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02-12-1996 MinutesCommission Action # 96-462 96-463 CITY OF SALINA, KANSAS REGULAR MEETING OF THE BOARD OF COMMISSIONERS FEBRUARY 12, 1996 4:00 p.m. The Regular Meeting of the Board of Commissioners met in the Commission Meeting Room, City - County Building, on Monday, February 12, 1996, at 4:00 p.m. There were present: Mayor John Divine, Chairman presiding Commissioner R. Abner Perney Commissioner Evelyn Maxwell Commissioner Peter F. Brungardt Commissioner Kristin M. Seaton comprising a quorum of the Board, also present: Absent: Greg Bengtson, City Attorney Dennis M. Kissinger, City Manager Barbara R. Weber, Deputy City Clerk Judy D. Long, City Clerk None. CITIZEN FORUM AWARDS - PROCLAMATIONS (4.1) The week of February 12 through 16, 1996 as "LIFE UNDERWRITERS' WEEK." The proclamation was read by David Fanshier, Chartered Life Underwriter, Creative Insurance. (4.2) The week of February 18 through 24, 1996 as "NATIONAL ENGINEERS WEEK." The proclamation was read by Roger Alexander, P.E., President of the Smoky Valley Chapter of KES and District II Maintenance Engineer for the Kansas Department of Transportation. PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME (5.1) Public hearing on street and utility improvements in Holiday Resort Addition, Nord Subdivision, Wallerius Addition #2, and Twin Oaks, Twin Oaks II and Twin Oaks III Subdivisions, Project Number 94-907. (5.1 a) First reading Ordinance Number 96-9722 Shawn O'Leary, Assistant Director of Engineering and Utilities, explained the costs and that all improvements are complete. The Mayor opened the Public Hearing. No comments were presented. The Public Hearing was closed. Moved by Commissioner Seaton, seconded by Commissioner Brungardt, to approve Ordinance Number 96-9722 for first reading. Aye: (5). Nay: (0). Motion carried. CONSENT AGENDA (6.1) Approve the minutes of the regular meeting of February 5, 1996. Moved by Commissioner Brungardt, seconded by Commissioner Seaton, to approve the item on the consent agenda. Aye: (5). Nay: (0). Motion carried. DEVELOPMENT BUSINESS (7.1) Consider preliminary approval of a neighborhood revitalization plan for portions of central and north Salina. (7.1 a) Resolution Number 96-4972 establishing a date for a public hearing concerning the adoption of a plan pursuant to the Neighborhood Revitalization Act. Roy Dudark, Director of Planning and Community Development, explained the revitalization, its provisions, restrictions and requirements. He informed the Commission that the Public Hearing date will be set for March 4, 1996 and he explained how the rebate will work. Commission Action # Commissioner Perney stated he will be abstaining from the vote as he owns property the impacted area. Commissioner Maxwell spoke regarding amendments that have been discussed in the session and moved to add the amendments to the plan. Wayne Montgomery, 660 South Santa Fe, commented regarding building triplexes nd tax rebates. 96-464 Moved by Commissioner Brungardt, seconded by Commissioner Seaton, to adopt esolution Number 96-4972 setting the Public Hearing date. Aye: (4). Nay: (0). Abstain: (1), ernev. Motion carried. 96-465 MOM,.: U- ,. 96-468 •• �•S 1723: (7. lb) First reading Ordinance Number 96-9723. Commissioner Maxwell read the following amendments to Ordinance Number 96- Part 7 Section 5. The construction of a new building or an addition to an existing building shall be eligible only if located on a tract of land which was vacant on January 1, 1996 unless the structures occupying the site are deemed to be unsafe or dangerous by the City. Provided however, new construction on a tract of land cleared of structures not deemed to be unsafe or dangerous shall be eligible if approved as a Planned Development District. Part 11 Residential: Rehabilitation, alteration or addition * If the structure is at least 50 years old or has been vacant for at least 5 consecutive years, the rebate shall be 100% for years 1-5 and 50% for years 6-10. Roy Dudark, Director of Planning and Community Development explained the amendments to Ordinance Number 96-9723. Moved by Commissioner Maxwell, seconded by Commissioner Seaton, to approve the amended Ordinance Number 96-9723. Aye: (4). Nay: (0). Abstain: (1), Perney. Motion carried. ADMINISTRATION (8.1) First reading Ordinance Number 96-9724 relating to the cutting of weeds and vegetation, providing for notice and providing for cutting by the City of Salina and providing for charges therefore. This ordinance was clarified by Dennis Kissinger, City Manager, Mayor Divine, and Dudark, Director of Planning and Community Development. Moved by Commissioner Maxwell, seconded by Commissioner Perney, to adopt Ordinance Number 96-9724 for first reading. Aye: (5). Nay: (0). Motion carried. (8.2) Resolution Number 96-4973 designating parking zones in the downtown area. Shawn O'Leary, Assistant Director of Engineering and Utilities, explained the BID request to change six parking spaces from 2 hour to unlimited parking. Moved by Commissioner Perney, seconded by Commissioner Maxwell, to adopt Resolution Number 96-4973. Aye: (5). Nay: (0). Motion