12-08-1997 MinutesAction
97-13081
97-1
97-131
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
DECEMBER 8, 1997
4:00 p.m.
The City Commission convened at 3:30 p.m. in a Study Session for an Open
Citizen Forum. The Regular Meeting of the Board of Commissioners was called
to order at 4:00 p.m. in Room 107, City -County Building. A roll call was
taken followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Kristin M. Seaton, Chairman presiding
Commissioner Peter F. Brungardt
Commissioner Don Heath
Commissioner Alan Jilka
Commissioner Monte Shadwick
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Judy D. Long, City Clerk
None.
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Continuation of public hearing and report on Petition No. 4153
requesting the vacation of the public drainage easement in Belmont Plaza
Addition.
(5.1a) First reading Ordinance Number 97-9845.
(5. lb) Declare an emergency exists in order to have the second
reading on the same day.
(5.1c) Second reading Ordinance Number 97-9845.
Mayor Seaton called the public hearing to order.
Shawn O'Leary, Director of Engineering, explained the vacation
request and staff's recommendation for approval.
There being no other comments, the Mayor declared the public
hearing closed .
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
to approve Ordinance Number 97-9845 for first reading. Aye: (5). Nay:
(0). Motion carried.
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
to declare an emergency exists in order to have the second reading on the
same day. Aye: (5). Nay: (0). Motion carried.
Moved by Commissioner Heath, seconded by Commissioner Shadwick,
to adopt Ordinance Number 97-9845 on second reading. A roll call vote was
taken. Aye: (5), Jilka, Brungardt, Shadwick, Heath, Seaton. Nay: (0).
Motion carried.
(5.2) Public hearing and report on Petition No. 4155 requesting the
vacation of a part of the public right-of-way in Twin Oaks II Subdivision.
(5.2a) First reading Ordinance Number 97-9846.
Action
97-1311
97-1312
97-1313
97-13141
97-13151
Mayor Seaton called the public hearing to order.
Shawn O'Leary, Director of Engineering, gave a report explaining
the vacation request and staff's recommendation for approval with the condition
that a utility easement be retained over the entire vacated right-of-way area.
There being no other comments, the Mayor declared the public
hearing closed.
Moved by Commissioner Shadwick, seconded by Commissioner Heath,
to approve Ordinance Number 97-9846 for first reading. Aye: (5). Nay:
(0) . Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of December 1, 1997.
Moved by Commissioner Shadwick, seconded by Commissioner Heath,
to approve the consent agenda as presented. Aye: (5) . Nay: (0) . Motion
carried.
DEVELOPMENT BUSINESS
(7.1) Application #Z97-16, filed by LOR, Inc. requesting a change in
zoning from R-2, Multi -Family Residential, to PC -1, Planned Restricted
Business, to allow a vacant gas station to be converted to a business office at
1017 S. Santa Fe.
(7.1a) First reading Ordinance Number 97-9844
Roy Dudark, Director of Planning and Community Development,
explained the rezoning request, the amendment to the Comprehensive Plan, and
the recommendation of the City Planning Commission for approval.
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
to approve Ordinance Number 97-9844 for first reading. Aye: (5) . Nay:
(0) . Motion carried.
(7.2) Consideration of Ordinance Number 97-9832 amending the subdivision
regulations by adding Section 36-81 requiring the dedication of park land or
payment of a fee in lieu of dedication in new subdivisions.
(7.2a) Consideration of Ordinance Number 97-9847 establishing a park
impact fee in existing subdivisions.
Roy Dudark, Director of Planning and Community Development,
explained the changes in Ordinance Number 97-9832 since its last presentation
to the City Commission and the new park impact fee ordinance.
Commission Jilka addressed four points of concern. 1) While parks
have been previously funded by the city -at -large he feels a small user fee for
small neighborhood parks is appropriate. 2) Regarding builder's complaints
on industry impact he does not feel it will significantly hurt that industry.
3) He feels this is a better way to raise the funds than raising the mill
levy. 4) Builders would like to see voluntary cooperation with the city and
the Commissioner feels this will not prevent that.
Commission Heath added that his original objection dealt with forced
land dedication which has been removed.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to
approve Ordinance Number 97-9832 for first reading. Aye: (5). Nay: (0).
Motion carried.
Moved by Commissioner Brungardt, seconded by Commissioner Heath,
to approve Ordinance Number 97-9847 for first reading. Aye: (5) . Nay:
(0) . Motion carried.
(7.3) Consider submittal of grant application to the Kansas State Historic
Preservation Office to assist in development of a nomination application for the
Salina Masonic Temple to the National Register of Historic Places.
Roy Dudark, Director of Planning and Community Development,
explained the purpose of the application.
