01-25-1999 MinutesCommission
Action #
CITY OF SALINA, KANSAS
REGULAR MEETING OF THE BOARD OF COMMISSIONERS
January 25, 1999
4:00 p.m.
The City Commission convened at 2:30 p.m. in a Study Session to discuss Landfill Daily Cover
Reports and Solid Waste System Reports. The Regular Meeting of the Board of Commissioners
was called to order at 4:00 p.m. in Room 107, City -County Building. A roll call was taken
followed by the Pledge of Allegiance and a moment of silence.
There were present:
Mayor Peter F. Brungardt, Chairman presiding
Commissioner Kristin M. Seaton
Commissioner Monte Shadwick
Commissioner Don Heath
Commissioner Alan Jilka
comprising a quorum of the Board, also present:
Absent:
Greg Bengtson, City Attorney
Dennis M. Kissinger, City Manager
Judy D. Long, City Clerk
None.
None.
None.
CITIZEN FORUM
AWARDS - PROCLAMATIONS
PUBLIC HEARINGS AND ITEMS SCHEDULED FOR A CERTAIN TIME
None.
CONSENT AGENDA
(6.1) Approve the minutes of January 11, 1999.
Moved by Commissioner Seaton, seconded by Commissioner Heath, to approve the
consent agenda as presented. Aye: (5). Nay: (0). Motion carried.
None.
DEVELOPMENT BUSINESS
ADMINISTRATION
(8.1) Second reading Ordinance Number 99-9907 vacating a portion of the public right-of-
way in Leavenworth Addition.
99-1881 Moved by Commissioner Shadwick, seconded by Commissioner Seaton, to adopt
Ordinance Number 99-9907 on second reading. A roll call vote was taken. Aye: (5), Heath,
Shadwick, Seaton, Jilka, Brungardt. Nay: (0). Motion carried.
(8.2) Awarding the contract for the Ninth and Claflin Drainage Improvements, Project No.
98-1132A.
Commission
Action #
99-18821
99-1883
99-1885
99-1887
Dennis Kissinger, City Manager, gave the staff report recommending the award of
contract to the low bidder for the base bid amount and direct the staff to work with all parties to
compromise, and make reasonable movement of the line, at low cost without sacrificing
effectiveness or safety on the project. He responded to Commission inquiry stating that any
additional cost issues will be returned to the Commission.
Shawn O'Leary, Director of Engineering and General Services, explained the bids
received January 19, 1999.
Moved by Commissioner Seaton, seconded by Commissioner Jilka, to award the
contract for the Ninth and Claflin Drainage Improvements, Project No. 98-1132A to Smoky Hill,
L.L.C. for the Base Bid Amount of $439,894.00 and direct staff to work with all parties concerned
to minimize environmental impact and disruption to utilities in addition to achieving drainage
improvements required in that area. Aye: (5). Nay: (0). Motion carried.
(8.2a) First reading Ordinance Number 99-9908 ordering, providing for and initiating
proceedings for construction of said main storm water sewer.
Rodney Franz, Director of Finance and Administration, gave the staff report.
Moved by Commissioner Shadwick, seconded by Commissioner Jilka, to approve
Ordinance Number 99-9908 for first reading. Aye: (5). Nay: (0). Motion carried.
(8.3) Awarding the contract for the Eastgate Drainage Improvements, Project No. 98-1132C.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and the bids received January 19, 1999.
Moved by Commissioner Jilka, seconded by Commissioner Seaton, to award the
contract for the Eastgate Drainage Improvements, Project No. 98-1132C to Smoky Hill, L.L.C. in
the amount of $406,481.00. Aye: (5). Nay: (0). Motion carried.
(8.3a) First reading Ordinance Number 99-9909 ordering, providing for and initiating
proceedings for construction of said main storm water sewer.
Rodney Franz, Director of Finance and Administration, gave the staff report.
Moved by Commissioner Heath, seconded by Commissioner Shadwick, to approve
Ordinance Number 99-9909 for first reading amending Section 5 to read $500,000. Aye: (5). Nay:
(0). Motion carried.
(8.4) Awarding the contract for the Broadway and Republic Drainage Improvements, Project
No. 98-1132B.
Shawn O'Leary, Director of Engineering and General Services, explained the project
and the bids received January 12, 1999.
Moved by Commissioner Shadwick, seconded by Commissioner Jilka, to award the
contract for the Broadway and Republic Drainage Improvements, Project No. 98-1132B to Frank
Construction in the amount of $59,531.20. Aye: (5). Nay: (0). Motion carried.
(8.5) Resolution Number 99-5412 authorizing an interlocal cooperation agreement with
USD#305 regarding the distribution and use of sales tax proceeds for education technology.
Dennis Kissinger, City Manager, explained the agreement.
Moved by Commissioner Jilka, seconded by Commissioner Heath, to adopt Resolution
Number 99-5412. Aye: (5). Nay: (0). Motion carried.
(8.6) Resolution Number 99-5413 authorizing obtaining bids on temporary notes.
Rodney Franz, Director of Finance and Administration, gave the staff report.
Commission
Action #
C1101dItIdS lit
.. ;;•I
99-18901
99-1891
Moved by Commissioner Heath, seconded by Commissioner Jilka, to adopt Resolution
Number 99-5413. Aye: (5). Nay: (0). Motion carried.
(8.7) Request for executive session. (2 legal matters)
Moved by Commissioner Seaton, seconded by Commissioner Jilka, that the City
Commission recess into executive session for forty minutes to discuss with the City Attorney four
matters, each of which are subject to the attorney-client privilege, for the reason that public
discussion of the matters would waive that privilege and adversely affect the City's interests in the
matters; and that the Commission reconvene in this room at 5:10 p.m.. Aye: (5). Nay: (0). Motion
carried.
The Board of Commissioners recessed at 4:30 p.m. and reconvened at 5:10 p.m.
Moved by Commissioner Shadwick, seconded by Commissioner Heath, that the City
Commission return to executive session for an additional twenty minutes to continue discussions
with the City Attorney; and that the Commission reconvene in this room at 5:30 p.m.. Aye: (5).
Nay: (0). Motion carried.
The Board of Commissioners recessed at 5:10 p.m. and reconvened at 5:30 p.m. No
action was taken.
None.
OTHER BUSINESS
ADJOURNMENT
Moved by Commissioner Heath, seconded by Commissioner Seaton, that the Regular
Meeting of the Board of Commissioners be adjourned. Aye: (5). Nay: (0). Motion carried. The
meeting adjourned at 5:30 p.m.
[SEAL]
ATTEST:
a- AV
D. ng, CMC, City Clerk
Peter F. Brungardt, Mayor