carried. (8.3) Report on bids received on January 30, 1996 for one ambulance. Tom Girard, Fire Chief, explained the bids received. He clarified this ambulance is an additional unit, bringing the fleet total up to six locally and explained why it is needed as a safety factor. Moved by Commissioner Brungardt, seconded by Commissioner Maxwell, to award the bid to Danco Emergency Equipment in the amount of $78,200 for one new 1996 Ford E350 Type III ambulance. Aye: (5). Nay: (0). Motion carried. (8.4) Staff report regarding a request from the Salina Public Library to be covered as a new group on the City's health/dental insurance plan, effective March 1, 1996. Mike Morgan, Deputy City Manager, explained the request and the benefits, including the savings to taxpayers. Moved by Commissioner Perney, seconded by Commissioner Maxwell, to authorize the Salina Public Library to be covered under the City's health/dental insurance plan, effective March 1, 1996. Aye: (5). Nay: (0). Motion carried. Commission Action # 96-470 01111 1 aS11,1a .5) Authorize the final close-out of costs for KDOT Project 85 K-3707-01; Schilling terchange, Engineering Project 92-851. Dennis Kissinger, City Manager, gave a report explaining the additional costs incurred the belief that the costs are in line with what may be expected on a project of this size and Moved by Commissioner Seaton, seconded by Commissioner Brungardt, to authorize ,e Mayor and/or City Manager to (1) execute any and all documents and agreements necessary to -ing K.D.O.T. Project Number 135-85 K-3707-01 to final close-out, (2) authorize expenditure to .D.O.T. of final local share of $112,726.15 estimated, and (3) request the Salina Airport uthority to include fifty per -cent of this final local share in their 1997 capital budget for :imbursement to the City. Aye: (5). Nay: (0). Motion carried. 6) Consideration of various actions related to the Magnolia/I-135 Interchange Project Number Dennis Kissinger, City Manager, explained that this project is ready to go to contract Smoky Hill, Inc. for $5,666,667.71. He explained the changes and stated that the total contract [)st is now known. He stated that the project costs did not come in under the projected amount of 6,000,000, that the costs are now at $7,600,000 and gave a breakdown of those costs. He larified that the contingency factor added in was not enough and discussed the possibility of eductive change orders through "Value Engineering" would be limited. He stated we have greements of Good Faith Efforts from all parties and that there are going to be unexpected costs; laking reference to item 8.5 above. Discussing financing, he asked the Commission to extend the ay back period proposing the maximum flexibility in managing the finances. He suggested issuing ,mporary notes one year at a time, paying the interest at the end of the year while reducing the rincipal as applicable. He also proposed that the Escrow/Trustee funds from K.D.O.T. be ctively managed estimating two to three hundred thousand dollars would be available to assist aying on the principal. Mr. Kissinger clarified that this project is and will be over budget and that there are no "smoke and mirrors" involved. He stated that approval of the resolution will be taken as instruction to staff to actively manage the project. He explained to the Commission what will happen if the project is cancelled. The $1,000,000 investment will be lost but the right-of-way easements will be retained to use latter. He stated that without this improvement Schilling Road will be overloaded forcing a four -lane improvement and he explained the impacts on the Capital Improvement Program. Commissioner Perney questioned the scope of the project and was informed that traffic lights at Magnolia and Centennial are a separate project. Ross Long, 1015 South Santa Fe, spoke against the project stating that there are already three adequate interchanges in the area. He strongly disagreed with the use of short-term notes proposed by Mr. Kissinger and requested a feasibility study of another option. He feels the costs are already "out -of -hand" and asked the Commission for a vote from the citizens as this is an election year and the issue can easily go on the ballot. He closed by stating this project will be dumping more traffic into an already congested area, that it will kill downtown Salina and hurt businesses on Crawford. Tim Rogers, Salina Airport Authority, spoke on the following issues: 1) the Salina Airport Authority is in support of this project, 2) the economic impact for seventy-one businesses in the area, a higher percentage of people are driving to the Industrial Center from outside of the city, there is a $117,000,000 total payroll from this area, Scanlan has been looked at previously and has flood problems and safety issues yielding no benefit with Centennial from Crawford improvements scheduled. He closed with item 3) Partnering which he feels is common sense engineering. He stated it really does work and significant savings have been realized with this method. Gerald Cook, President of the Salina Area Chamber of Commerce, gave the history of this project from 