5-15-2012 Minutes -966-
• The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, May 15,2012 in Youth Services.
The following Board members were present: Karma DeForest,Karen Bonar,Mary
Bender, Sandie Johnson, Mary Shaffer, Christi Manley and Sally Donatell. Others present
were Joe McKenzie, Sandy Wilcox,Kristi Hansen and Mike Wilson, observer from the
League of Women Voters.
Karma DeForest called the meeting to order.
MINUTES:
Karma DeForest asked for any changes or additions to the April Board meeting minutes.
12-20 On a motion made by Sandie Johnson and seconded by Karen Bonar it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the April meeting as written. Motion passed. P.966. 05/15/2012
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY: The Friends met last Tuesday. They had their one day
mini book sale this month and were very pleased with the results. They made just a little
over$1,100 dollars. Their regular book sale is scheduled for June 15th and 16th. They
• also approved funding to help put together a Wii bowling league.
ORIENTATION: KRISTI HANSEN- SUMMER READING
Kristi spoke to the Board about the Summer Reading Program. The theme this year is
Dream Big. Children sign up with a goal in mind and when they reach that goal they
receive a prize bag and a ticket to the summer reading party. The party is scheduled for
July 26th and 27th. Kristi passed out Summer Reading brochures. The Teen theme this
year is Own the Night. Staff goes to the middle and high schools to promote this program
and sign kids up. They have about 600 teens signed up so far. Brainy Babies for children
two and under is also having a summer reading program called the Rubber Duck Club.
They will cover the six skills of early literacy and when they reach certain goals the kids
will get a rubber ducky. Our Youth Services department is promoting the six by six early
literacy program that focuses on six skills to have by six years old to help with literacy.
They are incorporating these into the story times and partnering with Heartland and
Childcare Aware.
Nan Whetstone is moving into a clerk position and they have hired Stephanie Johannes as
the new Youth Program Coordinator.
FINANCIAL REPORT:
• Joe will begin work on the 2013 budget soon. He would like to meet with Sally and Karma
to start planning. The light and heat bills have been a little higher possibly due to the early
warm up this year. Water line item may be higher this year also.
-967-
STATISTICAL REPORT: •
Circulation this month almost mirrors circulation the same time last year. CLASS is
winding down for this semester. Collection Management continues to keep up on the
processing of new materials as well as taking materials out of circulation that have been
weeded.
LIBRARIAN'S REPORT:
Our Walk Kansas Team finished and walked 514 miles all together.
We have three new focus teams: Learning, Information and Culture. Members of these
teams will meet on a regular basis to see how we as a library are following current trends
in library services as well as how our services in these areas relate to our mission of making
better connections.
We have hired Morgan Davis and our new CLASS Coordinator. She will start in early - - - -
July. The Adult Summer Reading program will focus on the same theme this year as
Youth Services.
NEW BUSINESSBOARD COMMENTS
Karen Bonar commented on a library in the Wichita area that has a drive up window to
pick up and drop off materials.
