05-18-1998 MinutesCommission
Action #
98-1502
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
May 18, 1998
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for an Open Citizens' Forum. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107, City -
County Building. A roll call was taken followed by the Pledge of Allegiance and a moment of
silence.
There were present:
Mayor Peter F. Brungardt, Chairman presiding
Commissioner Monte Shadwick
Commissioner Kristin M. Seaton
Commissioner Don Heath
Commissioner Alan Jilka
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Deputy City Clerk
Judy D. Long, City Clerk
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
(4.1) The Day of May 23rd, 1998 as POPPY DAY in the city of Salina. The proclamation was
read by Delores O'Rorke, Member of the American Legion Auxiliary.
(4.2) The Week of May 17' - 23rd, 1998 as NATIONAL PUBLIC WORKS WEEK in the city
of Salina. The proclamation was read by Mike Fraser, Salina General Services Director.
(4.3) The Week of May 17"' - 23rd, 1998 as EMERGENCY MEDICAL SERVICES WEEK
in the city of Salina. The proclamation was read by Division Chief Joe Knott, Salina Fire
Department.
(4.4) Presentation of Fire Safety Commemoration to Carol Vineyard, Public Educator - Salina
Fire Department, in recognition of fire safety. The commemoration was presented by George Easter,
President Local Chapter of Sons of the American Revolution.
(4.5) The Mayor presented of plaques of appreciation to outgoing Youth Liaison
Representatives, Terah Isaacson of the Arts and Humanities Commission and Mandi Chase of the
Parks and Recreation Advisory Board.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of May 11, 1998.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Charter Ordinance Number 29 exempting the City of Salina from the
provisions of K.S.A. 13-1024a and providing substitute and additional provisions on the same
subject relating to general improvements and the issuance of bonds for the purpose of paying for said
improvements generally and an animal shelter specifically.
Commission
Action #
98-1503
98-1504
98-1505
98-1506
198-1507
98-1508
98-1509
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to adopt
Charter Ordinance Number 29 on second reading. A roll call vote was taken. Aye: (5), Seaton,
Jilka, Heath, Shadwick, Brungardt. Nay: (0). Motion carried.
(8.2) First reading Ordinance Number 98-9875 offering the condemnation and acquisition of
right-of-way and a temporary construction easement for the use of the City of Salina for the purpose
of improving the intersection of South Ninth Street and Magnolia Road.
Greg Bengtson, City Attorney, explained the necessity to proceed with eminent domain
proceedings and suggested an emergency second reading due to the upcoming holiday.
Shawn O'Leary, Director of Engineering and General Services, explained the drawings
provided to the commission.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve
Ordinance Number 98-9875 for first reading. Aye: (5). Nay: (0). Motion carried.
(8.2a) Declare an emergency exists in order to have second reading on the same day.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to declare an
emergency exists in order to have second reading on the same day. Aye: (5). Nay: (0). Motion
carried.
(8.2b) Second reading Ordinance Number 98-9875.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to adopt
Ordinance Number 98-9875 on second reading. A roll call vote was taken. Aye: (5), Seaton, Jilka,
Heath, Shadwick, Brungardt. Nay: (0). Motion carried.
(8.3) Resolution Number 98-5276 establishing policy for the installment time period allowed
for the payment of special assessments.
Dennis Kissinger, City Manager, explained that there was nothing to report and no
changes from last week's presentation of this resolution.
Mayor Brungardt reminded everyone that this resolution will allow up to fifteen (15)
years for the repayment of special assessments and asked for a motion.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to adopt
Resolution Number 98-5276. Aye: (5). Nay: (0). Motion carried.
(8.4) Report on validity and submittal of engineering feasibility report for Petition No. 4161,
filed by Mr. John Guyot on behalf of Graves Trust, requesting certain street and utility improvements
to Mariposa Addition.
(8.4a) Resolution Number 98-5278 determining the advisability of and authorizing
improvements in Mariposa Addition.
Shawn O'Leary, Director of Engineering and General Services, explained the petition.
He referred to the map of the area and explained that the improvements for street, drainage and
utility improvements will include the first phase of a pump station. Declaring the petition valid and
sufficient he advised the total estimated costs of the improvements to be $692,010.00. He explained
that the property owners would pay the costs, in equal amounts of approximately $19,000.00 each,
over a fifteen (15) year term. He then responded to commission inquiry regarding the pump station
noting that it will be downsized at first and can be upgraded with growth of the area. He then
explained the drainage plans for the area clarifying that the street will be forty-one (41) instead of
forty-four (44) feet wide.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt Resolution
Number 98-5278. Aye: (5). Nay: (0). Motion carried.
(8.5) Report on validity and submittal of engineering feasibility report for Petition No. 4162,
filed by Monty Montee and Danny Huehl, requesting certain street improvements to Country Oak
Estates.
(8.5a) Resolution Number 98-5280 determining the advisability of and authorizing
improvements in Country Oak Estates.
