08-21-2012 Minutes • -972-
The 2011 Public Hearing of the Salina Public Library Board of Trustees was held at 7:00
a.m. on Tuesday August 21,2012, in the Tech Center meeting room.
The following Board members were present: Sally Donatell,Karma DeForest, Sandie
Johnson, Mary Shaffer, Christi Manley and Karen Bonar. Others present were Joe
McKenzie, Sandy Wilcox, Amy Adams and Mike Wilson, Observer for the League of
Women Voters.
Karma DeForest called the Public Hearing to order. Karma DeForest asked for public
comments. There were none.
12-25 On a motion made by Sandie Johnson and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns the
August 21, 2012 Public Hearing on the 2013 Budget. Motion passed P. 972 8/21/2012
• Secretary/Treasurer, Sally Donatell 8/21/2012
Recorder: Sandra Wilcox
•
• -973-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, August 21, 2012, in the Tech Center Conference Room.
The following Board members were present: Sandie Johnson, Karma DeForest, Christi
Manley, Mary Shaffer and Karen Bonar. Others present were Joe McKenzie, Sandy
Wilcox, Amy Adams and Mike Wilson, observer from the League of Women Voters.
Karma DeForest called the meeting to order
MINUTES:
Karma DeForest asked for any changes or additions to the July Board meeting minutes.
12-26 On a motion made by Mary Shaffer and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the July Board meeting as written. Motion passed. P973. 08/21/2012
PUBLIC COMMENTS:
• None
FRIENDS OF THE LIBRARY
Joe handed out information from the Friends. Their one day book sales are going well
they made about$1000 from the last sale and have another scheduled for September.
ORIENTATION: Amy Adams - Public Relations
Amy spoke to the board about marketing strategies she is working on now. Promotion
for the Fall CI ASS semester is in full swing. We have increased our social media presence,
we now have a twitter account with 125 followers so far. Amy has made a change in
the company that we work with sending out our email newsletter. We send the email
newsletters to about 4300 patrons. We have also switched to an all in one calendar with
all the library events in one place. It is available at the library in print or it is also posted
online at our website. Amy is also working on some small changes to the cover to cover
newsletter and making sure our current mailing list is updated for that mailing. She is
also trying to find more efficient ways to track the success of marketing efforts.
.
•
-974- •
2013 LIBRARY BUDGET:
12-27 On a motion made by Karen Bonar and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
2013 budget as recommended. Motion passed. P.974, 08/21/2012
FINANCIAL REPORT:
Light and heat was very high last month due to the extremely hot weather. The water line
item is also high. We are in the middle of a insurance renewal and have been told that
rates nationwide are trending upward so to be prepared for an increase in rates.
STATISTICAL REPORT:
July was a busy month. The number of Information Services questions answered was
down. Meeting room use continues to be high.
LIBRARIAN'S REPORT:
We have started the RFID project and completed approximately 40,000 items last week. •
We hope to install the new self checks and security gates sometime in late September.
This Fall we will be looking into a product called Boopsie. Boopsie is a smartphone app
that can allow self check through your phone or the ability to see a book in a book store,
scan it and see if we have that book in our library.
NEW BUSINESS:
Sandie asked about the phasing out of our cassette audio books. Karen Bonar suggested
the placement of a QR code on the Van.
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
12-28 On a motion made by Karen Bonar and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into
•
executive session at 7:47 a.m. for ten minutes. Motion passed. P. 974. 08/21/2012
Discussion was held on the Director's salary.
12-29 On a motion made by Sandie Johnson and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns out of
executive session at 7:57 a.m. Motion passed. P.974. 08/21/2012
S
•
-975-
12-30 On a motion made by Sandie Johnson and seconded by Sally Donatell it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library agree to increase
the Director's salary by 2% for 2013. Motion passed. P975. 08/21/12.
12-31 On a motion made by Christi Manley and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:00
a.m Motion passed. P975. 08/21/12.
