09-18-2012 Minutes-976-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, September 18, 2012, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Karma DeForest, Mary
Shaffer, Sally Donatell, Christi Manley, Mary Bender and Karen Bonar. Others present
were Joe McKenzie, Sandy Wilcox, Morgan Davis and Mike Wilson, observer from the
League of Women Voters.
Karma DeForest called the meeting to order
MINUTES:
Karma DeForest asked for any changes or additions to the August Board meeting minutes.
12 -32 On a motion made by Mary Shaffer and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the August Board meeting as written. Motion passed. P976. 09/18/2012
PUBLIC COMMENTS:
None
FRIENDS OF THE LIBRARY
The Friends had another mini book sale last Saturday. They sold around $600.00 worth of
books. They will probably plan another for November.
ORIENTATION: Morgan Davis - CLASS Coordinator
Morgan spoke to the Board about the CLASS program. There are 38 classes scheduled
for this Fall with 414 participants registered. About 50 percent of our registrations are
made online and paid by credit card. We have also added an online suggestion box on our
web page to take patrons suggestions. Morgan will be attending the LEARN conference in
November.
FINANCIAL REPORT:
The water line item is quite a bit higher than budgeted. Light and Heat are in line with the
budgeted amount.
STATISTICAL REPORT:
August is a slower summer month. Business remains steady.
-977-
LIBRARIAN'S REPORT:
RFID tagging continues to go well. We will be doing a DVD only day on Thursday. We
are hoping to be done with books by the end of next week. We will also tag the books
in the Campbell Room even though they don't circulate. We also have a volunteer that
works from 9 to 12 daily putting tags in the CD cases. The new gates and self checks will
be arriving today and the plan is to go live with the new system sometime in early October.
Fee insurance is compiling quotes on our insurance renewal.
We are planning a staff appreciation breakfast on October 4th. We are also coordinating
an internal United Way campaign to begin September 25th. Joe is on the Art Center
Search Committee for their new Executive Director.
Randy Merrell will be returning from Florida to fill in the Technology Trainer position.
The Tech Center Staff continues to help with tagging. They have done approximately
25,000 items.
NEW BUSINESS:
Karen asked about our cassette collection. She asked if the children's cassettes will be
phased out as well as the adult collection. Joe said that is something that he and Kristi
Hansen would need to discuss.
12 -33 On a motion made by Mary Bender and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 7:38
a.m Motion passed. P977. 09/18/12.
Sally Donatell
Secretary Treasurer Sandra Wilcox Recorder
Date 09/18/2012
Salina Public Library
REVENUE /EXPENDITURE REPORT
SEPTEMBER 2012
1
2
3
4
5
SEPTEMBER
JAN -SEPT
Budget
$ Over Budget
% of Budget
Income
305 • APPROPRIATIONS
141,981.96
1,947,672.14
1,974,148.00
- 26,475.86
98.66%
310 • UNENCUMBERED CASH BAL REV YR
218,566.00
209,383.00
9,183.00
104.39%
315 - INTEREST INCOME
24.67
253.28
1,300.00
- 1,046.72
19.48%
316 MISC. INCOME
0.00
0.00
0.0%
Total Income
142,006.63
2,166,491.42
2,184,831.00
- 18,339.58
99.16%
Expense
410 SALARIES
111,266.32
1,009,378.25
1,442,831.00
- 433,452.75
69.96%
412 PERIODICALS- REFERENCE
182.16
10,783.57
25,000.00
- 14,216.43
43.13%
415 • LIBRARY MATERIALS
02 -415 - YOUTH SERVICES
6,945.52
30,367.93
45,000.00
- 14,632.07
67.48%
05 -415 INFORMATION SERVICES /CAMPBELL
321.92
6,123.07
8,000.00
- 1,876.93
76.54%
08 -415 • ADULT COLLECTION
22,857.61
60,818.15
89,000.00
- 28,181.85
68.34%
10-415 E BOOKS
2,784.70
6,514.35
20,000.00
- 13,485.65
32.57%
Total 415 • LIBRARY MATERIALS
32,909.75
103,82150
162,000.00
- 58,176.50
64.09%
416 INFORMATION TECHNOLOGY
17,682.00
25,000.00
- 7,318.00
70.73%
417 LIBRARY MAT Audio - Visuals
3,386.95
55,192.57
100,000.00
- 44,807.43
55.19%
420 • SUPPLIES
217.85
8,825.23
12,000.00
- 3,174.77
73.54%
425 • POSTAGE
2,019.99
5,186.78
6,000.00
- 813.22
86.45%
430 • WATER
2,995.66
9,989.37
6,000.00
3,989.37
166.49%
435 LIGHT & HEAT
8,524.90
73,757.74
100,000.00
- 26,242.26
73.76%
1 TELEPHONE
429.94
4,278.91
6,000.00
- 1,721.09
71.32%
•.45 • REPAIRS & MAINT
1,852.71
24,993.50
48,000.00
- 23,006.50
52.07%
450 • FURNITURE & EQUIPMENT
17.99
1,091.44
6,000.00
- 4,908.56
18.19%
460 • STAFF DEVELOPMENT & TRAVEL
801.50
9,751.11
15,000.00
- 5,248.89
65.01%
465 ACCOUNTING
5,856.37
7,000.00
- 1,143.63
83.66%
470 INSURANCE
129.50
9,955.62
22,000.00
- 12,044.38
45.25%
475 PROGRAMS & PROMOTIONAL
2,515.88
27,777.24
32,000.00
- 4,222.76
86.8%
485 AUTOMATION
6,913.61
36,014.79
72,000.00
- 35,985.21
50.02%
505 CONTINGENCY
553.56
3,036.27
18,000.00
- 14,963.73
16.87%
510 CAPITAL EXPENDITURES
80,000.00
- 80,000.00
0.0%
Total Expense
174,718.27
1,417,374.26
2,184,831.00
- 767,456.74
64.87%
- $32,711.64
$749,117.16
SEPTEMBER
JAN -SEPT
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
23,255.52
342,968.98
344,132.00
- 1,163.02
99.66%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
63,061.00
63,261.00
