10-16-2012 Minutes • -978-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, October 16,2012, in the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Mary Shaffer, Sally
Donatell, Christi Manley, Mary Bender and Karen Bonar. Others present were Joe
McKenzie, Sandy Wilcox, Stephanie Johannes and Mike Wilson, observer from the League
of Women Voters.
Karma DeForest called the meeting to order
MINUTES:
Karma DeForest asked for any changes or additions to the September Board meeting
minutes.
12-34 On a motion made by Christi Manley and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the September Board meeting as written. Motion passed. P978. 10/16/2012
• PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
The Friends made over$700 in book sales last month.
ORIENTATION: Stephanie Johannes - Youth Programmer
Stephanie started as our Youth Programmer in May, but she has volunteered for the
Library since sixth grade.
She spoke to the Board about some upcoming Youth Programs. Youth Services had a
Star Wars party last week that was very successful. This week is teen week with many
different programs going on for teens. The Halloween Party will be held on the 31st of this
month.
Youth Services is also working in conjunction with with Brown Mackie College to use a
student from their work services program to help with Library programs and possibly
some tutoring. Stephanie is also already started on summer reading planning for next
year. Cookies and stories with Santa is in the planning stages.
•
979
. .
FINANCIAL:REPORT:
The water bill was high again last month so through some investigation we discovered a
water line leak We,had the:leak repaired and the October bill was much lower Mary .. ..
Bender asked several questions about payments to CLASS instructors.
STATISTICAL REPORT:
It was discovered recently that the circulation stats have been overstated for three years.
In our old system we needed to add the self check numbers our check outs so we continued
to do that when we switched to KOHA. KOHA was already calculating them in, so self
check was being counted twice. Wejwill adjust the reports.
- We will be adding some new statistics to the-reports. .s3 4, ,w:;;.; , , ;• ,.;
LIBRARIAN'S REPORT:
We were open for Columbus Day and will be open on Veterans day. We will close for
Thanksgiving.
We have our new quote for insurance renewal. Insurance rates have gone up over the last
few years. Our rates are increasing slightly.
We did add coverage for all our computer equipment that we didn't have previously.
The new concrete has been poured at our main entrance.
- .
NEW BUSINESS:
Karen Bonar asked about our plan for agenda discussion items coming up. Joe mentioned
that we usually look at policy this time of the year. Karen asked about design for the
Library van. Joe said he would re visit design Options.
12-35 On a motion made by Mary Bender and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 7:55
a.m Motion passed. P979. 10/16/12.
Sally Donatell
Secretary Treasurer Sandra Wilcox Recorder
Date 10/16/2012 is
In
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v
Salina Public Library
REVENUE/EXPENDITURE REPORT
• SEPTEMBER 2012
1 2 3 4 5
OCTOBER JAN-OCT 2012 Budget $Over Budget %of Budget
Income
305 • APPROPRIATIONS 35,761.56 1,983,433.70 1,974,148.00 9,285.70 100.47%
310 • UNENCUMBERED CASH BAL REV YR 218,566.00 209,383.00 9,183.00 104.39%
315 • INTEREST INCOME 23.46 276.74 1,300.00 -1,023.26 21.29%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 35,785.02 2,202,276.44 2,184,831.00 17,445.44 100.8%
Expense
410 • SALARIES 111,975.68 1,121,353.93 1,442,831.00 -321,477.07 77.72%
412 - PERIODICALS-REFERENCE 465.56 11,249.13 25,000.00 -13,750.87 45.0%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 2,755.82 33,123.75 45,000.00 -11,876.25 73.61%
05415 INFORMATION SERVICES/CAMPBELL '= `608:79 -' '' '6,731.86 c - 8,000.00 "r " 1;268.14 " 84.15% -
08415 • ADULT COLLECTION 8,727.72 69,545.87 89,000.00 -19,454.13 78.14%
10-415 E BOOKS 1,546.97 8,061.32 20,000.00 -11,938.68 40.31%
Total 415 • LIBRARY MATERIALS 13,639.30 117,462.80 162,000.00 -44,537.20 72.51%
416 • INFORMATION TECHNOLOGY 4,582.70 22,264.70 25,000.00 -2,735.30 89.06%
417 • LIBRARY MAT Audio-Visuals 8,850.59 64,043.16 100,000.00 -35,956.84 64.04%
420 - SUPPLIES 1,065.11 9,890.34 12,000.00 -2,109.66 82.42%
425 • POSTAGE 107.16 5,293.94 6,000.00 -706.06 88.23%
430 •WATER 1,538.84 11,528.21 6,000.00 5,528.21 192.14%
435 • LIGHT&HEAT 8,163.21 81,920.95 100,000.00 -18,079.05 81.92%
.0 • TELEPHONE 532.08 4,810.99 6,000.00 -1,189.01 80.18%
5 - REPAIRS&MAINT 5,355.56 30,349.06 48,000.00 -17,650.94 63.23%
450 • FURNITURE&EQUIPMENT 887.26 1,978.70 6,000.00 -4,021.30 32.98%
460 • STAFF DEVELOPMENT&TRAVEL 358.52 10,109.63 15,000.00 -4,890.37 67.4%
465 • ACCOUNTING 9.95 5,866.32 7,000.00 -1,133.68 83.81%
470 • INSURANCE 7,192.50 17,148.12 22,000.00 -4,851.88 77.95%
475 • PROGRAMS&PROMOTIONAL 3,214.18 30,991.42 32,000.00 -1,008.58 96.85%
485 -AUTOMATION 4,187.37 40,202.16 72,000.00 -31,797.84 55.84%
505• CONTINGENCY 0.00 3,036.27 18,000.00 -14,963.73 16.87%
510 • CAPITAL EXPENDITURES 80,000.00 -80,000.00 0.0%
Total Expense '-11,72;125.57 " ,-x1;589,499.83 ';2;184,831$0 L-595,331.17 °;72,75%0f
-$1336,340.55 $612,776.61
