04-17-2012 Minutes-964-
The regular monthly meeting of the Salina Public Library Board of Trustees was held at
7:00 a.m. on Tuesday, April 17, 20121 n the Tech Center Conference Room.
The following Board members were present: Karma DeForest, Karen Bonar, Mary
Bender, Sandie Johnson, Mary Shaffer and Sally Donatell. Others present were Joe
McKenzie, Sandy Wilcox and Mike Wilson, observer from the League of Women Voters.
Mary Shaffer called the meeting to order.
MINUTES:
Mary Shaffer asked for any changes or additions to the March Board meeting minutes.
12 -14 On a motion made by Sandie Johnson and seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
minutes of the March meeting as written. Motion passed. P.964. 04/17/2012
PUBLIC COMMENTS: None
FRIENDS OF THE LIBRARY:
The Friends met last week. They will have a mini book sale this Saturday. They are
awarding two scholarships, one for $3,000.00 and another for $2,000.00 They are also
working on a design a tote bag contest for youth services.
is DISCUSSION /ACTION:
Nominating Committee Report
Karma DeForest reported the recommendations for officers:
President: Karma DeForest
Vice president: Mary Bender
Sec/Treas: Sally Donatell
12 -15 On a motion made by Karen Bonar and seconded by Sandie Johnson it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library approves the
slate of officers. Motion passed. P.964. 04/17/2012
FINANCIAL REPORT:
Heating bill is below normal with our warmer winter We may add some extra help for
the summer in our circulation and tech departments. The Board had several questions on
certain purchases.
STATISTICAL REPORT:
Things kind of slowed down with the warmer weather outside.
Karen asked if we had very many incident reports during spring break.
•
-965 -
LIBRARIAN'S REPORT:
Seven employees attended KLA. The keynote speaker was very good. He spoke about
thefact that libraries need to be in the community building relationships with people
and responding with what they need. Also that we need to try things and not be afraid
of failing spectacularly. Joe went to a program that spoke about a librarian that took
her entire non fiction section and put it into topic sections and within that section things
are sorted by dewey. The change has been fairly well received in that library. He also
attended a session on Kansas Library Standards. Johnson County put on a seminar
about their 6 by 6 early literacy program. Amy Adams has put together stickers for us
with the six steps to early literacy.
Poetry series is being held on Tuesday nights about 100 people have been in attendance.
We have received about 10 applications for the CLASS Coordinator position. Randy will
be leaving at the end of;the month and his replacement, Brian will be starting today.
NEW BUSINESS /BOARD COMMENTS
Sally Donatell shared that she went through the City's Board Orientation.
THE BOARD ADJOURNED INTO EXECUTIVE SESSION
•
12 -16 On a motion made by Karma Deforest seconded by Sally Donatell it was
- RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn into
executive session'at 7:37 a.m. for ten minutes. Motion passed. P. 965. 04/17/2012 •
Discussion was held on the Director's evaluation.
12 -17 On a motion made by Sandie Johnson seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourns
out of
executive session at 7:47 a.m. Motion passed. P.965. 04/17/2012
12 -18 On a motion made by Mary Shaffer seconded by Sally Donatell it was RESOLVED
THAT: The Board of Trustees of the Salina Public Library will have the current Board
President and incoming Board President review the Director's evaluation with him.
Motion passed. P. 965, 04/17/2012
12 -19 On a motion made by Sandie Johnson seconded by Mary Bender it was
RESOLVED THAT: The Board of Trustees of the Salina Public Library adjourn at 7:50
a.m. Motion passed. P965. 04/17/2012
Secretary/Treasurer,.