1976 through last week. He agrees the costs have escalated however, the reasons for the interchange have not changed. He stated that the first estimate for the project was $2,000,000 and that costs do increase as time goes on. He stated the Chamber considers the acreage to be a prime development area already surrounded by the City. He clarified that the State Street interchange requires four to five feet of fill dirt prior to development and that Schilling Road is filling up very rapidly siting the dramatic value increase of that land which decreases the taxes to other property. He stated his vision is for making more prime development property anticipating commercial development of a nice business park. He stated that Highway 81 will eventually be finished bringing in more south bound traffic. In closing he spoke regarding the lost funds if the project is abandoned and in support of the project siting the creation of an infra -structure improvement. Chris Hopman, President of LIMB Bank, speaking in support of the project, stated UMB is within the benefit district and feel they will benefit. He discussed use of the interchanges and anticipates a shift in traffic to I-135. Commission Action # 96-471 96-472 96-473 96-474 C11111alto U111 Commissioner Perney stated this project will benefit relatively few, will create a rigerous intersection drawing truck traffic to one interchange instead of keeping it spread out. : stated the money issue really bothers him siting a 26% increase since the last vote. He stated nething is really wrong and the Commission can not do anything about it if it goes forward. He lowed Mr. Kissinger's analogy of paying for a home by stating this is like buying a second or rd home concluding that it would be nice to have but is not needed. He feels we have made a stake that cost $1,200,000 but feels it would be a greater mistake to add another $7,000,000 to Commissioner Seaton stated that the project has proceeded in good faith and that she ill vote in favor of it. She stated that this project was a "done -deal" during the last election and he sees positive benefits. Commissioner Brungardt said that the valid reasons for the development still exist. e spoke regarding the Schilling Air Force Base impact on the area and the recovery by the City. e stated he is disappointed at the numbers however feels it is the K.D.O.T. costs impacting the roject. Stating that the validity for the project is still there he will vote for the project. Commissioner Maxwell stated that she is saddened by the increase of costs. She has the objections of the populous have been discounted. She feels this project will hurt other s and that other areas need to be improved anyway. She spoke in support of agricultural and :r possible uses of the area. She said she will decide her vote after she hears the Mayor's Mayor Divine stated that he has been shocked many times over the last seven years ting that engineering is not a science. He feels we will see a further reduction in federal support the future, that access in and out of the area will help develop the tax base, and that he is in )port of separating industrial and residential areas. He noted that the State will maintain this erchange after it is complete unlike the Schilling Interchange which will be maintained by the ;y and which goes into a residential area. He sees a Technology Center in this undeveloped area I is looking for 21 st Century jobs. He will be in support of the project. (8.6a) Resolution Number 96-4974 authorizing the Mayor to execute an agreement concurring with the award of contract for the Magnolia/I-135 Interchange Project. Moved by Commissioner Brungardt, seconded by Commissioner Seaton, to adopt ion Number 96-4974. Aye: (3). Nay (2), Perney, Maxwell. Motion carried. (8.6b) Resolution Number 96-4975 advising and authorizing certain street and drainage improvements at the intersection of Interstate 135 and Magnolia Road. Moved by Commissioner Seaton, seconded by Commissioner Brungardt, to adopt Number 96-4975. Aye: (3). Nay: (2), Perney Maxwell. Motion carried. (8.6c) Resolution Number 96-4976 authorizing the Finance Director and City Clerk to obtain bids for temporary notes for the Magnolia/I-135 Interchange Project. Moved by by Commissioner Brungardt, seconded by Commissioner Seaton, to adopt Number 96-4976. Aye: (3). Nay: (2), Perney, Maxwell. Motion carried. OTHER BUSINESS 1) Mayor Divine stated that next Monday February 19, 1996 is President's Day and there will be a City Commission Meeting. (9.2) Commissioner Perney extended his thanks to Knowles Kountry Real Estate for citizenship in allowing the contractor to use his drive during repairs on Ohio and Ash Streets over the past (9.3) Shawn O'Leary, Assistant Director of Engineering and Utilities, and Don Hoff, Director of Engineering and Utilities, spoke on the status of repairs being made at Ash and Ohio Streets and on Centennail Road. ADJOURNMENT Moved by Commissioner Brungardt, seconded by Commissioner Seaton, that the Regular Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The meeting adjourned at 6:15 p.m. [SEAL] ATTEST: (:?John Divine, Mayor udy Long ity Clerk