6-19-2012 Minutes -968-
. The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, June 19th,2012 in the Campbell Room.
The following Board members were present: Karma DeForest,Mary Bender,Karen
Bonar,Christi Manley and Sally Donatell. Others present were Joe McKenzie,Sandy
Wilcox,Angela Allen and Mike Wilson, observer from the League of Women Voters.
Karma DeForest called the meeting to order.
MINUTES:
Karma DeForest asked for any changes or additions to the May Board meeting minutes.
12-21 On a motion made by Mary Bender and seconded by Christi Manley it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the May meeting as written. Motion passed. P.968. 06/19/2012
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends made a little over$1,000 at their book sale this last weekend.
ORIENTATION: ANGELA ALLEN- ADULT SUMMER READING
• This year will be our fourth year for the Adult Summer Reading Program. We have 275
people signed up so far with 500 books logged and 125 reviews posted.
Every week we have drawing for prizes. We have a "count the items" contest every week
and also give out reading prizes on a weekly basis.
Several programs are scheduled that revolve around the theme of"dreams". Book
discussions are being held also. Angela shared information about availability of some free
audio books available for download this summer.
Our Ebook collection is going well. The top format seems to be Kindle followed by Epub
and Audio. We have had about 4500 people check something out from our elibrary so far.
We have about 250 people on waiting lists with an average wait time of 11 days.
The Adult Summer Reading Party will be held on August 3rd and we will be giving away 2
Kindles this year.
2012 BUDGET:
Joe gave the Board a spreadsheet of previous budgets and mill levy information. It has
stayed pretty stagnant over the last few years. Staff turnover has helped our salary line
item stay about the same. We do have some large Capital Improvement projects coming
up,such as changing all the T12 lighting fixtures to T8's and the RFID project.
A draft for the 2013 budget shows a$70,000.00 increase from the 2012 budget with a 2%
across the Board salary increase for staff.
•
-969-
FINANCIAL REPORT: •
Our carry over from last year was a little bit more than budgeted and we received another
tax appropriation in June.
STATISTICAL REPORT:
May is a slower month but circulation will be much stronger in June due to the Summer
Reading Programs. All in all ,our circulation numbers are just about the same as last year
at this time.
Angela and Melanie are looking at different software to use for our"chat with a librarian"
service.
LIBRARIAN'S REPORT: ' ..
We have 275 adults signed up for summer reading, 1623 children and 624 teens.
Youth Services employees are taking books to the summer school program once a week
for kids to check out. Stephanie Johannes, our new Youth Programmer has started her
position here at the library.
Joe answered questions about the Red Zone Report.
Melanie is working on developing some type of kids area on our library web site.
We have started holding short ten minute staff"stand up" meetings once a week to keep
staff informed on happenings.
Joe will be attending ALA the end of this week and beginning of next and then taking some
vacation days to finish out the week. •
NEW BUSINESS/BOARD COMMENTS
Karma reminded Board members of the importance of attendance at the next few meetings
due to votes on the Budget.
