04-05-1993 MinutesCITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
APRIL 5, 1993
4:00 p.m.
The Regular Meeting of the Board of Commissioners met in the Commission
Meeting Room, City -County Building, on Monday, April 5, 1993, at 4:00 p.m.
There were present:
Mayor Carol E. Beggs, Chairman presiding
Commissioner Peter F. Brungardt
Commissioner John Divine
Commissioner Stephen C. Ryan
Commissioner Joseph A. Warner
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Jacqueline Shiever, City Clerk
None
CITIZEN FORUM
Evelyn Maxwell, 414 East Wayne, said she has received requests from
citizens for yield signs on Republic Avenue north of Sunset Park.
AWARDS - PROCLAMATIONS
(4.1) The Mayor proclaimed the Week of April 5 through 11, 1993 as
"KANSAS MASTER TEACHER CAROL BRANDERT WEEK." The proclamation was
read by Melanie Terrill, Public Information Officer of the Board of Education.
(4.2) The Mayor proclaimed the Month of April, 1993 as "FAIR HOUSING
MONTH." The proclamation was read by Cynthia Adcock, Chairman of the
Human Relations Commission.
(4.3) The Mayor proclaimed the Month of April, 1993 as "ALCOHOL
AWARENESS MONTH." The proclamation was read by Buffy Schroller, Salina
All-American Prevention Partnership.
(4.4) The Mayor proclaimed the Week of April 4 through 10, 1993 as
"SALINA VOLUNTEER INCOME TAX ASSISTANCE (VITA) VOLUNTEER WEEK."
The proclamation was read by Ted Cunningham, VITA Volunteer Coordinator for
the Internal Revenue Service.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public Hearing to consider submittal of a 1993 CDBG Community
Improvement grant application.
Roy Dudark, Director of Planning and Community Development,
reviewed the grant application. He said the City's share of $51,000 will be
provided with in-kind services.
Mayor Beggs declared the public hearing open.
Geraldine Briscoe, 631 North Third, said she agreed with the street
improvements proposed in the grant application, but that North Salina is also in
need of a health clinic, fire department, youth center, park and playground
equipment.
William Payton, 640 North Seventh, said the sidewalks in North Salina
are in need of repair, as well as the railroad tracks on Santa Fe. He asked
why businesses are not being promoted for North Salina.
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Jerry Jones, Administrator and Director of the Martin Luther King,
Jr. Child Care Center, 1214 North Santa Fe, said the streets in North Salina
need to be improved, but there is also a need for fire protection and a health
clinic.
Ernest Cole, 153 South Front, said this is a good project but would
I' like to see sidewalks included.
Dennis M. Kissinger, City Manager, said sidewalk improvements are
!I included for those streets being improved with the grant funds.
Curtis Walters, 1208 North Eighth, spoke about dirt building up on
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ii lots along Broadway. He said he would like to see Thomas Park improved.
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Millie Moye, 2731 Bobby Place, teacher at Hawthorne School, said she
would like to see more side streets cleaned of ice and snow in the winter.
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Reverend John Curtis, 1207 North Seventh, said he is concerned with
the lack of street lighting, particularly in front of the Martin Luther King, Jr.
Child Care Center.
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There were no other comments, written or filed, so the Mayor
declared the hearing closed.
(5.1a) Resolution Number 93-4579 authorizing the preparation and filing
with the Kansas Department of Commerce and Housing of a Small Cities
Community Development Block Grant Program application for community
improvement assistance for fiscal year 1993; designating the Mayor as the
authorized representative of the City of Salina to act in connection with
Iythe application; and to rovide such additional information as may be
P
;III required.
93-130 Moved by Commissioner Warner, seconded by Commissioner Brungardt
that Resolution Number 93-4579 authorizing the preparation and filing with the
Kansas Department of Commerce and Housing of a Small Cities Community
11 Development Block Grant Program application for community improvement
assistance for fiscal year 1993; designating the Mayor as the authorized
representative of the City of Salina to act in connection with the application;
and to provide such additional information as may be required, be adopted.
Aye: (5) . Nay: (0) . Motion adopted.
(5. lb) Resolution Number 93-4580, a resolution of residential
anti -displacement and relocation assistance plan under Section 104(D) of
the Housing and Community Development Act of 1974, as amended.
93-131 Moved by Commissioner Divine, seconded by Commissioner Ryan that
Resolution Number 93-4580, a resolution of residential anti -displacement and
relocation assistance plan under Section 104(D) of the Housing and Community
Development Act of 1974, as amended, be adopted. Aye: (5). Nay: (0).
Motion adopted.
CONSENT AGENDA
�I (6.1) Approve the Minutes of the Regular Meeting March 22, 1993.
(6.2) Approve the Minutes of the Special Meeting March 25, 1993.
