07-17-2012 Minutes . 1
-970-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, July 17th,2012 in the Tech Center Conference Room.
The following Board members were present: Karma DeForest,Mary Bender,Karen
Bonar, Christi Manley,Mary Shaffer and Sally Donatell. Others present were Joe
McKenzie and Sandy Wilcox.
Karma DeForest called the meeting to order.
MINUTES:
Karma DeForest asked for any changes or additions to the June Board meeting minutes.
12-23 On a motion made by Christy Manley and seconded Sally Donatell by it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the June meeting as written. Motion passed. P.970. 07/16/2012
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends are planning another quick book sale for Saturday July 28th in the coffee bar
area.
• DISCUSSION/ACTION:
2012 BUDGET: The Board went over the Budget outline and discussed line items.
12-24 On a motion made by Karen Bonar and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
2013 budget for publication. Motion passed. P.970 7/17/2012
FINANCIAL REPORT:
We are on track with our budget for the year.
STATISTICAL REPORT:
Circulation of materials has backed off from last year at this time. Information Services
questions answered is up. We've had good meeting room and program attendance .
LIBRARIAN'S REPORT:
Brian, our new trainer, is offering one on one sessions for tech training with our patrons.
We are also now offering the availability to get a online library card. We are moving
forward with the RFID tagging project. We are thinking of phasing out our books on tape
collection as the circulation decreases.
•
•
-971- •
NEW BUSINESS/BOARD COMMENTS
Karen Bonar asked about the Coffee Bar area and possibility of someone running a snack
bar out of that area. There are no plans for that at the current time.
Mary Bender wanted to commend our employees for the great customer service provided
to our patrons.
Mary Shaffer also asked about the online library card.
12-25 On a motion made by Karen Bonar and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:027
a.m. Motion passed. P.971. 07/17/2012
Sally Donatell Date 07/17/2012 Recorder: Sandra Wilcox
•
•
•
Salina Public Library
REVENUE/EXPENDITURE REPORT
•
• JULY2012
1 2 3 4 5
JULY Jan-July Budget $Over Budget %of Budget
Income •
305 •APPROPRIATIONS 1,805,690.18 1,974,148.00 -168,457.82 91.47%
310 • UNENCUMBERED CASH BAL REV YR ; 218,566.00 209,383.00 9,183.00 104.39%
315 • INTEREST INCOME 36.39 198.45 1,300.00 -1,101.55 15.27%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 36.39 2,024,454.63 2,184,831.00 -160,376.37 92.66%
Expense
410 - SALARIES 114,852.63 785,452.23 1,442,831.00 -657,378.77 54.44%
412 • PERIODICALS-REFERENCE 1,855.40 8,566.81 25,000.00 -16,433.19 34.27%
415 • LIBRARY MATERIALS
02-415 - YOUTH SERVICES 888.52 21,128.70 45,000.00 -23,871.30 46.95%
05-415 INFORMATION SERVICES/CAMPBELL 5,245.73 8,000.00 -2,754.27 65.57%
08-415 • ADULT COLLECTION 2,706.62 34,084.88 89,000.00 -54,915.12 38.3%
10-415 E BOOKS 3,729.65 20,000.00 -16,270.35 18.65%
Total 415 • LIBRARY MATERIALS 3,595.14 64,188.96 162,000.00 -97,811.04 39.62%
416 • INFORMATION TECHNOLOGY 6,756.00 17,682.00 25,000.00 -7,318.00 70.73%
417 • LIBRARY MAT Audio-Visuals 6,590.02 46,204.58 100,000.00 -53,795.42 46.21%
420 • SUPPLIES 883.36 8,401.51 12,000.00 -3,598.49 70.01%
425 - POSTAGE 7.06 3,162.53 6,000.00 -2,837.47 52.71%
430 •WATER 1,654.58 4,297.85 6,000.00 -1,702.15 71.63%
435 • LIGHT&HEAT 9,415.18 55,573.29 100,000.00 -44,426.71 55.57%
.0 - TELEPHONE 429.94 3,419.03 6,000.00 -2,580.97 56.98%
5 • REPAIRS&MAINT 1,668.94 21,336.09 48,000.00 -26,663.91 44.45%
450 • FURNITURE&EQUIPMENT 86.00 1,073.45 6,000.00 -4,926.55 17.89%
460 • STAFF DEVELOPMENT&TRAVEL 1,544.89 7,880.01 15,000.00 -7,119.99 52.53%
465 • ACCOUNTING 504.95 5,846.42 7,000.00 -1,153.58 83.52%
470 • INSURANCE 9,567.12 22,000.00 -12,432.88 43.49%
475 • PROGRAMS&PROMOTIONAL 7,668.25 22,551.93 32,000.00 -9,448.07 70.48%
485 • AUTOMATION 2,540.81 25,150.15 72,000.00 -46,849.85 34.93%
505 • CONTINGENCY 110.00 2,482.71 18,000.00 -15,517.29 13.79%
510 • CAPITAL EXPENDITURES 80,000.00 -80,000.00 0.0%
Total Expense =' 160;163.15 ;�1,092;63667,:`=2,154,831.00 .::ti1,091,994_i33 :.`...•n S50.02%
-$160,126.76 $931,617.96
JULY Jan-July Budget $Over Budget %of Budget
Income
305-2 - APPROPRIATIONS(EMP BEN) 319,713.46 344,132.00 -24,418.54 92.9%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 63,061.00 63,261.00 -200.00 99.68%
Total Income Employee Benefit 0.00 382,774.46 407,393.00 -24,618.54 93.96%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,816.83 54,590.18 110,330.00 -55,739.82 49.48%
765 - KPERS EXPENSE EMPLOYER 7,902.57 52,520.75 99,211.00 -46,690.25 52.94%
770 • UNEMPLOYMENT INS EMPLOYER 101.95 711.99 1,442.00 -730.01 49.38%
775 - HEALTH INSURANCE EMPLOYER 13,689.00 92,779.00 191,110.00 -98,331.00 48.55%
780 •• WORKERS COMP INSURANCE 2,940.50 5,300.00 -2,359.50 55.48%
�otal Expense Employee Benefit 29,510.35 203,542.42 407,393.00 -203,850.58 49.96%
Page 1 of 1
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0 Monthly Activity
Report
SALINA PUBLIC LIBRARY
JULY 2012
'Information Services I Outreach •.