OCTOBER JAN-OCT 2012 Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 5,779.13 348,748.11 344,132.00 4,616.11 101.34%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 63,061.00 63,261.00 -200.00 99.68%
Total Income Employee Benefit 5,779.13 411,809.11 407,393.00 4,416.11 101.08%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,595.01 77,639.07 110,330.00 -32,690.93 70.37%
765 • KPERS EXPENSE EMPLOYER 7,912.20 76,321.24 99,211.00 -22,889.76 76.93%
770 • UNEMPLOYMENT INS EMPLOYER 98.97 1,012.44 1,442.00 -429.56 70.21%
775 • HEALTH INSURANCE EMPLOYER 12,912.00 132,292.00 191,110.00 -58,818.00 69.22%
780 • WORKERS COMP INSURANCE . 0.00 4,642.75 5,300.00 -657.25 87.6%
•Total Expense Employee Benefit 1 28,518.18 291,907.50 . 407,393.00 -115,485.50 71.65%
•
Page 1 of 1
•
• Monthly Activity Report
'SALINA PUBLIC LIBRARY OCTOBER 2012
Information Services -4' Outreach A,. , r
Chat: 28 Activities: 4
On-line Ask a Librarian 5 Contacts: 5
Program Attendance: 158 Homebound: 22
Info Services Question 3,021 Programming: 75
Interlibrary Loans: 504 Building Use: 845
CLASS c
TechnologyCenter; ` Sessions: 48
Rservations: 4,620 Participants: 585
Wireless: 562
Computer Students: 14 Public Relations Activities,
Digital Design: 16 Press Rel/Articles/Ads/PSAs: 19
External Contacts: 9
Youth Services Department, i;+'' Internal PR: 3
Program Attendance: 1,189
Computer Use 1,936 Security „t
• Total Group Visits: 1 Visitors: 24,750
Outreach: 3 Incidents: 7
Alarms:
Circulation of Materials k, , " 'OCT 2012 OCT 2011 - .YID 2012.;, YTD 2011 -^•".'
Adult Materials: 28,219 35,653 345,247 354,290
Adult Renewals: 3,134 3,129 30,522 32,009
Youth Services Materials: 13,204 16,682 173,419 183,181
Youth Services Renewals: 1,923 1,748 16,497 18,053
eLibrary: 1,047 1,047
Total Circulated: 47,527 57,212 566,732 587,533
Adult Borrowers:(includes Y.S.) 4,843 6,229 60,735 64,226
Child Borrowers: 533 1,011 11,315 12,378
New Library Cards:
Adult: 220 240 2,614 2,364
Youth Services: 87 72 1,187 1,152
Materials Reserved: 1,843 1,682 18,775 17,507
'Collection Management I Meeting Room Use Monthly YIa
Items Processed Monthly YID Prescott Room: 63 446
Adult: 903 7,587 Small Conf Rm 1&2: 54 414
• Youth Services: 718 4,335 Tech Center Conf Room: 38 271
Total: 1,621 11,922 Learning Center 1&2: 48 334
Deleted: 1,700 18,620 Silent Study 1 & 2: 180 180 -
• Librarian's Report
This has been a jumbled,busy month as we work our way through kinks and changes with our.
new self checks and introduce patrons to the machines. Our second unit had the computer
replaced and we are working on a software enhancement that will allow patrons to renew items
on their account via self-check stations. Changes are a process. But, we'll have this one in a final
state soon. Melanie and Lola have been very persistent with the on-going trouble-shooting and
communication. Adult circ staff have been outstanding in introducing the new self-checks with a
positive attitude and it's nice seeing more and more patrons return to use the self-checks. The
most common word that is used to describe them is magic.
Youth Services is about 90% complete on their picture book project. They have been working it
very hard the past 2 weeks. It's a very physical project to shift the location of picture books.
The Department Head group discussed an update to the Capital Improvement Plan this week. We
will discuss it with a larger staff meeting soon and see what emerges. The update to the majority
of our ceiling lights and fixtures is next on the list. We will have to look close at our options for
the cooling system, as what had been estimated was expensive. And, we do understand that while
we like to see improvements, we can't afford to do major work every year.
Related to developing capital projects is our annual transfer from the general fund. We do that in
December if and when we are able and have been able to account for and pay other bills. It looks
• like we are on track to transfer the budgeted $80,000. Looking ahead, we'll surely need it.
Anna has shifted the Recorded Books on CD into the shelves previously occupied by the
cassettes. This has helped create a more open, less congested display of materials. We need more
space for DVD's, mostly for the tight British TV series, which are appreciated, but not as
popular as regular movies. So, this sets up an opening to begin to delete entertainment videos.
We won't do them all at once. We'll see if the Friends want to try to sell them. They made over
$2,300 at their recent sale.
We've made just a few changes to the activity report. We added a security section for your
information, as well as items deleted and silent study room use, which is estimated. We also
added the e-books. This is a draft. It is meant to be a snapshot of statistics and activities for the
month. We can amend this as needed.
We had an offer for a long-term loan and display of some beautiful large model ships. They
would be interesting, but the subject really does not fit with our decor and geographic location.
So, I will probably say no, thanks.
This week we are doing special storytimes for Kansas Reads to pre-schoolers Week. In a few
weeks, we'll do our Cookies, Stories and Santa programs. We lent our Storyteller's Throne to the
Community Theatre for Miracle on 34th Street. So, Santa will use a different chair.
• Thanks for your help. Let us know if you cannot attend the meeting on Tuesday.
Joe