12-22 On a motion made by Sally Donatell and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 8:00
a.m.. Motion passed. P.969. 06/19/2012
Secretary/Treasurer,
Sally Donatell Date 06/19/2012 Recorder: Sandra Wilcox
•
Salina Public Library
REVENUE/EXPENDITURE REPORT
JUNE 2012
•
1 2 3 4 5
JUNE Jan-June Budget $Over Budget %of Budget
Income
305 • APPROPRIATIONS 760,104.71 1,805,690.18 1;974,148.00 • -168;457.82 91.47%
310 - UNENCUMBERED CASH BAL REV YR 218,566.00 209,383.00 9,183.00 104.39%
315 • INTEREST INCOME 37.18 162.06 1,300.00 -1,137.94 12.47%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 760,141.89 2,024,418.24 2,184,831.00 -160,412.76 92.66%
Expense
410 • SALARIES 111,235.96 670,599.60 1,442,831.00 -772,231.40 46.48%
412 • PERIODICALS-REFERENCE 1,063.80 6,711.41 25,000.00 -18,288.59 26.85%
415 • LIBRARY MATERIALS
02-415 • YOUTH SERVICES 3,827.01 20,240.18 45,000.00 -24,759.82 44.98%
05-415 INFORMATION SERVICES/CAMPBELL 242.81 5,245.73 ' `8;600.00 ' -4754.27 65.57%
08-415 •ADULT COLLECTION 4,363.80 31,378.26 89,000.00 -57,621.74 35.26%
10-415 E BOOKS 1,397.80 3,729.65 20,000.00 -16,270.35 18.65%
Total 415 • LIBRARY MATERIALS 9,831.42 60,593.82 162,000.00 -101,406.18 37.4%
416 • INFORMATION TECHNOLOGY 10,926.00 25,000.00 -14,074.00 43.7%
417 - LIBRARY MAT Audio-Visuals 5,719.12 39,614.56 100,000.00 -60,385.44 39.62%
420 • SUPPLIES 150.78 7,518.15 12,000.00 -4,481.85 62.65%
425 • POSTAGE 20.43 3,155.47 6,000.00 -2,844.53 52.59%
430 •WATER 782.32 2,643.27 6;000.00 -3,356.73 44.06%
435 • LIGHT& HEAT ' ' ' . 7,613.68 46,158.11 100,000.00 ' 53,841.89 46.16%
0 • TELEPHONE 629.30 2,989.09 ' ' ' 6,000.00 -3,010:91 49.82%
5• REPAIRS&MAINT 3,935.15 19,667.15 48,000.00 -28,332.85 40.97%
450 - FURNITURE&EQUIPMENT 90.96 987.45 ' 6,000.00 -5,012.55 16.46%
460 • STAFF DEVELOPMENT&TRAVEL 270.68 6,335.12 15,000.00 -8,664.88 42.23%
465 • ACCOUNTING 0.00 5,341.47 7,000.00 -1,658.53 76.31%
470 • INSURANCE 136.00 9,567.12 22,000.00 -12,432.88 43.49%
475 - PROGRAMS&PROMOTIONAL 2,446.94 14,883.68 32,000.00 -17,116.32 46.51%
485 • AUTOMATION 4,497.53 22,609.34 72,000.00 -49,390.66 31.4%
505 • CONTINGENCY 152.95 2,372.71 18,000.00 -15,627.29 13.18%
510 • CAPITAL EXPENDITURES 80,000.00 -80,000.00 0.0%
Total Expense '.14$577:02 1;'.932;67352 =.�2;l84,831.00 ;y L252;15748 ,.,.;,x;42.69%
•
.s.
$611,564.87 $1,091,744.72
JUNE Jan-June Budget $Over Budget %of Budget
Income
305-2 • APPROPRIATIONS(EMP BEN) 134,075.60 319,713.46 344,132.00 -24,418.54 92.9%
310-2 - UNENCUMB CASH BAL PREV(EMP B) 63,061.00 63,261.00 -200.00 99.68%
Total Income Employee Benefit 134,075.60 382,774.46 407,393.00 -24,618.54 93.96%
Expense
760 - SOCIAL SECURITY TAXES EMPLOYER 7,720.89 46,773.35 110,330.00 -63,556.65 42.39%
765 • KPERS EXPENSE EMPLOYER 6,761.70 44,618.18 99,211.00 -54,592.82 44.97%
770 • UNEMPLOYMENT INS EMPLOYER 100.67 610.04 1,442.00 -831.96 42.31%
775 • HEALTH INSURANCE EMPLOYER 13,398.00 79,090.00 191,110.00 -112,020.00 41.39%
780 • WORKERS COMP INSURANCE 1,470.25 2,940.50 5,300.00 -2,359.50 55.48%
Total Expense Employee Benefit 29,451.51 174,032.07 407,393.00 -233,360.93 42.72%
•
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Monthly Activity
Report
SALINA PUBLIC LIBRARY
JUNE 2012
'Information Services I 'Outreach : I
Chat: 17 Activities: 5
On-line Ask a Librarian 2 Contacts: 3
Program Attendance: 30 Homebound: 21
Info Services Question 2,921 Programming: 22
Interlibrary Loans: 387
'Technology Center I 'CLASS I
Internet Users: 4,528 Sessions: 5
Microsoft Office: 27 Participants: 69
Computer Students: 24
Digital Design: 9
'Youth Services Department I 'Public Relations Activities. 1
Program Attendance: 1,676 Press Rel/Articles/Ads/PSAs: 31
•Game Computers&Software Use: 134 External Contacts: 6
Pre-School Computers 1,200 Internal PR: 3
Internet Users: 1,146
Total Group Visits: 1
Outreach: - 4