Karma DeForest adjourned the meeting at 7:45 a.m. " •
Secretary/Treasurer,
Sally Donatell Date 05/15/2012 Recorder: Sandra Wilcox
•
Salina Public Library
REVENUE/EXPENDITURE REPORT
• MAY 2012
1 2 3 4 5
MAY Jan-May Budget $Over Budget %of Budget
Income
305 -APPROPRIATIONS I '1,045;585:47 1,974,148.00 -928,562.53 52.96%
310 • UNENCUMBERED CASH BAL REV YR •.. 218,566.00 209,383.00 9,183.00 i 104.39%
315 • INTEREST INCOME 18.24 124.88 • 1,300.00 -1,175.12 9.61%
316 MISC. INCOME 0.00 0.00 0.0%
Total Income 18.24 1,264,276.35 2,184,831.00 -920,554.65 57.87%
Expense
410 • SALARIES 108,838.71 559,363.64 1,442,831.00 . -883,467.36 38.77%
412 • PERIODICALS-REFERENCE 868.87 5,647.61 25,000.00 -19,352.39 22.59%
415• LIBRARY MATERIALS
02-415 • YOUTH SERVICES 989.70 16,413.17 45,000.00 -28,586.83 36.47%
05-415 INFORMATION SERVICES/CAMPBELL'? ' - `233:88 ' 5,002.92 - "8;000:00 •-• _'.> -2;997.08 62.54%
08415 • ADULT COLLECTION . 4,758.68 27,014.46 89,000.00 -61,985.54 30.35%
10-415 E BOOKS 2,331.85 20,000.00 -17,668.15 11.66%
Total 415 • LIBRARY MATERIALS 5,982.26 50,762.40 162,000.00 -111,237.60 31.34%
416 • INFORMATION TECHNOLOGY 10,926.00 25,000.00 -14,074.00 43.7%
417 • LIBRARY MAT Audio-Visuals 4,811.11 33,895.44 100,000.00 -66,104.56 33.9%
420 - SUPPLIES • 973.93 7,367.37 12,000.00 -4,632.63 61.4%
425 4 POSTAGE 479.35 3,135.04 • 6,000.00 -2,864.96 52.25%
430 •WATER 503.11 1,860.95 6,000.00 -4,139.05 31.02%
435 4 LIGHT&HEAT . 7,527.43 38,544.43 100,000.00 -61,455.57 38.54%
.0 • TELEPHONE 431.51 2,359.79 6,000.00 -3,640.21 39.33%
5 • REPAIRS&MAINT 2,707.98 15,732.00 48,000.00 -32,268.00 32.78%
450 • FURNITURE&EQUIPMENT 208.33 896.49 6,000.00 -5,103.51 14.94%
460 - STAFF DEVELOPMENT&TRAVEL 855.25 6,064.44 15,000.00 -8,935.56 40.43%
465 • ACCOUNTING 177.00 5,341.47 7,000.00 -1,658.53 76.31%
470 • INSURANCE 3,371.00 9,431.12 22,000.00 -12,568.88 42.87%
475 • PROGRAMS&PROMOTIONAL 3,197.54 12,436.74 32,000.00 -19,563.26 38.87%
485 • AUTOMATION 9,940.10 18,111.81 72,000.00 -53,888.19 25.16%
505 4 CONTINGENCY 848.20 2,219.76 18,000.00 -15,780.24 12.33%
510 • CAPITAL EXPENDITURES 80,000.00 -80,000.00 0.0%
Total Expense '15E721.68 °:.'4784,096.50 12;184,831 00 4'71,40Q734;50 ?35.89%
-$151,703.44 $480,179.85
MAY Jan-May Budget $Over Budget %of Budget
Income
305-2 •APPROPRIATIONS(EMP BEN) 185,637.86 344,132.00 -158,494.14 53.94%
310-2 . UNENCUMB CASH BAL PREV(EMP B) 63,061.00 63,261.00 -200.00 99.68%
Total Income Employee Benefit 0.00 248,698.86 407,393.00 -158,694.14 61.05%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER 7,342.73 39,052.46 110,330.00 -71,277.54 35.4% .
765• KPERS EXPENSE EMPLOYER 6,675.03 37,856.48 99,211.00 -61,354.52 38.16%
770 • UNEMPLOYMENT INS EMPLOYER 95.73 509.37 . 1,442.00 -932.63 35.32%
775 • HEALTH INSURANCE EMPLOYER 13,398.00 65,692.00 191,110.00 -125,418.00 34.37%
780 .WORKERS COMP INSURANCE 1,470.25 5,300.00 -3,829.75 27.74%
�otal Expense Employee Benefit 27,511.49 144,580.56 407,393.00 -262,812.44 35.49%
Page 1 of 1
• Monthly Activity
Report
,
SALINA PUBLIC LIBRARY
MAY 2012
'Information Services ' . I Outreach
Chat: 39 Activities: 6 .
