01-15-2013 Minutes• -986 -
The regular monthly meeting of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday, January 15, 2013 , in the Tech Center Conference Room.
The following Board members were present: Karma DeForest; Mary Shaffer, Sally Donatell,
Mary Bender, Christi Manley and Karen Bonar. Others present were Joe McKenzie and
Sandy Wilcox.
Karma DeForest called the meeting to order
MINUTES:
Karma DeForest asked for any changes or additions to the December Board meeting
minutes.
13 -00 On a motion, made by Mary Shaffer and seconded by Sally Donatell it was
RESOLVED THAT: The Board*of Trustees of the Salina Public Library approves the
minutes of the December Board meeting as written. Motion passed. P986. 01/15/2013
PUBLIC COMMENTS:
• None
FRIENDS OF THE LIBRARY
Friends approved the purchase of yard signs for those who complete the summer reading
program to put in their yard and promote the reading program.
DISCUSSION /ACTION
Joe took the Board Members on a Library tour.
Capital Improvement Plan:
We were able to transfer $77,000 to the Capital Improvement Fund in December. This year
we will try to get some options for the Heating and Air improvements. The Youth Services
and Tech Center areas have separate heating and cooling than the rest of the building so we
are looking at the possibility of the same type of system for the main building area.
FINANCIAL REPORT:
The audit will be conducted on January 22nd. The water line item went $6,000 over budget
due to the water leak last year.
•
-987- •
STATISTICAL REPORT:
Meeting room use continues to be high. Program attendance in Youth Services -in December..-
is always ,high: December is usually one of our slowest months due to the holidays.
LIBRARIAN'S REPORT:
We are closed next Monday for the Martin Luther King, Jr. holiday. Joe has spoke to Steve
with the Rescue Mission about, finding some other options for the rescue mission men. We
want to make sure all of our patrons have access to all areas of the library.
Staff worked on the Run Hide Fight process.
BOARD COMMENTS:
Board members asked about the library van graphics, also possible bookshare program..
Karma also mentioned a program that the library may be able to get possible grants. Mary
Shaffer asked about.the CLASS enrollment.
NEW BUSINESS :_
13 -01.On a motion made by Mary Shaffer and seconded by Christi,Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:10 a.m
Motion passed. P987. 01115113.
Sally Donatell'
Secretary Treasurer
Date 01/15/2013
Sandra Wilcox Recorder
SALINA PUBLIC LIBRARY
REVENUE /EXPENDITURE REPORT
JANUARY 2013
- 1
2
3
4
5
January
Jan
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
1,089,807.37
1,089,807.37
2,064,525.00
- 974,717.63
52.79%
310 • UNENCUMBERED CASH BAL REV YR
188,782.00
- 188,782.00
0.0%
315 • INTEREST INCOME
21.31
21.31
1,000.00
- 978.69
2.13%
316 MISC. INCOME
0.00
0.00
0.0%
Total Income
1,089,828.68
1,089,828.68
2,254,307.00
- 1,164,478.32
48.34%
Expense
410 • SALARIES
109,806.50
109,806.50
1,454,307.00
- 1,344,500.50
7.55%
412 PERIODICALS- REFERENCE
1,016.50
1,016.50
24,000.00
- 22,983.50
4.24%
415 LIBRARY MATERIALS
02-415 • YOUTH SERVICES
9,452.17
9,452.17
47,000.00
- 37,547.83
20.11%
05-415 INFORMATION SERVICES /CAMPBELL
346.25
346.25
8,000.00
- 7,653.75
4.33%
08-415 • ADULT COLLECTION
3,771.18
3,771.18
