04-02-2012 Minutesn
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CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD. OF COMMISSIONERS
April 2, 2012
4:00 p.m.
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W The City Commission convened at 2:30 p.m. in a Study Session on the Greeley Bridge. The
Regular Meeting of the Board of Commissioners was called to order at 4:00 p.m. in Room 107,
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City -County Building. A roll call was taken followed by the Pledge of Allegiance and a
moment of silence.
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There were present:
Mayor Samantha P. Angell, Presiding Officer
Commissioner Kaye J. Crawford
Commissioner Aaron Householter
Commissioner Norman Jennings
Commissioner Barb Shirley
comprising a quorum of the Board, also present:
Jason A. Gage, City Manager
Greg Bengtson, City Attorney
Lieu Ann Elsey, City Clerk
CITIZEN FORUM
Dennis Benott expressed his concerns of the economy's debt and the bonding market.
Elvin Thrush, 412 W. Elm, expressed his concerns regarding vehicles blocking
sidewalks and the condition of the sidewalks.
A discussion followed between Mayor Angell, Commissioner Householter,
Commissioner Jennings, Commissioner Crawford, and City Manager Jason Gage on the
Standard Traffic Ordinance, sidewalk nuisances, and the annual ADA ramp project.
AWARDS AND PROCLAMATIONS
None.
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
(5.1) Public hearing on Resolution No. 12-6890 granting a property tax exemption to Great
Plains Manufacturing, Inc.
Mayor Angell opened the public hearing.
Dean Andrew, Director of Planning, explained the request, job creation, and fiscal
impact.
A discussion followed between Commissioner Householter, Gary Hobbie, Director of
Community and Development, Mr. Andrew and City Manager Jason Gage regarding
job creation. "
James Hall, 1525 E. North Street, thanked the Commission for their consideration. Mr.
Hall then responded to Commissioner Crawford's question regarding the average
salary for the jobs.
Dennis Lauver, Salina Chamber of Commerce, expressed his support for the request
and thanked the City of Salina staff for their work.
There being no further comments the public hearing was closed.
12-0059 Moved by Commissioner Householter, seconded by Commissioner Shirley, to adopt
Resolution No. 12-6890. Aye: (5). Nay: (0). Motion carried.
Mr. Hall thanked the Design Review Team for their work on the project.
(5.2) Public hearing and report on Petition #4343 (filed by Dylan and Teri Perney) requesting
vacation of the South 50 feet of the 70 ft. platted right-of-way of Kansas Avenue
abutting Lot 5 in Surveyor's Plat No. 12 and Lot 10, Block 11 in the Oakdale Addition.
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(5.2a) First reading Ordinance No. 12-10634.
Mayor Angell opened the public hearing.
Dean Andrew, Director of Planning, explained the request. Mr. Andrew continued to
explain that staff did not have concerns about the loss of right-of-way for public street
W purposes; however, there are potential river channel access and river bank maintenance
issues that need further staff research before staff is comfortable with the full vacation
of the right-of-way.
Mr. Andrew then responded to Commissioner Householter regarding property
ownership.
A discussion followed between Mayor Angell and Mr. Andrew regarding the applicant
conducting the research and surveying the property.
Ray Hruska, 235 N. Santa Fe, commented on the ownership of the river channel and
future need.
A discussion followed between Commissioner Householter, Mayor Angell,
Commissioner Jennings and City Manager Jason Gage regarding future development
of the channel.
12-0060 Moved by Commissioner Householter to deny Petition 4343. Motion died due to lack of a
second.
Mr. Andrew then responded to Commissioner Jennings' question regarding conducting
further research on the request. Mr. Andrew clarified that the applicant would be
responsible for the survey and legal description.
12-0061 Moved by Commissioner Householter, seconded by Commissioner Shirley, to continue the
public hearing until April 23, 2012 to allow additional research to be performed by the
property owner. (5). Nay: (0). Motion carried.
CONSENT AGENDA
(6.1) Approve the minutes of March 26, 2012.
(6.2) Approve the transfer of ownership of planters to the Salina Area Chamber of
Commerce.
(6.3) Award of bids of a skid steer loader with breaker in the amount of $15,186 and skid
steer loader with bucket in the amount of $22,056 to BobCat of Salina.
(6.4) Award of contract for the 2012 Asphalt Mill and Inlay, Part 1, Project No. 12-2903 to
APAC-Kansas in the amount of $272,743.70 (which includes a 5% construction
contingency of $12,987.80).
(6.5) Resolution No. 12-6892 authorizing a renewal agreement for workers compensation
third party administrator services with CCMSI, Inc.
(6.6) Resolution No. 12-6891 authorizing an agreement with MedTrak Services, LLC for
prescription benefit management services.