Shawn O'Leary, Director of Engineering and General Services, explained the petition for
minor street and drainage improvements. He declared the petition sufficient stating that the property
owners in the benefit district will pay 100% of the cost, estimated to be $15,265.00, in equal
portions, estimated to be $3,816.25 each, over a fifteen (15) year term
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to adopt
Resolution Number 98-5280. Aye: (5). Nay: (0). Motion carried.
Conunission
Action #
C1,1111aeild Sal,
98-1510
98-1511
98-1512
98-1513
98-1514
98-1515
(8.6) Approve the 1998 Subdivision Improvements, Project No. 98-1137, and authorize staff
to establish a bid date.
Shawn O'Leary, Director of Engineering and General Services, explained the plan for
the improvements to include Mariposa, Brock, Westport Exchange, Leavenworth/Grove also known
as the State Street Water Line, and Country Oak Estates Additions as well as a new parking lot for
Oxbow Park. He then explained the cost of the project and the financing involved.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to approve the 1998
subdivision Improvements Project No. 98-1137 and authorize staff to establish a bid date. Aye: (5).
Nay: (0). Motion carried.
Dennis Kissinger, City Manager, noted that staff will go back to all subdivisions not
currently assessed/bonded to give the same fifteen (15) year term option for repayment of special
assessments.
(8.7) Resolution Number 98-5281 authorizing the Mayor to execute a Supplemental
Agreement with Wilson & Company Engineers for design engineering services for the South Ninth
Street Corridor Improvements in an amount not to exceed $10,351.00.
Shawn O'Leary, Director of Engineering and General Services, explained the agreement
and the services that are beyond the scope of the original agreement.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to adopt Resolution
Number 98-5281, in an amount not to exceed $10,351.00. Aye: (5). Nay. (0). Motion carried.
(8.8) Resolution Number 98-5279 appointing members to various Boards & Commissions.
Mayor Brungardt read the appointments to the Accessibility Advisory Board, Library
Board, Arts and Humanities Commission and Parks and Recreation Advisory Board.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to adopt
Resolution Number 98-5279. Aye: (5). Nay: (0). Motion carried.
(8.9) Resolution Number 98-5282 authorizing the Mayor to execute three concession
agreements.
Steve Snyder, Director of Parks and Recreation, explained the history of the concession
agreements and the current contractual arrangements. He then explained the three (3) changes to the
prior agreements and recommended approval of the resolution.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to adopt Resolution
Number 98-5282. Aye: (5). Nay: (0). Motion carried.
(8.10) Creation of a Pool Options Task Force as an ad hoc committee.
Dennis Kissinger, City Manager, explained that this will only be a fact finding
committee, not a policy advisory group, and that will meet over the next six (6) months to advise
staff on what questions to ask. He then explained how this group will help unify the efforts of
citizens, staff and the commission. Appointments are planned to be made June 15, 1998 with a cut
off date for submission of interest forms to be June 8, 1998. He advised the commission that staff
lead project members have already been assigned, then responded to commission inquiry regarding
what has already been done. He stated that the Lindsborg pool would be used as a case study and if
information is available regarding its use by Salina citizens that information can be included in the
report due to the Parks and Recreation Advisory Board and City Commission in six (6) months.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, to create a Pool
Options Task Force in accordance with the process and assignment scope outlined by the staff. Aye:
(5). Nay: (0). Motion carried.
(8.11) Change Order No. 1 for the South Ninth Street - Phase II, Project No. 97-1037.
Shawn O'Leary, Director of Engineering and General Services, explained the changes
and the costs involved.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to approve Change
Order No. I for the South Ninth Street -Phase II Project No. 97-1037 in the amount of $14,977.00.
Aye: (5). Nay: (0). Motion carried.
(8.12) Report on bids received for 1998 Phase II Vehicles and Equipment purchases
Darron Leiker, Assistant to the City Manager, explained the bids received May 12,
1998, the changes to the Information Services purchase of a van, and the budget balances
recommending the commission approve the purchases as recommended by staff.
Commission
Action #
98-1516
98-1517
98-1518
98-1519
Moved by Commissioner Heath, seconded by Commissioner Seaton, to approve the
purchase of the 1998 Phase 2 Vehicles and Equipment as recommended. Aye: (5). Nay: (0).
Motion carried.
(8.13) Request for Executive Session to discuss a personnel matter.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to recess into
Executive Session for the purpose of discussing a personnel matter involving non -elected personnel,
for the reason that public discussion would invade the privacy rights of the employee involved; and
that the City Commission reconvene in this room in 20 minutes or at 5:20 p.m. Aye: (5). Nay: (0).
(Motion carried.
The Board of Commissioners recessed at 5:00 p.m. and reconvened at 5:20 p.m.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to extend the
Executive Session for an additional 10 minutes. Aye: (5). Nay: (0). Motion carried.
The Board of Commissioners recessed at 5:20 p.m. and reconvened at 5:30 p.m. No
action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Shadwick, seconded by Commissioner Heath, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:30 p.m.
[SEAL]
ATTEST:
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Peter F. Brungardt, Mayor