Chat: 36 Activities: 4
On-line Ask a Librarian 6 Contacts: 2
Program Attendance: 34 Homebound: 20
Info Services Question 2,224 Programming: 0
Interlibrary Loans: 411
Technology Center. CLASS ,
Internet Users: 4,587 Sessions: 13
Microsoft Office: 18 Participants: 141
Computer Students: 23
Digital Design: 8
Youth Services Department . .I Public Relations Activities
Program Attendance: 875 Press Rel/Articles/Ads/PSAs: 32
Game Computers&Software Use: 148 External Contacts: 9
• Pre-School Computers 1,200 Internal PR: 1
Internet Users: 1,136
Total Group Visits: 1
Outreach: 0
'Circulation of Materials JULY 12' JULY 11 YTD 12.; YTD 11 I
Adult Materials: 38,561 38,859 247,810 244,253
Adult Renewals: 3,223 3,257 21,571 22,500
Youth Services Materials: 22,393 24,795 127,350 132,998
Youth Services Renewals: 2,219 2,058 11,315 12,946
Total Circulated: 66,396 68,969 408,046 412,697
Adult Borrowers:(includes Y.S.) 6,724 6,830 43,862 45,922
Child Borrowers: 1,549 1,769 8,690 10,227
New Library Cards:
Adult: 263 281 1,876 1,452
Youth Services: 142 124 913 910
Materials Reserved: 2,051 1,816 13,401 10,435
(Collection Management I Meeting Room Use.
Items Processed Monthly YTD Monthly YTD
Adult: 669 5,652 Prescott Room: 43 316
• Youth Services: 186 3,062 Small Conf Rm 1&2: 44 274
Total: 855 8,714 Tech Center Conf Room 20 179
Learning Center 1 &2 22 216
•
• Librarian's Report
I'm starting this report while it is still raining on Tuesday morning, August 14. That's always
good news and a great way to start. As expected, there was not much of a gap between summer
reading and our large project. Keeping with the rain theme, we have a deluge of work coming
down on us. But, August often presents a dryer spell of everyday business as school starts and
people gear up for their fall schedules. Still,we're busy enough.
RFID: Monday was our first day of tagging books with RFID tags and there were a few bumps,
but we managed to tag around 6,000 books. Changing out the reel of tags slows us down,but
we're learning that. Staff enjoy the opportunity to work with someone from out of their
department. We work in teams of two, but a single person can handle it and make steady
progress. Our schedule has 4 people split into 2 teams for 2 hour schedules from 8 am to 6 pm.
If you have 2 hours, we could probably find a spot for some volunteers.
Have you heard Amy Adams on a radio commercial for CLASS on Eagle stations? She is very
clear, upbeat and professional. I'll try to schedule her for a Board meeting to review what she is
doing, how she is approaching our PR challenge. Amy gets A+ from staff she supports.
CLASS got off to a good start with seven classes filling up in the first week. They have enrolled
around 295 students for the 42 classes, which start Sept. 5. Morgan is enjoying meeting students
and instructors and is gathering ideas for next spring.
• The Friends earned $1,027 on their one day booksale on July 28.
The Adult Summer Reading Party was the event of the season. It was the same night as the back
to school fair—Friday, August 3, and had over 180 attend,twice as many as last year. The west
side of the library was full and the staff did a great job planning and hosting—lots of nice prizes
good food and happy readers talking. It's nice to have so many people enjoying our space in an
alternative manner.
At our August 21 meeting, we'll open with a public hearing on the 2013 budget
recommendations. I have not had comments or questions. The purpose is to give the public an
opportunity for input. We usually don't hear comments. We'll close that and immediately begin
the August meeting,where you will discuss and vote on the budget a final time.
We are hoping to do the concrete fix on the north side of the building soon. We replaced an air
conditioning compressor this month. It had to be done. We had a bearing go out on a unit on the
tech center roof this week and hope that gets fixed on Wednesday. You might notice the butterfly
garden that has taken shape on our west side. It's starting to look alive.
As usual,thanks for giving your time and energy to the library. See you next week.
Joe McKenzie
• Library Director