12-0062 Moved by Commissioner Householter, seconded by Commissioner Jennings, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
DEVELOPMENT BUSINESS
None.
ADMINISTRATION
(8.1) Certification of final costs for 2011 special assessment projects.
(8.1a) First reading Ordinance No. 12-10633.
Dan Stack, City Engineer, explained the special assessment process and final costs. Mr.
Stack noted that the public hearing would be held on April 23, 2012.
12-0063 Moved by Commissioner Jennings, seconded by Commissioner Householter, to pass
Ordinance No. 12-10633 on first reading. Aye: (5). Nay: (0). Motion carried.
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(8.2) Authorization of partial redemption of the Kasa Industrial Controls, Inc. Industrial
revenue bonds, Series 2007.
Greg Bengtson, City Attorney, explained the revenue bonds and request to call a
portion of the bonds.
12-0664 Moved by Commissioner Shirley, seconded by Commissioner Jennings, to approve acceptance
of a letter dated March 19, 2012 from Kasa Industrial Controls, Inc. directing partial
redemption of $500,000 of the 2021 term bonds (CUSIP 794779BN7) and instructing Sunflower
Bank, N.A., as Trustee, to provide the required notices of redemption of the bonds; the 2021
term bonds were issued as part of the City's Industrial Revenue Bonds, Series 2007 for the
benefit of Kasa Industrial Controls, Inc. Aye: (5). Nay: (0). Motion carried.
(8.3) Consider request for a HVAC system project from the City -County Building Authority.
Jason Gage, City Manager, summarized the Honeywell investment grade audit on the
City -County Building, project, bids received by the Building Authority Board,
construction manager at risk, funding, and lease purchase financing.
Ray Hruska, 235 N. Santa Fe, expressed his concerns on the proposal, asbestos and
containments that may be present, efficiency paybacks, and the amount already spent
by the Building Authority on energy studies. Mr. Hruska submitted a proposal from
Building Controls (Wichita, Kansas)
Mayor Angell and Commissioner Jennings questioned Mr. Hruska on how he came in
contact or selected Building Controls. Mr. Hruska responded that he just knew of
them.
A discussion followed between Commissioner Crawford, Mr. Hruska, Commissioner
Jennings, Mr. Gage, and Mayor Angell regarding whether Building Controls submitted
a bid to the Building Authority, the proposal, cost of the improvements, funding, the
amount of money spent on the studies, use of a project engineer, and contacting
vendors.
Mr. Hruska felt that an analysis should be conducted.
Mr. Gage commented on the Building Authority's bid process.
Commissioner Householter. questioned whether the proposal that was submitted by
Mr. Hruska included the cost of labor.
12-0065 Moved by Commissioner Jennings, seconded by Commissioner Crawford, recess into
executive session for 20 minutes after a five minute break to discuss with legal counsel matters
subject to the attorney-client privilege for the reason that public discussion of those matters
would waive the privilege and adversely affect the City's interest in the matters and reconvene
at 5:40 p.m. Aye: (5). Nay: (0). Motion carried.
The City Commission took a five minute break at 5:15 p.m. and. convened into
executive session at 5:20 p.m. The City Commission reconvened at 5:40 p.m.
12-0066 Moved by Commissioner Jennings, seconded by Commissioner Shirley, to recess into the
current executive session for an additional 10 minutes are reconvene at 5:50 p.m. Aye: (5).
Nay: (0). Motion carried.
The City Commission recessed into executive session at 5:40 p.m. and reconvened at
5:57 p.m.
12-0067 Moved by Commissioner Shirley, seconded by Commissioner Householter, to adopt
Resolution No. 12-6893 providing support and non-binding commitment for the proposed
heating, ventilation and air conditioning project and related cost as proposed by the Salina -
Saline County Building Authority and amending Section 1 of the resolution giving the City
Commission the opportunity to review the selection process and review and approve the final
contract. Aye: (5). Nay: (0). Motion carried.
12-0068 Moved by Commissioner Jennings, seconded Commissioner Householter, to recess into
executive session for 10 minutes for the purpose of discussing matters pertaining to non-
elected City personnel for the reason that public discussion of the matter would violate the
privacy rights of the non -elected personnel involved; and reconvene at 6:10 p.m.
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The City Commission recessed into executive session at 6:00 p.m. and reconvened at
6:10 p.m. No action was taken.
OTHER BUSINESS
None,
ADJOURNMENT
Moved by Commissioner Jennings, seconded by Commissioner Shirley, that the regular
meeting of the Board of City Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried.
The meeting adjourned at 6:10 p.m.
[SEAL]
ATTEST:
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Lieu Ann Elsey, CMC, ty Clerk
Samantha P. Angell, Mayor
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