'Circulation of Materials JUNE 12 JUNE 11 YTD 12 YTD 11 I
Adult Materials: 36,445 37,992 209,249 205,394
Adult Renewals: 2,983 3,067 18,348 19,243
Youth Services Materials: 25,372 28,369 104,957 108,203
Youth Services Renewals: 1,702 1,930 9,096 10,888
Total Circulated: 66,502 71,358 341,650 343,728
Adult Borrowers:(includes Y.S.) 6,406 6,837 37,138 38,312
Child Borrowers: 1,766 1,996 7,141 7,449
New Library Cards:
Adult: 318 277 1,613 1,343
Youth Services: 246 215 771 733
Materials Reserved: 1,843 1,838 11,350 10,194
!Collection Management I Meeting Room Use
Items Processed Monthly YTD Monthly YTD
•
Adult: 541 4,983 Prescott Room: 53 273
Youth Services: 530 2,876 Small Conf Rm 1&2: 30 230
Total: 1,071 7,859 Tech Center Conf Room 17 159
Learning Center 1&2 19 194
• Librarian's Report
July is all about budget planning and understanding, for me, but for our users it continues to be
about access to books, information, programs and technology. They are less interested in any
strategy or reasoning for funding and express little interest in the actual numbers. And most of
them are content if they come to the library, call, e-mail, or hit our web site and find what they
want or need. They need the lights on, a reasonable temperature, computers that work and staff
assistance when needed. And, lots of up to date books, media and information. Generally,that
has been working and so with the budget, I try to keep that going and provide a strong position to
keep a shine on things and work us toward our vision.
The July meeting will be all about understanding the budget.
Also this month, we're doing final planning for the RFID project. We're aiming toward August
13 to start. We'll get equipment before that time,test it out, practice a bit and be ready to go. I'm
putting together a tentative schedule of tag teams. We'll have two conversion workstations.
We'll schedule 2 people to work with each unit in the stacks for 2 hour shifts. About a dozen of
us will need to work a shift every day. This will easily take us into October and possibly beyond.
If you think you want to volunteer to work a shift, let me know. It's easy. I'll ask the Friends
Board too, but they'll be working on their next book sale. Of course, staff will be working their
regular duties at the same time. But,we'll get it done and try not to burn anyone out.
• We've been hearing so many positive comments on the work of our PR Coordinator Amy
Adams. Staff find her easy to work with and quite creative. She completed her first CLASS
catalog. It is at the printer now. Amy is updating the look of our e-mail blasts and changed the
software we use. Of course, she developed ads and promos for summer reading.
Also in the Outreach Dept., Morgan Davis is getting busy and doing well. She has started some
orientation, has had contacts with instructors and students and had an extremely helpful how-to
type of tutorial session with Lisa Newman. She is excited by the possibilities of community
learning.
Summer Reading? There are 315 adults signed up and enjoying the weekly contests. Youth
Services reports 1,845 kids in the Dream Big program. There are 707 teens who have joined the
Own the Night summer program. These numbers are consistent with past years.
I attended ALA in Anaheim in June with 20,000 other librarians. One of the on-coming
directions I detected was more outreach or looking outward into the community. It's challenging
because to give more time and staff to out of the building services means radically changing
what we do in the building. It can be done. But, it's a push out of comfort roles.
Hope you have had a chance to read through the budget recommendations. Who would have
thought being on the library board would involve so much reading? Or finance? Thanks for your
• help. Let me know if you have questions or answers.
Joe