Mary Bender Date 04/17/2012 Recorder: Sandra Wilcox
Salina Public Library
REVENUE /EXPENDITURE REPORT
APRIL 2012
1
2
3
1 4
5
APRIL
Jan -April
Budget
$ Over Budget
% of Budget
Income
305 - APPROPRIATIONS
1,045,585.47
1,974,148.00
- 928,562.53
52.96%
310 - UNENCUMBERED CASH BAL REV YR
209,383.00
- 209,383.00
0.0%
315 - INTEREST INCOME
24.05
106.64
1,300.00
- 1,193.36
8.2%
316 MISC. INCOME
0.00
0.00
0.0%
Total Income
24.05
1,045,692.11
2,184,831.00
- 1,139,138.89
47.86%
Expense
410 SALARIES
114,920.85
450,524.93
1,442,831.00
- 992,306.07
31.23%
412 • PERIODICALS- REFERENCE
4,046.78
4,778.74
25,000.00
- 20,221.26
19.12%
415 • LIBRARY MATERIALS
02415 • YOUTH SERVICES
1,997.07
15,423.47
45,000.00
- 29,576.53
34.27%
05415 INFORMATION SERVICES /CAMPBELL
1,739.89
4,769:04
'8,000.00
`- 3,230.96
59.61%
08415 • ADULT COLLECTION
5,695.97
22,255.78
89,000.00
- 66,744.22
25.01%
10415 E BOOKS
1,521.52
2,331.85
20,000.00
- 17,668.15
11.66%
Total 415 • LIBRARY MATERIALS
10,954.45
44,780.14
162,000.00
- 117,219.86
27.64%
416 INFORMATION TECHNOLOGY
4,293.98
10,926.00
25,000.00
- 14,074.00
43.7%
417 LIBRARY MAT Audio - Visuals
8,053.40
29,084.33
100,000.00
- 70,915.67
29.08%
420 SUPPLIES
1,312.88
6,393.44
12,000.00
- 5,606.56
53.28%
425-POSTAGE
0.00
2,655.69
6,000.00
- 3,344.31
44.26%
430 • WATER
569.22
1,357.84
6,000.00
- 4,642.16
22.63%
435 • LIGHT & HEAT
8,384.97
31,017.00
100,000.00
- 68,983.00
31.02%
I0-TELEPHONE
433.11
1,928.28
6,000.00
- 4,071.72
32.14%
5 • REPAIRS & MAINT
2,258.48
13,024.02
48,000.00
- 34,975.98
27.13%
450 • FURNITURE & EQUIPMENT
231.12
688.16
6,000.00
- 5,311.84
11.47%
460 • STAFF DEVELOPMENT & TRAVEL
3,723.19
5,209.19
15,000.00
- 9,790.81
34.73%
465 - ACCOUNTING
5,164.47
7,000.00
- 1,835.53
73.78%
470 • INSURANCE
2,050.62
6,060.12
22,000.00
- 15,939.88
27.55%
475 • PROGRAMS & PROMOTIONAL
5,481.19
9,239.20
32,000.00
- 22,760.80
28.87%
485 - AUTOMATION
2,048.65
8,171.71
72,000.00
- 63,828.29
11.35%
505 • CONTINGENCY
310.92
1,371.56
18,000.00
- 16,628.44
7.62%
510 • CAPITAL EXPENDITURES
80,000.00
- 80,000.00
0.0%
Total Expense
169,073:81
rv,j�;. 632;374:82
n 2,484,831.00
?f -1,552,456.18
'_'28.94%
_.:.... _ .
: $169,049.76
$413,317.29
April
Jan -April
Budget
$ Over Budget
% of Budget
Income
305 -2 • APPROPRIATIONS (EMP BEN)
185,637.86
344,132.00
- 158,494.14
53.94%
310 -2 • UNENCUMB CASH BAL PREV (EMP B)
63,261.00
- 63,261.00
0.0%
Total Income Employee Benefit
0.00
185,637.86
407,393.00
- 221,755.14
45.57%
Expense
760 • SOCIAL SECURITY TAXES EMPLOYER
7,921.74.