On-line Ask a Librarian 5 Contacts: 6
Program Attendance: 93 Homebound: 22
Info Services Question 2,619 Programming: 63
Interlibrary Loans: 421
'Technology Center.:I 'CLASS
Internet Users: 4,216 Sessions: 9
Microsoft Office: 9 Participants: 96
Computer Students: 8
Digital Design: 9
'Youth Services Department I Public Relations Activities
Program Attendance: 158 Press Rel/Articles/Ads/PSAs: 27
• Game Computers&Software Use: 1,200 External Contacts: 20
Pre-School Computers 106 Internal PR: 2
Internet Users: 994
Total Group Visits: 1
Outreach: 1
!Circulation of Materials `, • + . MAY 12 • MAY 11 YTD 12 g YTD 11 ` I
Adult Materials: 33,820 35,054 172,804 167,402
Adult Renewals: 3,089 2,832 15,365 16,176
Youth Services Materials: 18,166 17,696 . 79,585 79,834
Youth Services Renewals: 1,405 1,472 7,394 8,958
Total Circulated: 56,480 57,054 275,148 272,370
Adult Borrowers:(includes Y.S.) 6,129 6,297 30,732 31,475
Child Borrowers: 1,277 1,216 5,375 5,453
New Library Cards:
Adult: 207 173 1,295 1,066
Youth Services: 143 131 525 518
Materials Reserved: 1,713 1,595 9,507 8,256
'Collection Management I Meeting Room Use
Items Processed Monthly YTD Monthly YTD
•
Adult: 869 4,442 Prescott Room: 24 220
Youth Services: 406 2,346 Small Conf Rm 1&2: 34 200
Total: 1,275 6,788 Tech Center Conf Room 21 142
Learning Center 1 &2 13 175
•
Librarian's Report
The summer rush of readers of all ages is on and it is great to see. There have been some busy
days and strong interest in all of our reading programs. I think good planning and preparation by
staff is evident in the excitement that has been generated.
We just completed our 3`d Get caught Reading at the Festival promotion. It appears to be a hit.
Lots of readers sitting in the shade at Oakdale Park last weekend and our team of 12 staff found
at least 500 of them. It was hot work, but it was fun to see people engrossed in their books while
the music and the festival went on around them. Sometimes, whole extended families were seen
reading. I interrupted one woman reading a good passage aloud to her friend. There are quite a
few readers from out of town. Amy Adams had a great ad in the Festival program,which was a
part of Brad Anderson's effort to use the Festival's large audience to increase awareness of other
local cultural organizations.
Enclosed is a report on the Spring semester of CLASS. Lisa left at the end of April and
submitted a partial report. I added what Lori reported for the month of May. Amy is working on
the fall catalog design and layout. Morgan Davis will get started the last week of June.
The budget forecast has not changed with new information since I sent out the preliminary notes.
• At our June 19 meeting, we'll have our first discussion to try to settle on direction and some
basic numbers. That will be one variable. When we receive valuation info from the county,that
will be another variable that will factor into your decisions for the budget. We've squeezed the
budget tightly over the past several years. In order to keep the mill levy from increasing, we've
purposely expanded our carry-over dollars, which limits expenditures in current budget years
further, especially in the area of capital transfer. We always do our best to budget for needs, but
in recent years, we've been led by the intent to keep the tax levy down and I think those limits
are catching up with us.
Also enclosed is an updated Red Zone report that tracks the number of employees who are within
range of retirement. I use this in budget planning. We had staff meetings last week and reminded
staff of our voluntary early retirement policy. The report also lists tenure of KPERS eligible
employees. It's nice to see our growing number of people with less than 5 years of employment.
This provides good balance with our people who've been with us for 20+ years.
I am taking 3 vacation days June 14-18 to see my son in Chicago. Then, I'll attend the American
Library Association Conference in Anaheim June 22 —25 and follow that with 3 more vacation
days through the 29`h
Our summer Board meetings are important budget discussion and decision meetings. Check your
calendars and let us know if you might have to miss a meeting. Thanks for your help.
• Joe McKenzie
Library Director