10-14-1996 MinutesAction
96-756
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
OCTOBER 14, 1996
4:00 p.m.
The Regular Meeting of the Board of Commissioners met in the Commission
Meeting Room, City -County Building, on Monday, October 14, 1996, at 4:00
p.m.
There were present:
Mayor Evelyn Maxwell, Chairman presiding
Commissioner R. Abner Perney
Commissioner John Divine
Commissioner Peter F. Brungardt
Commissioner Kristin M. Seaton
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Barbara R. Weber, Deputy City Clerk
Judy D. Long, City Clerk
CITIZEN FORUM
Don Darling, 1036 Scott, spoke regarding the flooding over the past
forty years, noting that there have been numerous studies and a lot of
discussions but, he feels, nothing has happened. He indicated that in 1967
the then City Commission approved the South Fourth Street sewer and that it
has never been done. He also informed the Commissioners that in 1977 the
City Manager, at that time, had said in a Special Meeting that when Bonnie
Ridge was completed the City agreed to make the improvements. He stressed
that the City has already accepted the responsibility.
AWARDS - PROCLAMATIONS
(4.1) The Mayor presented City Service Awards to city employees with ten
and twenty-five years of service.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approved the minutes of the regular meeting of September 23, 1996.
(6.2) Approved the Phase III Vehicle and Equipment Program and set the
date to receive bids.
(6.3) Approved the Water Distribution Systems Improvements, Project
Number 96-978, and set the date to receive bids.
Don Hoff, Director of Engineering and Utilities responded to
concerns regarding materials used in item 6.3 stating that there are no
guarantees on the existing pipe and that the PVC and encased pipe are
comparable.
Moved by Commissioner Divine, seconded by Commissioner
Brungardt, to approve all items on the consent agenda. Aye: (5). Nay:
(0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) First reading Ordinance Number 96-9762 authorizing the City
Manager to execute a contract for fire protection outside the city limits; 601
East Waterwell Road.
Fire Chief Girard explained the requested service agreement for this
rural property.
Action
96-757
96-758
96-759
96-760
96-761
Moved by Commissioner Seaton, seconded by Commissioner Perney, to
approve the first reading of Ordinance Number 96-9762 authorizing the City
Manager to execute the contract for fire protection. Aye: (5) . Nay: (0) .
Motion carried.
(8.2) First reading Ordinance Number 96-9763 requesting to change the
names of two private streets, Allison Terrace and Pieschl Court.
Shawn O'Leary, Assistant Director of Engineering and Utilities,
explained the requests for the south end of Eastgate Addition. He clarified
that while there is no statutory requirement for a formal petition in the case of
a street name change, the petitions submitted clearly state the desire of the
majority of property owners to change the names of their private streets from
Allison Terrace to Eastgate Terrace and from Pieschl Court to Eastgate Court.
He stated that the requests are reasonable, do not duplicate other existing
street names in Salina, are consistent with the adjacent public street called
Eastgate Drive, and it further appears that the assigned address numbers will
remain the same with the minor change of "Eastgate Terrace" and "Eastgate
Court" instead of "Eastgate Drive."
Moved by Commissioner Brungardt, seconded by Commissioner
Divine, to approve the change as outlined. Aye: (5) . Nay: (0) . Motion
carried.
(8.3) Resolution Number 96-5072 authorizing Agler & Gaeddert, Chartered,
Certified Public Accountants, for an audit of City records for the year ending
December 31, 1996, in an amount not to exceed $27,200.
Rod Franz, Director of Finance and Administration, explained the
agreement. He noted the 3% increase over the 1995 audit was within the
normal increase range and that the 1996 audit would have the same scope of
service as the last audit.
Moved by Commissioner Perney, seconded by Commissioner Seaton, to
adopt Resolution Number 96-5072 and authorize the amount of $27,200. Aye:
(5) . Nay: (0) . Motion carried.
(8.4) Resolution Number 96-5073 authorizing the Mayor to execute
Supplemental Agreement Number 1 for engineering services for Wastewater
Pump Station Number 13 and Force Main.
Don Hoff, Director of Engineering and Utilities, explained the
supplemental agreement. He indicated that the construction should be complete
by next October and explained the division of the construction phases, the
projected costs of $45,150 and the fixed fee of $7,200. He clarified that the
total amount of compensation would not exceed $52,350 without further City
Commission approval. In response to Commission inquiry he confirmed that
these costs were in the original bid and that it is not adding to the project
cost.
Mayor Maxwell asked if there is a maximum fixed fee that the state
would allow and was told there was no limit. She requested that the
Commission put a ceiling on fixed fees.
Moved by Commissioner Divine, seconded by Commissioner
Brungardt, to approve Resolution Number 96-5073 authorizing Supplemental
Agreement Number 1. Aye: (5). Nay: (0). Motion carried.
(8.5) Change Orders for the 1995 Subdivision Improvements, Project
Number 95-938, in the amount of $70,881.49.
Shawn O'Leary, Assistant Director of Engineering and Utilities,
explained the prior change orders for this project. He detailed Change Order
Number 5 for Part I in the amount of $51,481.49, and Change Order Number 3
for Part II in the amount of $19,400.00. He clarified that if these change
orders are approved the new contract amount will be $1,618,016.49. He
agreed with Commission inquiry that the minor items are related to GICO and
that most have already taken place.
Moved by Commissioner Brungardt, seconded by Commissioner
Seaton, to approve the change orders for Part I and II Project Number 95-938
in the combined amount of $70,881.49. Aye: (5). Nay: (0). Motion carried.
Action
96-762
OTHER BUSINESS
(9.1) Mayor Maxwell asked for Commission support to direct staff to draft
a letter regarding the proposed sale of band widths on the emergency
channel. None forthcoming, she requested citizens express their concerns of
the sale of those band widths.
ADJOURNMENT
Moved by Commissioner Divine, seconded by Commissioner
Brungardt, that the Regular Meeting of the Board of Commissioners be
adjourned. Aye: (5) . Nay: (0) . Motion carried. The meeting adjourned at
4:38 p.m.
[ SEAL]
ATTEST:
Lo CMC, Cit lerk
:Eve n Maxwell, Mayor