Sally Donatell
Secretary Treasurer Sandra Wilcox Recorder
Date 08/21/2012
•
•
•
Salina Public Library
REVENUE/EXPENDITURE REPORT
• AUGUST 2012
1 2 3 4 5
AUGUST JAN-AUG Budget $Over Budget %of Budget
Income
305• APPROPRIATIONS 1,805,690.18 1,974,148.00 -168,457.82 91.47%
310 • UNENCUMBERED CASH BAL REV YR 218,566.00 209,383.00 9,183.00 104.39%
315- INTEREST INCOME 30.16 228.61 1,300.00 -1,071.39 17.59%
316 MISC.INCOME 0.00 0.00 0.0%
Total Income 30.16 2,024,484.79 2,184,831.00 -160,346.21 92.66%
Expense
410 • SALARIES 112,659.70 898,111.93 1,442,831.00 -544,719.07 62.25%
412 • PERIODICALS-REFERENCE 2,034.60 10,601.41 25,000.00 -14,398.59 42.41%
415 • LIBRARY MATERIALS
02-415 •YOUTH SERVICES 2,293.71 23,422.41 45,000.00 -21,577.59 52.05%
05-415 INFORMATION SERVICES/CAMPBELL 555.42 5,801.15 8,000.00 -2,198.85 72.51%
08-415 • ADULT COLLECTION 3,875.66 37,960.54 89,000.00 -51,039.46 42.65%
10-415 E BOOKS 3,729.65 20,000.00 -16,270.35 18.65%
Total 415 • LIBRARY MATERIALS 6,724.79 70,913.75 162,000.00 -91,086.25 43.77%
416 • INFORMATION TECHNOLOGY 17,682.00 25,000.00 -7,318.00 70.73%
417 • LIBRARY MAT Audio-Visuals 5,601.04 51,805.62 100,000.00 -48,194.38 51.81%
420 • SUPPLIES 205.87 8,607.38 12,000.00 -3,392.62 71.73%
425 • POSTAGE 4.26 3,166.79 6,000.00 -2,833.21 52.78%
430 • WATER 2,695.86 6,993.71 6,000.00 993.71 116.56%
435 • LIGHT&HEAT 9,659.55 65,232.84 100,000.00 -34,767.16 65.23%
.0 • TELEPHONE 429.94 3,848.97 6,000.00 -2,151.03 64.15%
5 - REPAIRS&MAINT 1,804.70 23,140.79 48,000.00 -24,859.21 48.21%
450 - FURNITURE& EQUIPMENT 1,073.45 6,000.00 -4,926.55 17.89%
460 • STAFF DEVELOPMENT&TRAVEL 1,069.60 8,949.61 15,000.00 -6,050.39 59.66%
465 - ACCOUNTING 9.95 5,856.37 7,000.00 -1,143.63 83.66%
470 • INSURANCE 259.00 9,826.12 22,000.00 -12,173.88 44.66%
475• PROGRAMS&PROMOTIONAL 2,709.43 25,261.36 32,000.00 -6,738.64 78.94%
485 •AUTOMATION 3,951.03 29,101.18 72,000.00 -42,898.82 40.42%
505 • CONTINGENCY 2,482.71 18,000.00 -15,517.29 13.79%
510 • CAPITAL EXPENDITURES 80,000.00 -80,000.00 0.0%
Total Expense . *°,149,819 32 ¶_y1,242;655 99 ::22184,831'.00 .."942;175.01 NM:56 88%
-$149,789.16 $781,828.80
AUGUST JAN-AUG Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 319,713.46 344,132.00 -24,418.54 92.9%
310-2 • UNENCUMB CASH BAL PREV(EMP B) 63,061.00 63,261.00 -200.00 99.68%
Total Income Employee Benefit 0.00 382,774.46 407,393.00 -24,618.54 93.96%
Expense
760 SOCIAL SECURITY TAXES EMPLOYER 7,810.30 62,400.48 110,330.00 -47,929.52 56.56%
765 • KPERS EXPENSE EMPLOYER 7,945.20 60,465.95 99,211.00 -38,745.05 60.95%
770 • UNEMPLOYMENT INS EMPLOYER 101.87 813.86 1,442.00 -628.14 56:44%
775 • HEALTH INSURANCE EMPLOYER 13,689.00 106,468.00 191,110.00 -84,642.00 55.71%
780 •WORKERS COMP INSURANCE 2,940.50 5,300.00 -2,359.50 55.48%
Total Expense Employee Benefit 29,546.37 233,088.79 407,393.00 -174,304.21 5722%
Page 1 of 1
is
Monthly Activity
Report
SALINA PUBLIC, LIBRARY
AUGUST 2012
'Information Services.' , - ,. t I 'Outreach a. I
Chat: 22 Activities: 2
' On-line Ask a Librarian 4 Contacts: 28
Program Attendance: 318 Homebound: 27
Info Services Question 2,883 Programming: 18
Interlibrary Loans: 355
Technology Center CLASS
Internet Users: 4,897 t Sessions: 14
Microsoft Office: 13 Participants: 137
Computer Students: 25
Digital Design: 21
Youth Services Department ; 'Public Relations Activities, I
Program Attendance: 257 Press Rel/Articles/Ads/PSAs: 25
Game Computers&Software Use: 86 External Contacts: 12
• Pre-School Computers 1,240 Internal PR: 2
Internet Users: 1,118
Total Group Visits: 0
Outreach: 2
'Circulation of Materials- • - AUGUST 12 AUGUST 11 YTD 12 YTD 11 '. I
Adult Materials: 36,980 39,330 284,790 283,583