Action #
97-1316
)7-1317
97-1318
97-1319
97-1320
97-13211
Moved by Commissioner Shadwick, seconded by Commissioner Heath,
approve submittal of the grant application to the Kansas State Historic
reservation Office and to authorize the City Manager to execute any related
rant documents. Aye: (5). Nay: (0). Motion'carried.
ADMINISTRATION
8.1) Second reading Ordinance Number 97-9842 providing for the vacation
f a portion of the public utility easement in Highland Meadows Hamlet Addition.
Moved by Commissioner Heath, seconded by Commissioner Shadwick,
adopt Ordinance Number 97-9842 on second reading. A roll call vote was
en. Aye: (5), Jilka, Brungardt, Shadwick, Heath, Seaton. Nay: (0).
ion carried.
(8.2) Second reading Ordinance Number 97-9843 establishing a capital cost
recovery charge for the reconstruction of Schilling Road between the Union
Pacific Railroad and Ohio Street.
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
to adopt Ordinance Number 97-9843 on second reading. A roll call vote was
taken. Aye: (5), Heath, Shadwick, Brungardt, Jilka, Seaton. Nay: (0).
Motion carried.
(8.3) Award of contract for the General Services Maintenance Building
Roof Improvements, Project No. 97-1081.
Shawn O'Leary, Director of Engineering, explaining the project, the
bids received November 25, 1997 and staff's recommendation to award the
contract to Guy Ryan Roofing in an amount not to exceed $8,900.
Moved by Commissioner Shadwick, seconded by Commissioner Heath,
to award the contract for the General Services Maintenance Building roof
Improvements, Project No. 97-1081, to Guy Ryan Roofing the amount of
$8,900. Aye: (5) . Nay: (0) . Motion carried.
(8.4) Award of contract for the Fire Department Training Facility, Project
No. 97-1063.
Shawn O'Leary, Director of Engineering, explained the project, the
bids received November 25, 1997, staff's recommendation to award only Base
Bid No. 1 due to budget limitations, and to direct staff to allocate additional
funds for the project. Staff recommended that the City Commission award the
contract for Base Bid No. 1, the basic building for the Fire Department
Training Facility, Project No. 97-1063 to Frank Construction in an amount of
$290,000 instead of the bid amount of $278,800 for additional stabilization of
the foundation. He noted that the additional amount may not be needed for
additional soil compaction and that it could be brought back to the Commission
as a change order if it is needed. This will require that the current budget
be increased for this project from $425,000 to $450,000. He responded to
inquiry that adding Alternate No. 2 will cost no more in the future than it
does now, noting that staff felt the bids were a little inflated and that they
may be able to do better in the future.
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
that the City Commission award the contract for Base Bid No. 1 on the Fire
Department Training Facility, Project No. 97-1063, and direct staff to allocate
additional funds for the project. Aye: (5) . Nay: (0) . Motion carried.
(8.5) Approval of Change Order No. 1 for Project No. 95-952, Wastewater
Pump Station Nos. 2 and 19 Replacement, in the amount of $2,256.46.
Don Hoff, Director of Utilities, explained the change order is to
connect the force main to the pump station not previously included. In
closing, he noted that this $864,000 project was completed with 1/4 of 1% cost
increase.
Moved by Commissioner Heath, seconded by Commissioner Shadwick,
to approve Change Order No. 1, Project No. 95-952 in the total amount of
$2,256.46. Aye: (5). Nay: (0). Motion carried.
(8.6) Award of contract for the Community Theatre Building Improvements,
Project No. 97-1018.
Action
97-1322
97-1323
97-1324
Shawn O'Leary, Director of Engineering, explained the project, the
bids received November 25, 1997, and staff's recommendation to reject all bids
and direct staff to restructure the project for another bid letting as it was felt
all bids were high, relative to budget, and staff desires to do part of the
work themselves.
Moved by Commissioner Shadwick, seconded by Commissioner Heath,
that the City Commission reject all bids for the Community theater Building
Improvements, Project No. 97-1018, and direct staff to restructure the project
for another bid letting. Aye: (5) . Nay: (0) . Motion carried.
(8.7) Award of contract for the Fire Station No. 3 Roof Improvements,
Project No. 97-1027.
Moved by Commissioner Heath, seconded by Commissioner Shadwick,
that the City Commission award the contract for the Fire Station No. 3 Roof
Improvements, Project No. 97-1027, to Metal Roofing Specialists of Neodesha in
the amount of $70,900..00. Aye: (5). Nay: (0). Motion carried.
OTHER BUSINESS
None.
ADJOURNMENT
Moved by Commissioner Brungardt, seconded by Commissioner Jilka,
that the Regular Meeting of the Board of Commissioners be adjourned. Aye:
(5) . Nay: (0) . Motion carried. The meeting adjourned at 4:46 p.m.
[ SEAL]
ATTEST:
D. L g9 CMC , City Clerk
Peter F. Brungardt, Vice Mayor