01-28-2013 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 28, 2013
4:00 p.m.
w
The City Commission convened at 2:30 p.m. in a Study Session on Property Maintenance
Code. The Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in
Room 107, City -County Building. A roll call was taken followed by the Pledge of Allegiance
and a moment of silence.
1 There were present:
Mayor Norman M. Jennings, Presiding Officer
Commissioner Samantha P. Angell
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Barb Shirley
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
CITIZEN FORUM
John Price, 1305 Wayne, commented on the Health Department building,
Memorandum of Understanding between the City of Salina and Saline County,
architectural and engineering reports regarding the building, structural damage, the
need to secure the sight, building improvements, and current structural issues. Mr.
Price felt that the insurance company should pay the cost of the repairs.
A discussion followed between Mr. Price, Commission, and City Manager Jason Gage
' regarding the engineering and architectural reports, weight load on the roof of the
building, need to remedy the situation, and insurance coverage.
John Bosin, 1373 Eaglecrest, expressed his concerns with water fluoridation and asked
that steps be taken to have it removed.
Lou Tyron, 2021 Edward, Salina Cares, expressed her opposition with fluoridation in
the city's water and that Wichita turned down fluoridation.
Barbara Young, North Salina Community Development, commented on a recent rally
held to get signatures on a petition to get a grocery store in the north side of Salina. Ms.
Young also responded to Commissioner Householter's questions regarding any
suggestions or ideas that may have been given by the public.
Commissioner Crawford expressed her appreciation to the committee for organizing
the efforts and the importance of having a grocer in that part of the city.
Jason Gage, City Manager, noted that the Chamber of Commerce has been working
hard to market the vacant building.
AWARDS AND PROCLAMATIONS
None.
' PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing and report on Petition No. 4353 (filed by John Hendricks on behalf of
Premer Brothers Properties), requesting vacation of 30 ft. of platted restricted access on
Lot 3, Block 2 of the Riffel Addition plus the abutting vacated right-of-way to allow a
right in - right out driveway opening on the west side of South 91h Street a distance of
515 feet south of Schilling Road.
(5.1a) First reading Ordinance No. 13-10672.
Mayor Jennings opened the public hearing.
Page 1
Dean Andrew, Director of Planning, explained the request, use of frontage roads,
shared access drives, and private entrances to access lots from Ninth Street. Mr.
Andrew continued to note that staff did not support the request, but would be
supportive of a plan to redesign and/or relocate the proposed driveway so it would be
located and designed to function as a true shared access drive. He also noted that
w modification to the Schilling and Riffel intersection was done in 2010.
Ken Wasserman, attorney representing the petitioner, noted that they would support
$ the redesign.
s
' 13-OQ18 Moved by Commissioner Angell, seconded by Commissioner Householter, to recess for 10
minutes for quasi-judicial purposes and reconvene at 5:08 p.m. Aye: (5). Nay: (0). Motion
carried.
The City Commission reconvened at 5:09 p.m
A discussion followed between Commissioner Angell and Mr. Andrew regarding a
proposed timeline.
13-0019 Moved by Commissioner Angell, seconded by Commissioner Householter, to direct the
petitioner to modify their petition and plan to redesign and/or relocate the proposed
driveway so it would be located and redesigned to function as a true shared access drive and
not as a driveway serving an individual business parking lot and request that any proposed
curb cuts, design, and traffic flow issues to staff by March 11, 2013 and continue the public
hearing on March 25, 2013. Aye: (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of January 14, 2013.
(6.2) Approve the minutes of January 18, 2013.
(6.3) Acknowledge receipt of special law enforcement trust fund report.
' (6.4) Award of contract for the 2013 Crack and Joint Maintenance (Project No. 13-2951) to
Missouri Pavement Maintenance in the amount of $253,845.90 with a 10% contingency of
$25,384.59.
(6.5) Resolution No. 13-6972 authorizing a sound provider agreement for the Smoky Hill River
Festival with Hooper Sound Production Services, LLC.