31,709.73
110,330.00
- 78,620.27
28.74%
765 • KPERS EXPENSE EMPLOYER
6,997.80
31,181.45
99,211.00
- 68,029.55
31.43%
770 • UNEMPLOYMENT INS EMPLOYER
103.32
413.64
1,442.00
- 1,028.36
28.69%
775 • HEALTH INSURANCE EMPLOYER
12,621.00
52,294.00
191,110.00
138,816.001
27.36%
780 - WORKERS COMP INSURANCE
1,470.25
5,300.00
- 3,829.75
27.74%
Total Expense Employee Benefit
1 27,643.861
117,069.071
407,393.00
- 290,323.93
28.74%
Page 1 of 1
SALINAPURF LIBRARY'
!Monthly Activity
APRIL 2012
(Outreach
Activities: 6
Contacts: 2
Homebound: 21
ICLASS
Sessions: 12
Participants: 131
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 38
External Contacts: 15
Internal PR: 3
Circulation of Materials -
Information Services
APRIL 11
Chat:
22
On -line Ask a Librarian
6
Program Attendance:
146
Info Services Question
2,710
Interlibrary Loans:
411
12,276
Technology Center
Youth Services Materials:
13,330
Internet Users:
4,166
Microsoft Office:
10
Computer Students:
36
Digital Design:
10
Total Circulated:
Youth Services Department
50;429
218,668
Program Attendance:
737
• Game Computers & Software Use:
40
Pre - School Computers
1,160
Internet Users:
766
Total Group Visits:
2
Outreach:
9
!Monthly Activity
APRIL 2012
(Outreach
Activities: 6
Contacts: 2
Homebound: 21
ICLASS
Sessions: 12
Participants: 131
Public Relations Activities
Press Rel /Articles /Ads /PSAs: 38
External Contacts: 15
Internal PR: 3
Circulation of Materials -
APRIL 12
APRIL 11
YTD 12.-
YTD 11
Adult Materials:
32,535
32,074
138,984
132,348
Adult Renewals:
3,179
3,159
12,276
13,344
Youth Services Materials:
13,330
13,466
61,419
62,138
Youth Services Renewals:
1,505
1,730
5,989
7,486
Total Circulated:
50,549
50;429
218,668
215,316
Adult Borrowers:(includes Y.S.)
6,090
6,289
24,603
25,178
Child Borrowers:
958
919
4,098
4,237
New Library Cards:
Adult:
279
199
1,088
893
Youth Services:
91
66
382
387
Materials Reserved: 1,836
Collection Management
items Processed Monthly YTD
• Adult: 1,023 3,573
Youth Services: 385 1,940
Total: 1,408 5,513
1,592 7,794
6,661
Meeting Room Use
Monthly
YTD
Prescott Room:
51
196
Small Conf Rm 1 & 2:
45
166
Tech Center Conf Room
41
121
Learning Center & 2
34
162
• Librarian's Report
As reported a couple of weeks ago, business has slowed to a steady level of traffic with the nice
weather and before summer reading hits. At the same time, staff is busy with summer plans, with
weeding and withdrawing books and we have been doing interviews, etc. for the CLASS
position.
We interviewed five good applicants from twenty resumes. We found two excellent candidates.
It was one of those nice situations where we wished we had a position for each. I decided to
bring them back for a second interview and to have two other department heads who understood
the position do the interviews. As you know, the CLASS Coordinator works with a fair amount
of autonomy, as well as closely with instructors and others in the community. We need someone
with strong inter - personal and communication skills, as well as creativity and flexibility. We are
going to make a job offer today and I hope to make a report to you on Tuesday at the meeting.
CLASS has become a strong and positive part of our community identity and I think we can
continue that and look for ways to strengthen this mainstay of our mission to connect people to
learning.
At the May meeting, Kristi Hansen will provide info on Youth Services activities planned for
summer. Our theme is Dream Big. Amy Adams, our PR Coordinator, has worked with Youth
Services staff to create a colorful, glossy brochure that outlines all the fun. This is always a huge
• push for us. It's so important for kids to keep reading and learning during the long summer. Staff
work hard to make it appealing to families. Kristi will give details and answer questions and
we'll set up tables downstairs for our meeting.
This week started very rocky. Again, with the weather, the number of visitors is lower, but the
number of strange people and small incidents was up. So, we never know and the guards have to
maintain good communications and awareness of who is in and around the building.
The Friends of the Library approved a funding request from Brian Frees, our new tech trainer, to
purchase some wii gaming equipment to form a wii bowling league. So, watch for details on that.
They have another book sale scheduled for June 15/16 to raise money in support of library
programs. They are a steady and hard working group of people.
Take note of a staff art exhibit in the south lobby. It is getting rave reviews and lots of attention.
Lori Berezovsky organized and hung the art and it includes excellent labels that inform visitors
about library staff artists. Lori has also been working on the staff activity to catch people reading
at the River Festival.
I started gathering info to help us think about the 2013 budget, mostly data from the past 3 years,
looking for trends while looking ahead to needs for the future.
As always, thanks for your guidance and please let me know if you have questions or comments.
• Joe McKenzie
Library Director