93,000.00
- 89,228.82
4.06%
10-415 E BOOKS
24,000.00
- 24,000.00
0.0%
Total 415 • LIBRARY MATERIALS
13,569.60
13,569.60
172,000.00
- 158,430.40
7.89%
416 INFORMATION TECHNOLOGY
3,235.00
3,235.00
27,000.00
- 23,765.00
11.98%
417 LIBRARY MAT Audio - Visuals
5,325.22
5,325.22
102,000.00
- 96,674.78
5.22%
420 • SUPPLIES
1,287.51
1,287.51
12,000.00
- 10,712.49
10.73%
425 • POSTAGE
0.00
0.00
7,000.00
- 7,000.00
0.0%
430 • WATER
279.97
279.97
6,000.00
- 5,720.03
4.67%
435 • LIGHT & HEAT
0-TELEPHONE
8,812.03
635.62
8,812.03
635.62
102,000.00
6,000.00
- 93,187.97
- 5,364.38
8.64%
10.59%
45 REPAIRS & MAINT
2,158.62
2,158.62
50,000.00
- 47,841.38
4.32%
450 FURNITURE & EQUIPMENT
0.00
0.00
7,000.00
- 7,000.00
0.0%
460 STAFF DEVELOPMENT & TRAVEL
390.54
390.54
15,000.00
- 14,609.46
2.66/o
465 ACCOUNTING
0.00
0.00
7,000.00
- 7,000.00
0.0%
470 INSURANCE
129.50
129.50
22,000.00
- 21,870.50
0.59%
475 PROGRAMS & PROMOTIONAL
381.93
381.93
33,000.00
- 32,618.07
1.16%
485 AUTOMATION
4,003.06
4,003.06
72,000.00
- 67,996.94
5.56%
505 CONTINGENCY
688.49
688.49
16,000.00
- 15,311.51
4.3%
510 CAPITAL EXPENDITURES
120,000.00
- 120,000.00
0.0%
Total Expense
15V% 20:09
'" ?151 N- 720.09
,;2,254;307.00
; , - 2;102;586:91;
kx„ 6.73 °l0
$938,108.59
$938,108.59
January
Jan
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
179,185.31
179,185.31
340,674.00
- 161,488.69
52.6%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
60,595.00
- 60,595.00
0.0%
Total Income Employee Benefit
179,185.31
179,185.31
401,269.00
- 222,083.69
44.66%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,564.15
7,564.15
111,254.00
- 103,689.85
6.8%
765 • KPERS EXPENSE EMPLOYER
8,653.72
8,653.72
104,583.00
- 95,929.28
8.27%
770 • UNEMPLOYMENT INS EMPLOYER
98.60
98.60
1,454.00
- 1,355.40
6.78%
775 HEALTH INSURANCE EMPLOYER
14,332.00
14,332.00
177,478.00
- 163,146.00
8.08%
780 WORKERS COMP INSURANCE
6,500.00
- 6,500.00
0.0%
-Total Expense Employee Benefit
30,648.47
30,648.47
401,269.00
- 370,620.53
7.64 %
Page 1 of 1
li*oWoOT-F]
Reservations: 4,638
Wireless: 695
Computer Students: 56
Youth Servoces. bi 44'111,",
Program Attendance: 722
Computer Use: 1,383
• Visits: 55
Outreach: 248
Monthly Activity Report
JANUARY 2013
'Outreach kk
0 --,,-Y;T v
JAW2 12 2 13',
Activities/Contacts:
16
Homebound:
20
131-1
50
Adult Outreach:
Information ,84
Building Use:
Chat:
27
On-line Ask a Librarian
6
Program Attendance:
40
Info Services Question
3,339
Interlibrary Loans:
490
li*oWoOT-F]
Reservations: 4,638
Wireless: 695
Computer Students: 56
Youth Servoces. bi 44'111,",
Program Attendance: 722
Computer Use: 1,383
• Visits: 55
Outreach: 248
Monthly Activity Report
JANUARY 2013
'Outreach kk
0 --,,-Y;T v
JAW2 12 2 13',
Activities/Contacts:
16
Homebound:
20
Youth Outreach:
50
Adult Outreach:
23
Building Use:
845
Sessions: 22
Participants: 301
Press Re1/Art1cIes/Ads/PSAs-. 21
External Contacts: 9
Internal PR: 1
Security,.. 7-77
Visitors: 27,607
Incidents: 3
Alarms: 271
a Mate a
Ciicul tidh bf _7AN�;41
0 --,,-Y;T v
JAW2 12 2 13',
Adult Materials:
30,448
-36,683
30,448
36,683
Adult Renewals:
2,911
2,849
2,911
2,849
Youth Services Materials:
12,542
16,350
12,542
16,350
Youth Services Renewals:
1,330
1,250
1,330
1,250
eLibrary:
1,218
Adult:
1,218
786
Total Circulated:
48,449
57,132
49,449
57,132
Adult Borrowers: (includes Y.S.)