12-0020 Moved by Commissioner Crawford, seconded by Commissioner Householter, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
(7.1) Application No. P12 -1A (filed by Todd Welsh, Inc. and Presbyterian Manors, Inc.) for
the acceptance of offered utility and drainage easement and street right-of-way
dedications to serve Pheasant Ridge Addition No. 2.
Dean Andrew, Director of Planning, explained the request and the Planning
Commission recommendation.
12-0021 Moved by Commissioner Angell, seconded by Commissioner Householter, to authorize the
Mayor to sign the plat and accept the offered easement and street right-of-way dedications on
behalf of the City, including the dedication by Presbyterian Manors, Inc. of a 20 ft utility and
drainage easement outside the boundary of the plat that is needed to allow the extension of
' the north -south drainage easement in its current alignment. Aye: (5). Nay: (0). Motion
carried.
(7.2) Second reading Ordinance No. 12-10648 changing the zoning district classification in
Pheasant Ridge Addition No. 2 to R-1 (Single -Family Residential) district.
Mayor Jennings noted that the ordinance was passed on first reading on July 23, 2012
and since that time no comments have been received.
12-0022 Moved by Commissioner Householter, seconded by Commissioner Crawford, to adopt
Ordinance No. 12-10648 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
Page 2
ADMINISTRATION
(8.1) Consideration of bids for the 2012-2013 Wayfinding Signs, Project No. 12-2906.
N Dan Stack, City Engineer, explained the project, bids received, and state grant funding.
a
A discussion followed between Commissioner Householter, Mayor Jennings, Mr. Stack,
and Jason Gage, City Manager, regarding the cost of using in-house labor.
13-023 Moved by Commissioner Crawford, seconded by Commissioner Householter, to reject the
bids and adopt Resolution No. 13-6977 authorizing the submittal of an application to the
g Kansas Department of Transportation for 2013 Traffic Enhancements program funds to assist
with the project. Aye: (5). Nay: (0). Motion carried.
(8.2) Resolution No. 13-6969 providing for the advisability and authorization related to
establishing special improvement district for street, drainage, water and sanitary sewer
improvements in Pheasant Ridge Addition No. 2.
Dan Stack, City Engineer, explained the request, project, estimates, and funding.
A discussion followed between Commissioner Householter, Mr. Stack, Michael
Schrage, Deputy City Manager, Jason Gage, City Manager, Gary Hobbie, Director of
Development Services, and Mayor Jennings regarding project funding, price point of
the homes, and development agreement.
Commissioner Angell encouraged residential and commercial developers to come into
Salina.
Commissioner Householter discouraged green space development and encouraged
redevelopment.
Todd Welsh, 221 Morris, expressed the need for grass root developers and to encourage
development.
13-0024 Moved by Commissioner Crawford, seconded by Commissioner Angell, to adopt Resolution
No. 13-6969. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 13-6978 terminating the Original Development Agreement for the
Workforce Housing Project and authorize the revised Workforce Housing
Development Agreement.
Gary Hobbie, Director of Development Services, explained the current, proposed
agreements, funding, and price -cap of the homes.
Michael Schrage, Deputy City Manager, clarified the grant funding, soliciting proposals
for housing, and flood plain.
Greg Bengtson, City Attorney, commented on the grant funding, utilization of special
assessment funding, and administrating the grant.
Commissioner Shirley questioned who markets for the work force housing.
Todd Welsh, 221 Morris, commented on the need for work force housing. There is no
income limits and used for recruiting people to the community.
A discussion followed between Commissioner Shirley and Mr. Welsh regarding the
one-year limit.
' Mr. Welsh thanked city staff for their work on the project.
Dennis Lauver, Chamber of Commerce, commented on the need for work force
housing and financing residential development.
13-0025 Moved by Commissioner Angell, seconded by Commissioner Shirley, to adopt Resolution No.
13-6978. Aye: (5). Nay: (0). Motion carried.
(8.4) Resolution No. 13-6974 authorizing the preparation and filing with the Kansas
Department of Commerce of a Small Cities Community Development Block Grant -
Recovery Act (CDBG-R).
