) Request for an Executive Session regarding an Attorney -Client
matter.
Moved by Commissioner Divine, seconded by Commissioner Brungardt
that the Board of Commissioners recess into Executive Session for 20 minutes
for the purpose of discussing a matter deemed subject to the attorney-client
privilege, specifically negotiations relating to the former Days Inn property,
for the reason that public discussion would at this time jeopardize the city's
position in the matter and would waive the attorney-client privilege. Aye:
(5) . Nay: (0) . Motion adopted.
The Board of Commissioners recessed into Executive Session at
4:57 p.m. and reconvened at 5:20 p.m.
Moved by Commissioner Divine, seconded by Commissioner Warner that
the Board of Commissioners recess into Executive Session for an additional 15
minutes for the purpose of discussing a matter deemed subject to the
attorney-client privilege, specifically negotiations relating to the former
Days Inn property, for the reason that public discussion would at this time
jeopardize the city's position in the matter and would waive the
attorney-client privilege. Aye: (5) . Nay: (0) . Motion adopted.
The Board of Commissioners recessed into Executive Session at
5:20 p.m. and reconvened at 5:37 p.m.
The Commissioners took no action.
OTHER BUSINESS
Mayor Beggs announced that there will be no meeting on Monday,
November 30, 1992 as it is the 5th Monday of the month.
ADJOURNMENT
Moved by Commissioner Brungardt, seconded by Commissioner Warner
that the Regular Meeting of the Board of Commissioners be adjourned. Aye:
(5) . Nay: (0) . Motion adopted. The meeting adjourned at 5:38 p.m.
4?�C
Carol E. Beggs, Mayor
[SEAL]
ATTEST:
Jacqueline Shiever, CMC
City Clerk