- 200.00
99.68%
Total Income Employee Benefit
23,255.52
406,029.98
407,393.00
- 1,363.02
99.67%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,643.58
70,044.06
110,330.00
- 40,285.94
63.49%
765 • KPERS EXPENSE EMPLOYER
7,943.09
68,409.04
99,211.00
- 30,801.96
68.95%
770 • UNEMPLOYMENT INS EMPLOYER
99.61
913.47
1,442.00
- 528.53
63.35%
775 • HEALTH INSURANCE EMPLOYER
12,912.00
119,380.00
191,110.00
- 71,730.00
62.47%
780 • WORKERS COMP INSURANCE
1,702.25
4,642.75
5,300.00
- 657.25
87.6%
Total Expense Employee Benefit
1 30,300.531
263,389.32
407,393.00
-144,003.681
64.65%
Page 1 of 1
Monthly Activity
�- -- Report
=f't'BUC 1.113TRA Y
SEPTEMBER 2012
Information Services joutreach
Chat: 15 Activities: 3
On -line Ask a Librarian 7 Contacts: 4
Program Attendance: 50 Homebound: 27
Info Services Question 2,630 Programming: 72
Interlibrary Loans: 219
Technology Center ICLASS
Internet Users: 3,466 Sessions: 32
Microsoft Office: 8 Participants: 411
Computer Students: - --
Digital Design: 1
Youth Services Department Public Relations Activities
Program Attendance: Press Rel /Articles /ads /PSAs: 14
Game Computers & Software Use: 86 External Contacts: 11
Pre - School Computers Internal PR: 4
Internet Users: 986
Total Group Visits:
Outreach:
iCirculation of Materials
SEPT 2012
SEPT 2011
YTD 2012
YTD 2011
Adult Materials:
32,238
35,054
317,028
318,637
Adult Renewals:
2,850
3,117
27,388
28,880
Youth Services Materials:
16,934
15,666
160,215
166,499
Youth Services Renewals:
1,756
1,686
14,574
16,305
Total Circulated:
53,778
55,523
519,205
530,321
Adult Borrowers:(includes Y.S.)
5,543
6,229
55,892
57,997
Child Borrowers:
1,051
939
10,782
11,367
New Library Cards:
Adult:
244
230
2,394
2,124
Youth Services:
100
91
1,102
1,080
Materials Reserved:
1,688
1,797
16,932
15,825
Collection Management
Meeting Room Use
Items Processed
Monthly
YTD
Monthly
YTD
Adult:
455
6,684
Prescott Room:
51
383
Youth Services:
215
3,617
Small Conf Rm 1 & 2:
48
360
Total:
670
10,301
Tech Center Conf Room
32
233
Learning Center 1 & 2
25
286
Librarian's Report
It has been a busy week as we managed business as usual while having the security gates
installed and the north entrance tore up for the concrete improvement. The staff does such a good
job of working around and through challenges like this, and the public manages to get in and out
— without complaint, so far. The gates are up, as of Tuesday evening. They'll troubleshoot them
this morning and try to answer any questions regarding their operation and the self - checks.
Melanie and our Tech staff had an extra load as they set up the new self - checks and merged the
new software with our automation system. So, it's coming together and should be operational by
the end of the week. Initial response to the self - checks has been enthusiastic. They seem easier to
use and appear to be a significant upgrade. We still tag items as they are returned and that
number is decreasing gradually. Info Services staff is about 70% complete on tagging the
Campbell Room. That process has helped familiarize therm all with that special collection.
The concrete work is also a big change. It's a different color. It's stamped to appear to be stone
and brick. They will also be complete by the end of the week. They managed to keep the north
entry open throughout the project and Greg Fenton, our custodian, has been very helpful with the
north doors. Any project of this nature, adds to his workload. He also was liaison to the fire
alarm inspectors who were here on Tuesday.
Before I forget, I'll mention a security incident in which we barred a patron who caused a minor
disturbance on Sunday. Our guard was late, so Barbara Mulvahill, Info Services Librarian,
handled it. Since it was his 3 "d offense, I barred him for a year. That's our policy. Last incident
was a 6 month barring and lie has been a problem patron for years.
Note: Our United Way campaign has had a wonderful response from staff in the first 2 weeks.
They have contributed nearly S 1,500 so far. Morgan, Roberta and Sandy are keeping the ball
rolling with info on United Way success stories and drawings for prizes.
Sandy did a great job organizing Dept. Heads to cook and serve a nice breakfast to staff last
week. In addition to shopping for supplies and cooking, she also re -set an electrical breaker
about a dozen times. It was a fun event for staff.
Our liability and other insurance coverage was updated last month. They re- figured some values
and shopped it around. Insurance companies have been hit hard in the past few years by claims
related to disasters, so it's a tough market after several years of being locked in to good rates.
There will be an increase to our costs. I can share more info on insurance at our meeting. Our
claims have always been very low. And for the high value that we have in the buildings and
collections, the premiums seem like a reasonable deal.
We still have policy to review and will get to that as soon as we can. Look forward to seeing you
at the meeting next week. be sure to stop by to see the Rick Frisbie exhibit if you get a chance.
Joe McKenzie
Library Director