01-18-2013 MinutesCITY OF SALINA, KANSAS
SPECIAL MEETING OF THE BOARD OF COMMISSIONERS
January 18, 2013
1:30 p.m.
tO
w The special meeting of the Board of Commissioners was called to order at 1:32 p.m. in Room
107, City-County Building. A roll call was taken followed by the Pledge of Allegiance and a
9 moment of silence.
' There were present:
8 Mayor Norman M. Jennings, Presiding Officer
Commissioner Samantha P. Angell
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Barb Shirley
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
ADMINISTRATION
(3.1) Authorize an amendment to the design contract for Fire Station No. 1, Project Phase 1
with DMA Architects.
Jason Gage, City Manager, provided the staff report and informed the Commission that
the architect was present to address any concerns or questions they have.
Mayor Jennings commented on the cost break down provided, addition construction
administration costs, and project timeline.
' Donnie Marrs, DMA Architects, explained the current architect agreement, expiration
of that agreement, proposed fees, and project scope of work and add alternates.
A discussion followed between Commissioner Householter, Mr. Marrs, Mr. Gage, and
Mayor Jennings regarding the size of the office space, scope of work included in Phase
1 and 2, design fees, and contract administration.
Commissioner Householter voiced his concerns of feeling rushed into making the
initial decision regarding the project and the cost of remodeling versus rebuilding.
Further discussions followed between Mr. Marrs, Commissioner Householter, Mayor
Jennings, and Mr. Gage regarding project time frames, additional fees, cost estimates,
add alternates, project contingency and the cost of construction.
Mr. Marrs then responded to Commissioner Crawford's question regarding the
expiration date of the current contract.
Mayor Jennings questioned the importance of the scope of work being presented and
why it was not so important at the beginning.
Commissioner Householter expressed his concerns on redoing something in Phase 2
that was already done in Phase I.
Mr. Marrs explained that the first phase of the project was to do the improvements with
the least amount of disruption; noting that very little of the improvements done in
Phase 1 was going to be effected by Phase 2.
Mr. Gage commented on the use of the space, concept of Phase 2, cost estimates, future
funding of project phasing, and placement of staff during construction.
Commissioner Householter felt that needs should be identified prior to starting.
Mayor Jennings commented on the project phasing and the overall need of the project.
Commissioner Crawford commented on moving staff in and out of the location more
than once did not make sense.
i
Page 1
A discussion followed between Commissioner Householter, Commissioner Angell, Mr.
Gage, Mayor Jennings, and Mr. Marrs regarding the project scope, estimated cost of
fixing the electrical wiring, project budget, and cost effects/ advantages of moving the
office construction work from Phase 2 to Phase 1.
N
Mr. Marrs and Mr. Gage commented on the previous fire station location study that
w was reviewed by past City Commissions, and how it was taken into consideration
when planning the project.
Fire Chief Larry Mullikin spoke on the phasing of the project due to economic status.
II Commissioner Angell clarified that this was to approve the architectural fees and
future change orders would be brought back to the City Commission for approval.
13-0018 Moved by Commissioner Shirley, seconded by Commissioner Householter, to authorize an
amendment to the design contract for Fire Station No. 1, Project Phase I with DMA Architects
in the amount of $34,000 and to bring the additional construction administration cost of $12,00
back to the City Commission at a future meeting. Aye: (5). Nay: (0). Motion carried.
ADJOURNMENT
13-0019 Moved by Commissioner Angell, seconded by Commissioner Householter, that the regular
meeting of the Board of City Commissioners be adjourned. e: Yennings,
ion carried.
The meeting adjourned at 3:02 p.m.
[SEAL] Normanor
Lieu Ann Elsey, CMC, CW Clerk
Page 2