06-18-2012 Minutes1
1
1
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
June 18, 2012
4:OO.p.m.
N
a
w The City Commission convened at 2:30 p.m. in a Study Session for a Year to Date
Performance Report and Pre -Budget Review. The Regular Meeting of the Board of
Commissioners was called to order at 4:00 p.m. in Room 107, City -County Building. A roll
o
call was taken followed by the Pledge of Allegiance and a moment of silence.
U
There were present:
Mayor Norman M. Jennings, Presiding Officer
Commissioner Samantha P. Angell
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Barb Shirley
comprising a quorum of the Board, also present:
Jason A: Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
CITIZEN FORUM
Dennis Rinker, 1773 23rd Road, Kannapolis, invited the Commission to attend a
meeting hosted by Salina Cares at the Public Library regarding fluoridation.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing regarding a Kansas Public Water Supply Loan Fund to finance
improvements to the City's water supply and distribution system.
(5.1a) Resolution No. 12-6911.
Martha Tasker, Director of Utilities, explained the loan, public hearing requirement,
and improvement cost estimates. Ms. Tasker also noted that Don Lindimann and
Laurie Hill from HDR were present.
Mr. Lindimann summarized the raw water supply, phasing and scope of the
improvements, environmental clearances, and financing options.
Mayor Jennings opened the public hearing.
There being no further comments the public hearing was closed.
12-0136 Moved by Commissioner Angell, seconded by Commissioner Householter, to adopt
Resolution No. 12-6911. Aye: (5). Nay: (0). Motion carried.
(5.2) Public hearing and report on Petition No. 4345 (filed by Sean A. VanMeter)
requesting vacation of the south 14 feet of the north 48 feet of Lot 3, Block 5 of the
Country Oak Estates Addition.
(5.2a) First reading Ordinance No. 12-10641.
The public hearing was continued from June 4, 2012.
Dean Andrew, Director of Planning, explained the request and placement of the
accessory building. Mr. Andrew noted that staff had concluded that the identified
entire request area was unnecessary to make the petitioner's back yard large
enough to be buildable.
Sean VanMeter, petitioner, expressed his concerns of the building taking up most of
the square footage of the lot and future home expansion plans. Mr. VanMeter
noted that he would accept a reduced amount of six or seven feet.
Page 1
A discussion followed between Commissioner Householter and Mr. Andrew
regarding future use of the property and corridor requirements.
There being no further comments the public hearing was closed.
12-0n37 Moved by Commissioner Shirley, seconded by Commissioner Householter, to vacate a
w lesser amount of six feet of the requested right-of-way. Aye: (5). Nay: (0). Motion carried.
12-(a38 Moved by Commissioner Shirley, seconded by Commissioner Householter, to pass
Ordinance No. 12-10641 on first reading as modified. Aye: (5). Nay: (0). Motion carried.
N
C
U
(5.3) Public hearing and report on Petition No. 4347 (filed by Peter Browning on behalf of
Salina Concrete Products) requesting vacation of the Park Street right-of-way from
the west line of the North Chicago Street right-of-way to the west line of Lot 9,
Block 14, Elmdale Addition.
(5.3a) First reading Ordinance No. 12-10645.
Mayor Jennings opened the public hearing.
Dean Andrew, Director of Planning, explained the request, affected franchise and
utility entities and their objection to the vacation. Mr. Andrew continued to note
that if the entire right-of-way is vacated, it should be retained as a public utility
and drainage easement.
Mr. Andrew then responded to Commissioner Householter's question regarding
street lighting.
A discussion followed between City Manager Jason Gage, Mr. Andrew, and Public
Works Director Michael Fraser regarding the City's objection of preserving the
right-of-way instead of use as an easement and the street maintenance.
Peter Browning, petitioner, spoke on the requests, and the benefits of closing the
street. Mr. Browning noted that they agreed with allowing the property to be
retained as a public utility and drainage easement if vacated.
There being no further comments the public hearing was closed.
12-0139 Moved by Commissioner Householter, seconded by Commissioner Shirley, to pass
Ordinance No. 12-10645 on first reading.
12-0140 Moved by Commissioner Angell, seconded by Commissioner Crawford, to amend the
motion to include that the vacated right-of-way is to be retained as a public utility and
drainage easement and the petitioner shall either install a gate or a standard traffic barrier
meeting the criteria established by the ' City Engineer at the east end of the vacated street
right-of-way at a location approved by the City Engineer. Aye: (5). Nay: (0). Motion
carried.
Mayor Jennings called the question to Motion No. 12-0139 as amended. Aye: (5).
Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of June 11, 2012.
12-0141 Moved by Commissioner Housholter, seconded by Commissioner Angell, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Second reading Ordinance No. 12-10643 approving an amended preliminary/ final
development plan for the Storage Mart PDD located at 2820 Foxboro Road.
Mayor Jennings noted that Ordinance No. 12-10643 was passed on first reading on
June 11, 2012 and since that time no comments have been received.
Page 2
12-0142
Z
w
m
c
12-0143
0
U
12-0144
12-0145
1
12-0146
12-0147
L
Moved by Commissioner Crawford, seconded by Commissioner Angell, to adopt
Ordinance No. 12-10643 on second reading. A roll call vote was taken. Aye: (5) Angell,
Crawford, Householter, Shirley, Jennings. Nay: (0). Motion carried.
(8.2) Approve an agreement for design services related to interconnecting and adjusting
timings for traffic signals along the Ninth Street corridor.
Dan Stack, City Engineer, explained the- project, agreement, and funding.
Moved by Commissioner Shirley, seconded by Commissioner Crawford, to approve an
agreement for design services related to interconnecting and adjusting timings for traffic
.signals along the Ninth Street corridor with H.W. Lochner, Inc. in the amount not to
exceed $15,736.22. Aye: (5). Nay: (0). Motion carried.
(8.3) Resolution No. 12-6907 authorizing farm lease agreements with Alvin Farris.
Michael Fraser, Director of Public Works, explained the quotes received fiscal
impact, and agreements.
Moved by Commissioner Angell, seconded by Commissioner Crawford, to adopt
Resolution No. 12-6907. Aye: (5). Nay: (0). Motion carried.
(8.4) Award of contract for the 2012 Street Markings, Project No. 12-2914.
Dan Stack, City Engineer, explained the project, bids received, and funding. Mr.
Stack then responded to Commissioner Householter's question regarding the high
bid submitted by Cillessen & Sons.
Moved by Commissioner Crawford, seconded by Commissioner Householter, to award
the contract for the 2012 Street Markings, Project No. 12-2914 to Highway Signing, Inc. in
the amount of $23,044.36 plus a 5% construction contingency in the amount of $1,152.22.
Aye: (5). Nay: (0). Motion carried.
(8.5) Request for executive session (legal).
Moved by Commissioner Shirley, seconded by Commissioner Angell, to recess into
executive session for 15 minutes to discuss with legal counsel matters subject to the
attorney-client privilege for the reason that public discussion of those matters would
waive the privilege and adversely affect the City's interest in the matters and reconvene at
5:10 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission recessed into executive session at 4:55 p.m. and reconvened at 5:33
p.m., No action was taken.
OTHER BUSINESS
None.
ADJOURNMENT
Moved by Commissioner Angell, seconded by
regular meeting of the Board of City Commission
Motion carried. - The meeting adjourned at 5:33 p.m.
[SEAL]
A TEST:
Lieu Ann Elsey, CMC, Ci Clerk
Norman M! J
tat the
ay: (0).
Page 3