93-132 Ili Moved by Commissioner Ryan, seconded by Commissioner Brungardt
that all items on the Consent Agenda be approved. Aye: (5). Nay: (0).
Motion adopted.
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DEVELOPMENT BUSINESS
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None
ADMINISTRATION
(8.1) Report on bids received March 30, 1993 for Engineering Project
93-872, Street and Utility Improvements in Austin Subdivision and Mayfair
Addition. (Award the contract for Part IA, Asphalt Pavement, to J.H. Shears'
Sons, Inc. in the amount of $109,312.75 and award the contract for Part IIB,
Utilities, to Stevens Contractors, Inc. in the amount of $85,017.50).
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93-133
93-134
93-135
93-136
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the bids received. He said staff is now doing life cycle cost analyses
on these projects to compare initial construction cost vs. future maintenance
costs, and asphalt pavement ranked above concrete pavement for this project.
Moved by Commissioner Warner, seconded by Commissioner Divine that
the contract for Part IA, Asphalt Pavement, of Engineering Project 93-872,
Street Improvements in Austin Subdivision and Mayfair Addition, be awarded to
J.H. Shears' Sons, Inc. in the amount of $109,312.75, and the contract for
Part IIB, Utilities, be awarded to Stevens Contractors, Inc. in the amount of
$85,017.50. Aye: (5). Nay: (0). Motion adopted.
(8.2) Report on bids received March 30, 1993 for Engineering Project
93-869, Police Department Roof Improvements. (Award the contract to High
Plains Roofing, Inc., Hays, Kansas in the amount of $50,685 for Alternate
Number 1, Ballasted Roof Membrane) .
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the project and the bids received. He recommended the contract be
awarded to High Plains Roofing, Inc., of Hays, Kansas.
Moved by Commissioner Brungardt, seconded by Commissioner Warner
that the staff recommendation be accepted and that the contract for Engineering
Project 93-869, Police Department Roof Improvements be awarded to High Plains
Roofing, Inc. in the amount of $50,685 for Alternate Number 1, Ballasted Roof
Membrane. Aye: (5) . Nay: (0) . Motion adopted.
(8.3) Cancel award of contract for Vibratory Compactor to Knopke Brothers
Construction Supply and award contract to Shoring and Supply in the amount
of $1,324.00.
Frank Weinhold, Director of General Services, reported that the bid
for the vibratory compactor from Knopke Brothers did not meet the
specifications. He recommended that the contract to Knopke Brothers be
cancelled and the contract be awarded to the second low bidder, Shoring and
Supply Co., Inc. of Overland Park, Kansas.
Moved by Commissioner Ryan, seconded by Commissioner Divine that
the staff recommendation be accepted, that the contract for the vibratory
compactor to Knopke Brothers be cancelled and that the contract for the
vibratory compactor be awarded to Shoring and Supply, Co., Inc. of Overland
Park, Kansas. Aye: (5). Nay: (0). Motion adopted.
(8.4) Approve Change Order 5 for Memorial Hall Rehabilitation, Cable
Access Television System, Engineering Project 92-868 in the amount of $33,028.
Shawn O'Leary, Assistant Director of Engineering and Utilities,
reviewed the change order and the overall impact to the contract price.
Mike Henry, Executive Director of Cable Access Television System,
reviewed the change orders and budget for this project.
Moved by Commissioner Divine, seconded by Commissioner Brungardt
that Change Order 5 for Memorial Hall Rehabilitation, Cable Access Television
System, Engineering Project 92-868, in the amount of $33,028, be approved.
Aye: (5). Nay: (0). Motion adopted.
(8.5) Approve Change Order 3 for Engineering Project 90-804, Wastewater
Treatment Plant Number 1 Improvements in the amount of $1,007,992.
Don Hoff, Director of Engineering and Utilities, said that in order to
comply with the City's National Pollutant Discharge Elimination System (NPDES)
Permit, it is necessary to construct effluent disinfection facilities to be
operational by December 31, 1993. He said that a thorough review of the
process showed it is more cost effective to do this project as a change order
rather than to go through the normal bidding procedure.
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Action
93-137 ! Moved by Commissioner Ryan, seconded by Commissioner Warner that
Change Order 3 for Engineering Project 90-804, Wastewater Treatment Plant
jNumber 1 Improvements in the amount of $1,007,992, be approved. Aye: (5).
j Nay: (0). Motion adopted.
93-138
OTHER BUSINESS
Mayor Beggs reminded citizens to vote in the City General Election
Tuesday, April 6, 1993.
ADJOURNMENT
Moved by Commissioner Brungardt, seconded by Commissioner Warner
that the Regular Meeting of the Board of Commissioners be adjourned. Aye:
(5). Nay: (0). Motion adopted. The meeting adjourned at :07 p.m.
Carol E. Beggs, May
[ SEAL]
ATTEST:
01
Jacqueline Shiever, CMC
City Clerk