Gary Hobbie, Director of Development Services, explained the request.
Page 3
13-0026
Moved by Mayor Jennings, Commissioner Householter, to recess for a five minute break. Aye:
(5). Nay: (0). Motion carried.
N
The City Commission reconvened at 6:25 p.m.
a
Mayor Jennings opened the public hearing
w
Brian Richardson commented on redevelopment and thanked staff and Salina
Downtown for their assistance.
Michael Schrage, Deputy City Manager, commented on the requirement to determine
'
the property to be a blight on neighborhood.
Jim Wilson, President Assurance Partners, expressed that they were excited to come
back to downtown Salina.
A discussion followed between Commissioner Shirley and Mr. Hobbie regarding the
application narrative on the river renewal initiatives.
Mr. Hobbie summarized the structure and proposed improvements.
Phyll Klima, Salina Downtown, Inc., commented on the project and exterior renovation
of the property.
13-0027
Moved by Commissioner Angell, seconded by Commissioner Crawford, to adopt Resolution
No. 13-6974. Aye: (5). Nay: (0). Motion carried.
13-0028 11 Moved by Commissioner Angell, seconded by Commissioner Householter, to adopt
Resolution No. 13-6975. Aye: (5). Nay: (0). Motion carried.
Mayor Jennings closed the public hearing.
Mr. Schrage clarified the revisions to the agreement with North Central Regional
Planning Commission.
' (8.5) Approval of an Energy Performance Contract with Johnson Controls (ESCO) for a
Downtown Lighting Improvement Project and an additional Alternate Lighting
Construction Contract for additional lighting in the downtown area.
Michael Fraser, Director of Public Works, explained the project, funding, and
agreements.
A discussion followed between Commissioner Angell, Tim Mentz, Johnson Controls,
and Jason Gage, City Manager, regarding the calculation of energy savings, future
projections, and paybacks.
13-0029 Moved by Commissioner Householter, seconded by Commissioner Angell, to approve the
Energy Performance Contract with Johnson Controls in the amount of $2,476,876, plus pay the
FCIP fee of $40,769 for a total cost of $2,517,645. Aye: (5). Nay: (0). Motion carried.
13-0030 Moved by Commissioner Householter, seconded by Commissioner Angell, to approve the
Alternate Lighting Project Agreement with Johnson Controls in the amount of $590,889. Aye:
(5). Nay: (0). Motion carried.
(8.6) First reading Ordinance No. 13-10673 levying special assessments for the
improvements in the Stone Lake Addition.
Dan Stack, City Engineer, explained the project, total costs, and funding.
Michael Schrage, Deputy City Manager, commented on ability to do the waiver.
13-0031 Moved by Commissioner Crawford, seconded by Commissioner Angell, to pass Ordinance
No. 13-10673 on first reading. Aye: (5). Nay: (0). Motion carried.
(8.7) Resolution No. 13-6976 authorizing the offering for public sale of Taxable General
Obligation Internal Improvement Bonds, Series 2013-A.
Rod Franz, Director of Finance and Administration, explained the bond issuance.
13-0032 II Moved by Commissioner Angell, seconded by Commissioner Shirley, to adopt Resolution No.
13-6976. Aye: (5). Nay: (0). Motion carried.
(8.8) Request for an executive session (trade secrets).
Page 4
13-0033 Moved by Commissioner Shirley, seconded by Commissioner Householter, to recess into
executive session for 20 minutes to discuss confidential data relating to the financial affairs
and trade secrets of a corporation for the reason that public discussion of the information
h would competitively disadvantage the corporation and reconvene at 7:25 p.m. Aye: (5). Nay:
(0). Motion carried.
a
w
The City Commission reconvened at 8:00 p.m. No action was taken.
N
.s" OTHER BUSINESS
None.
ADJOURNMENT
13-0034 Moved by Commissioner Householter, seconded by Commissioner Shirley, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). otion carried.
The meeting adjourned at 8:00 p.m.
[SEAL] Norman . Jennings, Mayor
ATTEST; „
Lieu Arm Elsey, CMC, City Clerk
Page 5