Adult Renewals: 2,967 3,263 24,538 25,763
Youth Services Materials: 15,931 17,835 143,281 150,833
Youth Services Renewals: 1,503 1,673 12,818 14,619
Total Circulated: 57,381 62,101 465,427 474,798
Adult Borrowers:(includes Y.S.) 6,487 6,626 50,349 51,768
Child Borrowers: 1,041 1,210 9,731 10,428
New Library Cards: -
Adult: 275 270 2,151 1,894
Youth Services: 89 132 1,002 989
Materials Reserved: 1,843 2,018 15,244 14,028
Collection Management Meeting Room Use •
Items Processed Monthly WO Monthly YTD
Adult: 577 6,229 Prescott Room: 16 332
• Youth Services: 340 3,402 Small Conf Rm 1&2: 38 312
Total: 917 9,631 Tech Center Conf Room 22 201
Learning Center 1 & 2 45 261
• Librarian's Report
As expected, the tagging is having a huge impact on our workload, as well as a physical impact
on the staff. Not everyone can handle a 2 hour shift a few times a week. Currently, we are using
quite a few volunteers from the Volunteer Connection —with mixed results. But, we're making
steady progress. We are through the fiction on both floors. We are about 20% through the adult
non-fiction and 80%through youth non-fiction. This is in addition to books being tagged as they
are returned to the library. And tech center staff have been awesome in pulling carts of books to
tag books at their desks each day. Also, a 3`d team is working slowly with the music cassettes,
opening each one. The media will slow us down. We're are planning a dvd day, in which we'll
focus on dvd's and perhaps other media for one day and see if we can get ahead of that large
collection. We've tried to have a few treat days for staff for all of this extra effort and will try to •
celebrate when it is over.
In the Tech Center, Melanie let Brian go early last week after trying to get him to make some
necessary adjustments and changes in his work. This is a full time position. In addition to
presenting classes and doing one-on-one help sessions with patrons, the trainer works the help
desk two days each week and does other assignments like all members of the tech center
department. We listed th job in a few places and then on Monday, we offered the position to
Randy Merrell, our former trainer, who had moved to Florida this summer,but is interested in
returning. Everyone liked working with Randy and will be glad to see him return.
• In Youth Services last week, we started pre-school Storytime and it will run every week for the
next 2 months. Stephanie Johannes does a great job and brings a lot of energy and fun to her
programs. She has been having wonderful attendance at the Brainy Babies programs each week.
That's a good sign and helps develop future pre-school Storytime families.
CLASS is set to begin their new semester this week. It seems like a long time between class
semesters,but it's just because of so much happening in between. I've tagged books with
Morgan a few times, and she talks as much or more about her connections with instructors and
students about classes for the following semester. She enjoys the challenge. I have asked her to
attend this month's meeting so you can meet her.
In the fall, we usually spend time with policy review, but we just have not had time to tackle it.
Our Department Heads have taken the lead with the tagging project and we have not been
meeting. We'll pick this up as we finish tagging next month.
The Friends are doing another one day booksale this Saturday in the south lobby.
I started this report last week and meant to send it via e-mail and just did not have the time to
complete it and hit send. Sorry about that. I look forward to seeing you at our September
meeting. Let me know if you have comments or questions.
• Joe McKenzie
Library Director