9,880
9,880
Child Borrowers:
862
862
New Library Cards:
269
255
Adult:
80
269
Youth Services:
2,065
80
Materials Reserved:
'R06M Uie:��-.-�t.,�.--�.-,".--'Md'nthiv
2,065
Poildctio:n Mrtag'ernent,. . '
65 65
Items Processed
Monthly
YTID
Adult:
786
786
• Youth Services:
404
404
Total:
1,190
1,190
Deleted:
954
954
6,256
9,880
6,256
955
862
955
.255
269
255
99
80
99
2,160
2,065
2,160
.fMeeting
'R06M Uie:��-.-�t.,�.--�.-,".--'Md'nthiv
-.,:. .7wd
Prescott Room:
65 65
Small Conf Rm 1 & 2:
Tech Center Conf Room:
Learning Center 1 & 2:
Silent Study I & 2:
62 62
19 19
38 38
210 210
0
Librarian's Report
We have been a healthier staff since my last update, or at least have used less sick leave.
We continue to see high use of the self -check units with the one Youth Services work station
topping 54% of check outs and the two adult units accounting for 71% of their check outs, not
counting renewals. This is becoming a nice balance so that patrons often have a choice of going
through staff or doing it themselves and either way not having much of a wait.
Now, we are looking at that mobile app for library access via smartphone. One of its special
add -on features is book check. It allows patrons to check out an item on their own with their
phones. It sounds cool. But, we're not sure that convenience is worth the money, or is as simple
as our self -check units. I saw the Chicago Public Library wondering the same thing. But, this is
next step library technology and increases access. for many users, allowing us to live our mission
of connecting people to info and learning, while extending our vision of utilizing relevant
technology. The product is called Boopsie. You can learn more at www,boopsie.com
Have you had a chance to see our new blog — Off the Shelf? There are links on the web site, as
well as our social media. Several of our contributors are not on staff. It's another interesting
way to encounter the library and thoughts related to resources, products and experiences.
Last night, Youth Services made their first connection with child care providers who came in to
• the library to meet with Child Care Aware and to pick up some activity kits.
Beginning to watch several bills in the legislature. Two involve changes to firearms statutes.
Another concerns children's internet protection. Of course, they also hold the purse strings for
funding the State Library and subscriptions to databases which are available across the state.
That's a good use of money, as the costs for each library would be too much. As they tinker
with state taxes and deductions, there could also be local impact.
Amy Adams found a simple design on the van graphics — logo, contact info with a graphic of
books. It's clean and bright. She'll come to the meeting to share and discuss it.
The 2012 financial audit has been completed and we have reviewed a draft document. It may
not be printed before the February meeting. It's boring, but when we review it together, I'll try
to highlight the numbers that I look for, such as the actual carry-over dollars, in this year end
review. Since, we have so many accounts it can appear overwhelming, but at the same time, it
presents the big financial picture and can bring clarity. And, it's 6 months between budget
discussions, so a timely reminder of our funding.
Our new member has not been appointed, but I'll let you know when I hear from the City Clerk.
Looking forward to discussions at our February meeting. See you next week.
• Joe McKenzie
Library Director